Expenditure General Ledger codes (GL codes)
(for use with Petty Cash and Cash Advances)
A General Ledger, or GL expenditure code is required for processing petty cash and cash advance for expenses.
Please refer to the financial regulations for appropriate use of petty cash and cash advance for expenses
Expenditure GL codes are used alongside cost centre or non-core projects and research grants (WBS codes) to identify the type of expenditure incurred by the University.
Valid expenditure GL codes for use by all University departments
| 61200 | Cleaning consumables |
| 61202 | Health and safety consumables |
| 61203 | Lab/workshop consumables |
| 61204 | Field laboratory services and supplies |
| 61205 | Office consumables |
| 61206 | Catering consumables |
| 61207 | Books and periodicals |
| 61209 | Food purchases |
| 61210 | Bar purchases |
| 61400 | Cleaning equipment |
| 61401 | Electrical equipment |
| 61405 | Health and safety equipment |
| 61406 | Lab/workshop furniture and equipment |
| 61407 | Office furniture and equipment |
| 61409 | Vehicle purchase/costs |
| 61411 | Telephones |
| 61412 | Catering equipment |
| 61701 | Administrative expenses |
| 61900 | Other expenses |
| 61901 | Expenses (patients/visitors) |
| 61903 | Printing |
| 61904 | Postage |
| 61905 | Conferences and meetings |
| 61916 | Software costs |
| 61917 | Stationery |
| 61919 | Decorations/flowers |
| 61920 | Advertising (non-printing) |
| 61932 | Travel and subsistence overseas |
| 61933 | Travel and subsistence UK |
Valid Expenditure GL codes for use by Accommodation and Campus Services ONLY
| 61208 | ACS bar consumables |
| 61408 | ACS residences and catering furniture and expenditure |
| 61414 | ACS furniture maintenance |
| 61415 | ACS equipment maintenance |
Need help or more information?
Who to contact
Contact the Income Office for advice and guidance on petty cash and cash advances.
A Finance Manager supports Academic Departments or Professional Services Departments with queries relating to departmental expenditure and budgets for non-research activities. Research Finance provide support for academic departments for research activities.