Finance useful information

Expenditure General Ledger codes (GL codes)

(for use with Petty Cash and Cash Advances)

A General Ledger, or GL expenditure code is required for processing petty cash and cash advance for expenses.

Please refer to the financial regulations for appropriate use of petty cash and cash advance for expenses

Expenditure GL codes are used alongside cost centre or non-core projects and research grants (WBS codes) to identify the type of expenditure incurred by the University.

Valid expenditure GL codes for use by all University departments are:

61200 Cleaning consumables 61202 Health and safety consumables 61203 Lab/workshop consumables 61204 Field laboratory services and supplies 61205 Office consumables 61206 Catering consumables 61207 Books and periodicals 61209 Food purchases 61210 Bar purchases 61400 Cleaning equipment 61401 Electrical equipment 61405 Health and safety equipment 61406 Lab/workshop furniture and equipment 61407 Office furniture and equipment 61409 Vehicle purchase/costs 61411 Telephones 61412 Catering equipment 61701 Administrative expenses 61900 Other expenses 61901 Expenses (patients/visitors) 61903 Printing 61904 Postage 61905 Conferences and meetings 61916 Software costs 61917 Stationery 61919 Decorations/flowers 61920 Advertising (non-printing) 61932 Travel and subsistence overseas 61933 Travel and subsistence UK Valid Expenditure GL codes for use by Accommodation and Campus Services ONLY are: 61208 ACS bar consumables 61408 ACS residences and catering furniture and expenditure 61414 ACS furniture maintenance 61415 ACS equipment maintenance Need help or more information? Who to contact Contact the cash office team for advice and guidance on petty cash and cash advances. A Finance Manager supports Academic Departments or Professional Services Departments with queries relating to departmental expenditure and budgets for non-research activities.  The research finance team provide support for academic departments for research activities.