Heads of Departments and Departmental Administrators responsible for allocating core budget allocation and reserves from Planning Unit level to individual cost centres

Course also available to existing users requiring a refresher

Profile restrictions: access to the budget virement role is very limited and users should expect that additional checks will be made to ensure this profile is only issued to those who need it for financial control purposes

1. You must have some basic navigational skills on uBASE which should be provided by your departmental colleagues or line manager. uSpace for Basics in Navigation also provides general guidance documentation on using uBASE and understanding how to navigate around the system

Profit centre reporting (for monitoring departmental accounts at Planning Unit level)

Cost centre reporting (for monitoring core departmental accounts held as cost centres)

Assuming prior knowledge of uBASE, the course will cover:

• Understand the use of profit centres, cost centres and project accounts for recording income and related expenditure for University activities
• Understand the financial year and financial periods used at the University
• Understand the purpose of budget virements
• How to display the cost centre structure for your Department
• How to move budget from Departmental/Faculty level fund centres to individual fund centres which are linked to cost centres using the Budgeting Workbench 
• How to move budget between individual fund centres to allocate budget between different cost centres using the Budgeting Workbench
• Understand the terminology used in uBASE for profit centre and cost centre accounts

• Course format: is either one-to-one or small groups depending on number of requests for training received
• Duration: up to 2.5 hours
• Venue: to be agreed when the course is booked
• Training materials: Guidance on using uBASE reports is available on-line

• Authorised Profile Request Form to be submitted to Finance requesting your profile
• Confirmation of your Profile Request Form by the Finance Manager for your Academic Department or Professional Services Department