How can I supply work and what do you need?

When ordering any work from Print & Design Solutions, to comply with University Financial regulations we require a department purchase order, with charge code or invoice address details and a legible authorised signature. Cash sales are also accepted for work of a personal nature.
The order may be sent via the internal mail, faxed to 2224001 or personally delivered to Bolsover Street, Sheffield, S3 7NA.

Ordering through uBASE (SAP)

Many of our print and product prices are available on this web site, if you require a bespoke estimate this can be requested via the estimating team, email address print.estimating@sheffield.ac.uk.

Order Text & Quantity – Enter the quantity as 1 and input a total value (£). The text should be the job title, quantity, estimate number or if the job is a poster/thesis the name of the person should be included. Multiple line orders are accepted if it is one job per line.

• The VAT is always zero (code “xa”) for internal trade.
• Ensure that the delivery date field on the requisition is completed.
• Communication of Order Number – the order number along with the estimate number, quantity,  delivery address and delivery date should be emailed as follows:
Estimated orders – print.estimating@sheffield.ac.uk
Poster orders – poster.enquiries@sheffield.ac.uk
All other orders – print.enquiries@sheffield.ac.uk

Price Confirmation – Further to the order being delivered Print & Design Solutions  will charge for the work during the following week, once this has been completed an email is generated and sent to each department. Once received, the price should be matched and if incorrect amended to the value on the email and the purchase order, goods receipted. Any queries regarding the price please contact our general enquiries telephone or email.

• Vendor Code: 9079
• General Contact Tel: 21220 Contact email: print.enquiries@sheffield.ac.uk
• Account Contact Tel: 31227 Contact email: print-finance@sheffield.ac.uk
• Estimating Contacts: Tom Goodall, Tel: 21225 or John Jones, Tel: 21229

What file formats and platforms do you accept?

We accept files from both PC and Mac platforms using most software applications. For digital printing we prefer to accept PDF files. For wide format printing we will accept PDFs aswell as Powerpoint, Word, Publisher, Corel Draw, Photoshop and Illustrator. For designed projects, our designers will accept Word documents and will reformat the text using industry-standard design software.

How do I create a PDF document?

To create a PDF you will require a current copy of Adobe Acrobat Reader and Distiller installed on your computer, or other PDF software. Adobe Acrobat Reader is a free download from the Adobe web site (www.adobe.com). Adobe Acrobat Distiller and other PDF software can be purchased from CiCS.

Creating a PDF document

Open the document you want Print & Design Solutions to print

• Click on FILE
• Click on PRINT
• In the Printer Name: section select Acrobat Distiller
• Select properties and in Adobe PDF settings select Print
• Click OK
• Enter Your Filename with .pdf as the suffix
• Specify the place you would like the file to be saved i.e. my documents
• Click OK

(Please ensure that your file is print ready and all fonts and images have been embedded in the document)

How do I prepare images for print?

Supplied images should be 300dpi at 100% of final output size and in CMYK mode. If you scan your own images, make sure you scan them in at 300dpi and as near as possible to the final output size. For example, if you scan an A5 size image and require it to be printed at A4, scan at 200%. Avoid rescaling or manipulate your images in any way as this irreversibly destroys the image. Do not take images or logos from websites as these are only 72dpi and not print quality, they may also infringe upon copyright.

If you wish to know how to alter image sizes in Photoshop, please contact us and we will email an instruction leaflet on PDF.

Furthermore, the University's image bank has thousands of images plus we are able to assist in the commissioning of a photographer and source royalty-free non-University photographs from image libraries.