You can report any problems in your accommodation to the Maintenance Helpdesk by phone or email. Don’t wait until an inspection or until you move out, we’re here to help and want to hear from you all year round.
Maintenance reporting and response times
In order for maintenance issues to be resolved, problems should be reported as soon as possible.
Allen Court Faults and/or maintenance requests at Allen Court should be reported online using the log in code given to you on arrival to Allen Court. This code needs to be registered at faults.base360.com and all faults registered through this address.
Ranmoor/Endcliffe and City Accommodation (Including Studio 300) The University is responsible for the repair and maintenance of your accommodation. Faults and/or maintenance requests in University accommodation can be reported in any of the following ways:
Telephone: 0114 222 4488 (Option 1)
In person: ACS Customer Services at The Edge (24/7) and The Ridge
Online: The best way to get maintenance issues resolved is by filling in our Maintenance Request Form.
When reporting a fault, please provide the following information:
- Full details of the nature of the fault
- Location of the fault (including block, flat and room number if applicable)
- Your name, plus your email address and telephone number
This will ensure that repairs can be responded to quickly and accurately.
For example, to mend a “broken window” the University may send round a glazier, but if, in fact, the window just won’t open, it might be more appropriate to send a joiner.
This information will also enable the maintenance team to contact you should there be any issues.
Maintenance response times (not including Allen Court)
There are two main service levels to expect reported jobs:
Emergency: The University will endeavour to make safe as soon as possible, restoring or providing temporary solutions within 4 hours of notification. These include all repairs endangering safety, health and security, or where there is an immediate risk to the structure of the building. For example, gas leaks, major electrical faults, water leaks and fire.
Normal: The University will endeavour to repair or rectify within 5 working days of notification. These include failures or repairs which affect amenities that do not seriously affect occupation or operational effectiveness. For example, faulty toasters and dripping taps.
Maintenance response times at Allen Court
Emergency: These will be completed within 24 hours of notification. For example, repairs to avoid a danger to health, a risk to safety or serious damage to buildings or residents’ belongings.
Urgent Repairs: These will be completed within five working days of notification. For example, repairs which materially affect residents’ comfort or convenience.
Non Urgent Repairs: These will be completed within 28 days of notification. For example, repairs not falling within the above categories.
Maintenance Staff Access: University representatives and contractors will carry identification and/or documentary evidence of the need for any repair (which you are entitled and are encouraged to ask to see).
Advance notice of when repairs will take place cannot be given but will be within the above response times. The maintenance team will knock first, however if they receive no answer, they will use a key to gain access to the accommodation. For health and safety reasons, you may be required to wait outside your room whilst any repair is being carried out. If the repair is likely to cause a disruption, you will be given a minimum of 24 hours of when the work will be carried out.
If repairs have not been made within the timescales detailed above,, please contact ACS Customer Services or Allen Court reception, quoting the job reference number if available. Our representative will ring or knock to check before entering.
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