Undergraduate Change of Status Form
Withdrawing from the University
1. Who to consult with
- Before completing the form, you should discuss your proposed course of action with your personal tutor/other staff in your department/school.
- You may also wish to consult the University’s Careers Service and/or the Union of Students Advice Centre as appropriate. General guidance and information is also available via the Student Services information Desk (SSiD) website on the website on the Help and Support for Students webpage (see link on right).
- If you are in the UK on a student visa your change of status will not be processed until you have spoken to a University immigration adviser. To make an appointment, please email: international.students@sheffield.ac.uk, or visit Student Support and Guidance, Level 6, University House. Please note that the University must report changes in your circumstances to UKBA, including: changes of programme, leave of absence, withdrawal, failure to attend.
email : international.students@sheffield.ac.uk
2. Financial Implications
Please note that a change in status may have significant financial consequences which you are advised to check before making any final decision, e.g.
- If you receive any form of grant/bursary from your sponsor, you may be required to repay a portion of this, depending on when your withdrawal takes effect. You may also be asked to make earlier repayment of any Student Loan. In addition, if you undertake another higher education course in the future, it is possible that Student Finance England (SFE) will decide that you are not entitled to any payment towards tuition fees for the new course.
- Your change of status may impact on tuition fees paid or due, and you may even be entitled to a refund. If you are unsure as to exactly how your change of status may affect your tuition fees, please seek advice from the Student Fees Section of Registry Services on 0114 222 1306 or by emailing m.moore@sheffield.ac.uk. Further information is available from the link on the right to Fee Reduction and Refund Policy and also in the leaflet Students and Benefits obtainable from the Union of Students Advice Centre or from their website (see link on right).
email : m.moore@sheffield.ac.uk
3. To withdraw from the University:
- Discuss your proposed course of action with your personal tutor/other staff in your department/school.
- You may wish to consult the leaflet Changing Your Course or Leaving Altogether obtainable from the Union of Students Advice Centre or from their website (see link on right).
- Once you have read all the guidance notes, download the Change of Status form using the link in the Downloads box on the right.
- Complete sections 1 and 4 of the form. Remember to include the reasons for your withdrawal.
- If you are transferring to another institution, please give details of the new institution in section 4. This is important for student support purposes; if you are Student Finance England (SFE) sponsored you may encounter tuition fee difficulties at your new institution if full details are not provided.
4. Submitting the Form - Checklist
- Have you signed and dated the form in section 1 and obtained approval signatures from your department/school in section 5?
- Have you notified Student Finance England (SFE)/equivalent sponsor of the change (if appropriate)?
- Have you attached a medical certificate (if appropriate)?
- If you are applying for leave of absence or notifying a withdrawal, have you notified Accommodation & Campus Services, if you are living in University accommodation?
- Have you contacted International Student Support and Guidance (if appropriate)?
When you are satisfied that the Change of Status form is complete, return it to the Student Services Information Desk (SSiD) in the Union Building (postal address: SSiD, The Union of Students, Western Bank, Sheffield, S10 2TG).