Expenses types and codes
Please use the expenses type CODE when completing an on-line or manual claim form for expenses. These codes should NOT be used for payment to University bank workers.
| Expenses Type Code | Description of Expense Type | Expenses Type Code | Description of Expense Type |
|---|---|---|---|
| ACOS | Accommodation (Overseas) | OPEN | Open/Distance Learning |
| ACUK | Accommodation (UK) | OVER | Overnight Allowance |
| AIRO | Air Travel (Overseas) | PARK | Parking Charges |
| AIRF | Air Travel (UK) | PTRA | Patients Travel Costs |
| AUTV | Audio/TV equipment | PCRD | Phone Card |
| AWRD | Awards Prizes | PHOT | Photography/Films/Videos |
| BOOK | Books | POST | Postage/Shipping |
| NBRF | Breakfast | PCON | Printer Consumables |
| CARH | Car Hire | PRNE | Printing - external |
| CLOT | Clothing & Footwear | PRNT | Printing/Binding/Finishing |
| CONF | Conferences and Meetings | PROT | Protective Clothing |
| CORP | Corporate Card Charges | PUBT | Public Transport (inc Bus & Tram) |
| CRIM | Criminal Records Checks | RAIO | Rail Travel (Overseas) |
| CURR | Currency Charge | RAIL | Rail Travel (UK) |
| ELEC | Electronic Equipment Purchases | RWMT | Raw Materials |
| ENEX | Entrance Fees Exhibitions/Conferences | REMO | Removal/Relocation expenses |
| ENSP | Entrance Fees Special Events | SADV | Salary Advance |
| MEAL | Evening Meal | SEAO | Sea Travel (inc Ferry) (Overseas) |
| EXAM | Exam Fees | SEAT | Sea Travel (inc Ferry) (UK) |
| FARH | Fares - Home to Work (Taxable) | SOFT | Software |
| TELE | Fax Calls | STAT | Stationery/Office Supplies |
| FLDT | Field Trips | GPRP | Student Nurse GP Reports |
| FUEL | Fuel | STVL | Student Travel Arrangement |
| GIFT | Gifts | SUBS | Subsistence (Home) |
| HAND | Hand Tools | SUBO | Subsistence (Overseas) |
| HOSP | Hospitality | TAPE | Tape Machines |
| INEX | Insurance Excess | TAXI | Taxi |
| INTN | Internet | TCAL | Telephone Call |
| INAC | Interview Expenses - Academic | TRNT | Telephone Rental |
| INNA | Interview Expenses - Non-Academic | TRTX | Telephone Rental (Taxable) |
| JRNL | Journals/Periodicals | TEXT | Text Books |
| LAUN | Laundry | TIPS | Tips |
| LDGE | Lodging Allowance | TOLL | Toll Charges |
| NLCH | Lunch | TRNG | Training Course |
| MNST | Manuscripts | TRMA | Training Materials |
| NMEL | Meal (non-taxable) | TINS | Travel Insurance |
| MEDI | Medical Insurance | UNCN | Unclassified Consumables |
| NEWS | Newspapers | TRTX | Telephone Rental (Taxable) |
| OCHS | Occupational Health Supplies | VANH | Van Hire |
Need help or more information?
Who to contact
Contact the Payroll Team for advice and guidance on claiming expenses.