Sickness Absence Management Policy

This policy outlines principles of good practice aimed at preventing ill health, the effective management of sickness absence when it occurs and the rehabilitation of staff where reasonable, including taking all reasonable measures to support and retain those with a disability.

Sickness Absence Management Procedure

This procedure outlines good practice processes aimed at preventing ill health, the effective management of sickness absence when it occurs and the rehabilitation of staff where reasonable, including taking all reasonable measures to support and retain those with a disability.

Sickness Absence Management Toolkit

This toolkit provides a good practice guide to support managers to manage sickness effectively.

Part of the Managing Performance Toolkit

Sick Pay Entitlement

(Including Statutory Sick Pay)

This guidance outlines employees entitlement to sick pay, including specific information about Statutory Sick Pay (SSP).

• Statutory Sick Pay (SSP) - GOV.UK

Sickness Recording and Monitoring

This guidance outlines how to record, monitor and maintain Sickness records via myTeam.

• Guidance on Sickness Recording and Monitoring in myTeam
• How to Record Sickness Absence in myTeam
• Amending or Deleting a Sickness Absence Record in myTeam
• Providing information on the Trigger Report
• Guidance on the Sickness Data Report

Disability Guidance

The guidance below is available to help managers understand the issue of disability, their responsibilities associated with it; and the support available to them.

• Understanding Disability
• Confidentiality
• Reasonable Adjustments
• Process for identifying and implementing Reasonable Adjustments
• Funding the Cost of Reasonable Adjustments
• Application Form to support Reasonable Adjustments
• Disability and Recruitment
• Disability and Sickness Absence (including if an existing member of staff becomes disabled)
• Promoting Positive Attitudes to Disability
• Disclosing a Disability

Management Referral to Occupational Health

This guidance outlines: factors to consider before making a management referral; the referral process; the role of the Staff Occupational Health Service (SOHS) and making rehabilitation plans.

• A Guide to Management Referral
• SOHS Management Referral Documents

Employee Occupational Health Referral

This guidance outlines what an employee might expect after having been referred for an Occupational Health appointment.

Fit Notes

This guidance outlines the actions required by managers upon receiving a fit note.

• Fit Note Discussion Form (with summary of key points for managers)
• Flowchart: What to do when a "may be fit note" is received

Additional guidance may be found within the Sickness FAQs.

Sickness Frequently Asked Questions (FAQs)

This guidance outlines frequently asked questions in relation to sickness absence for both managers and employees.

• Frequently Asked Questions for staff.
• Frequently Asked Questions for managers.

Cancer Support

• Managing Cancer in the Workplace
• Macmillan Cancer Support
• Macmillan Work it Out Toolkit: The Essential Questions to Ask About Work
• Macmillan Working Through Cancer: A Guide for Employers

Mental Health (COMING SOON)

Juice, Everyday Health & Wellbeing

Juice helps you take care of your everyday health and wellbeing at work, bringing together a range of services, guidance and activities, creating a remarkable place to work.

COMING SOON - Flexible Working

Information, guidance and support relating to the University's commitment to providing, wherever possible, flexible working arrangements.

COMING SOON - Retirement Planning

Guidance and support for both staff and managers relating to planning for retirement and enabling a smooth transition into retirement.

Redeployment

Guidance and support relating to the University's redeployment provision.