Help on ... procurement

How to set up a new vendor

A vendor (supplier) is an external company, establishment or individual who the University of Sheffield purchases goods or services from.

When raising a shopping cart in myPurchase or generating a Purchase Order in uBASE, you will require a vendor number. You don’t need to complete a vendor request form if your purchase is to be made using a University Corporate Card or through Internal Trade.

The process for requesting a new vendor includes:

• check if a University contract already exists
• search for an existing vendor
• request a new vendor
• points to note when completing the new vendor request form
• what happens next?

 Need help or more information?

Who to contact
If you would like any further information about vendor requests or require assistance with completing the form, then please contact the procurement office helpdesk.

If the query is related to the creation of the vendor number following approval by the Procurement Office, please contact Lorraine Mellor in the payments office team.

If you are in any doubt about whether your purchase is subject to VAT or which VAT code to use contact the tax team for advice and guidance.

Contact your faculty finance team, professional services finance team or research finance team for queries about account set up.