The University of Sheffield
Corporate Information and Computing Services

Transferring Mail

It is possible to transfer mail to another University Gmail account or to a personal one. Follow the steps below.

Synchronise Password

  1. Go to the CiCS password page.
  2. Log in.
  3. Choose option 4 to Synchronise.

Configure your current University Gmail account

  1. Log into your University Google Mail account via MUSE.
  2. Click on the link "Settings" (Top right corner of the Page).
  3. Select the "Forwarding and POP/IMAP" tab.
  4. In the "POP Download" section, ensure that "POP" is enabled.
  5. Click “Save Changes” at the bottom of the page.

Configure the account to transfer to

  1. Log onto the account you want to transfer mail to.
  2. Click on the link "Settings" (top right corner of the page).
  3. Select "Accounts and Imports" tab.
  4. In the "Check mail using POP3" section, click the "Add POP3 E-mail Account" button.
  5. Enter the email address you are transfering from and click "Next Step" button.

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  1. In the "Add a mail account you own" window enter the following details:

Username: your full email address (for staff the j.smith@sheffield.ac.uk format,for students the mda10jns@sheffield.ac.uk format)
Password:
POP Server: pop.gmail.com
Port: 995
Check "Alway use a secure(SSL) when retrieving mail" Check "Label incoming messages:"

account settings

If you follow the wizard through it will ask you about sending mail from your University account too. Select "Yes, I want to be able to send mail as yourusername@sheffield.ac.uk" and accept all the other default setting for sending mail.

Once this is all done you will need to go back to your University Account and look for a confirmation E-mail you will have been sent to you, this contains a link, which must be clicked to activate the link between accounts (this confirmation E-mail may well go straight into your "Spam" folder).

Please note: If your original account is to be suspended you will not be able to send from it.