Help on ... projects (non-research)

Project accounts are used for a variety of University activities which have a specific external income stream (not HEFCE recurrent grant and tuition fees).

There are a range of project accounts which enable reporting on the different sources of income to the University and the types of activity undertaken. Non-research project accounts ensure that the University can meet its legal obligations to HEFCE to report correctly on its income and expenditure and have accurate data to underpin funding and budgeting decisions.

Within uBASE, project accounts include WBS codes (Work Breakdown Structure). These are used to further analyse (where needed) the expenditure chargeable to externally funded activities or projects.

The majority of WBS codes for non-research activities start with an X, eg. X/012345-1 and the WBS codes for research grants start with an R, eg R/123456-11-1. When using WBS codes, there is no separate departmental identification code to be input or quoted by the user.

When the University is receiving income in the form of cash, cheques or debit/credit card payments this must be recorded in project accounts (not research grants) and NOT credited to a core cost centre. There are a VERY limited number of circumstances when it is possible to credit payments to the University to a cost centre and guidance is outlined in dealing with income.

Project accounts are used for a variety of activities however, not all departments are involved in all activities. If you don´t recognise the type of project in the following list of examples then it is likely that your department doesn´t have any involvement in that particular activity:

• Conferences
• Short Courses
• Doctoral Training Accounts (including Life Sciences Centre and other partner institutions)
• Doctoral Training Accounts – International Schemes
• Research Training Support Grants
• Industrial Case Training Grant
• Collaborative Training Account
• Skills Training Funds
• Consultancy Accounts
• Health Authority Re-charges
• General Donations
• Non-endowed Prizes (recurrent prizes)
• Endowments – General
• Endowments – Specific
• HEFCE – CETL’ s
• HEFCE – Earmarked (including HEIF, Widening Participation)
• Testing Accounts
• European Services Rendered
• General Services Rendered
• Capital Projects
• Major Revenue Projects
• Health & Safety Projects

 

Need help or more information?

Who to contact
A Finance Manager supports Academic Departments or Professional Services Departments with queries relating to departmental expenditure and budgets for non-research activities including cost centre expenditure.  The research finance team provide support for academic departments for research activities.