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myPurchase substitute approvers

myPurchase requisitions are always routed to the budget holder for approval. To cover periods of expected and unexpected absence, substitute approvers can be nominated by the budget holder.

Substitute approvers cannot be set up centrally but must be set up in myPurchase by each approver. It is strongly recommended that budget holders set up a minimum of one substitute.

Each approver can assign one or more people to act as a substitute approver (the alternates MUST also be assigned to an approver profile). See how to set up, and act as, a substitute approver in myPurchase.

Key points to note:

If you do not set a substitute of any kind, and you are unable to authorise requisitions, the requisitions cannot be approved by anyone else and cannot be re-routed.

The approver profile sits against EACH PERSON. Please note that if you set up a substitute approver then your substitute will have the approver rights to all of the accounts on which you are the main approver.

 

Need help or more information?

Who to contact
Contact the myPurchase and uBASE helpdesk by emailing mypurchaseubase@sheffield.ac.uk