Change Management Toolkit

This toolkit provides a good practice guide to support managers to manage change effectively. It aims to:

• Maintain high levels of staff wellbeing and organisational performance
• Alert managers to consider the potential scale and impact of change in relation to the collectively agreed University Change Management Policy, and associated procedures and processes.
• Complement, rather than replace the involvement of Human Resources during change.

Further development activities are available to ensure managers feel equipped to manage staff through change.

It is worth noting that this toolkit assumes change will be managed and planned, although change may not always occur as a planned, managed event, and emergent change may require a different approach, which HR can advise you on. The scale and depth of the work involved at each stage will also depend on the scale and nature of change.

Change Management Toolkit Index
Policies and Procedures	Change Management Policy Restructuring Procedure Redundancy Avoidance Procedure Redeployment Procedure Redundancy Procedure Redundancy Payment Scheme
General Tools & Guidance	Glossary: Change Management Terms Roles & Responsibilities Guidance: ACAS Guide to Redundancy Handling Tool: Government's statutory redundancy entitlement calculator
Tools for Staff	Guidance for Staff "At Risk" Guidance on the Redeployment Pool Employee Responsibilities Checklist - For  Engagement in Redeployment Flowchart: FTC Notification & Redeployment Process Flowchart: At Risk Phase Flowchart: Individual Consultation Flowchart: Redeployment & Notice Period FAQs: Voluntary Redundancy FAQs: Suitable Alternative Employment FAQs: Redeployment Opportunities FAQs: Trial Periods
Tools for Getting Started	Change Management Cycle Planning Change/Leading Change Top Tips: Making a case for Change Contractual Working Arrangements/Staffing levels Form a Change Management Team/Review Group Develop the Vision for the Change Clarify Needs & Challenges (People/Environment/Stakeholders) Guidance on the Change Equality Impact Assessment Template: Equality Impact Assessment Equality Impact Assessment Training Template: Change Wellbeing Risk Assessment Develop a Business Case/Change Plan/Communications Plan Template: Organisational Change Plan Top Tips: Communication of Change Preparing People Adapting to Change Maintaining Staff Morale and Wellbeing
Tools for Redundancy Avoidance in Restructuring	Roles and Responsibilities within the Change Management Policy and Procedures Guidance: ACAS Guide to Redundancy Handling Terms of Reference of the JUCC Employment Security Sub-committee Timeline: Consultation and redundancy avoidance when restructuring Flowchart: Review Announced Flowchart: Restructuring Begins Template: Collective Consultation Guidance on Ring-fencing Template: Selection Criteria Top Tips: For Subjective Selection Criteria Flowchart: "At Risk" Phase Guidance for Staff "At Risk" Flowchart: Individual Consultation Template: Individual Consultation Letter Template: Individual Consultation Meeting (For Managers) Template: Personal Development Plan Flowchart: Notice Period & Redeployment Employee Responsibilities Checklist - For Engagement in Redeployment Manager Responsibilities Checklist - For Engagement in Redeployment
Tools for Individual Consultation	Roles and Responsibilities within the Change Management Policy and Procedures Flowchart: FTC Notification & Redeployment Process Flowchart: Individual Consultation Individual Consultation Letter Template Template: Individual Consultation Meeting (For Managers) Template: Personal Development Plan Flowchart: Notice Period & Redeployment Guidance for Staff "At Risk" Employee Responsibilities Checklist - For Engagement in Redeployment Manager Responsibilities Checklist - For Engagement in Redeployment
Tools for Implementing Change	Arrange Trial Periods Build capabilities/skills for new roles Communicate Help staff to adapt Deal with appeals relating to redundancies Post-Change Administration Template: Post-Change Wellbeing Risk Assessment
Tools for Monitoring and Reviewing Change	Reviewing Progress Seeking feedback How to review What to review Capture learning Agree further actions and share outcomes