Sharing media

Everything you upload to the Kaltura Digital Media Hub has a 'Private' publishing status as default. The quickest way to share media with someone is to make the item 'Unlisted' and then share a link to the media page

Page menu


Share a link to media

  1. Log into MUSE, click View All Services, and select Kaltura Digital Media Hub.




  2. Click on your Name and select My Media.




  3. Click on the title of the video you wish to share.




  4. Click the Actions menu and select Publish

Kaltura's Publishing Status pane, with the Unlisted option and Save button highlighted

  1. Select the Unlisted option from the Publishing Status pane.




  2. Click Save




  3. Click the Share tab beneath the player to find the Link to the Media pane. Copy the link to share. Anyone you send this link to will be able to watch the media, they do not need a University of Sheffield account.

If you want to share a collection of videos, we would recommend creating a channel.


Share media with specific colleagues

Use the Collaborators tab to share media with colleagues at the University. You can control the level of access they have. Alternatively if you have uploaded the media on someone else’s behalf, use the Collaborators tab to change ownership.

  1. Log into MUSE, click View All Services, and select Kaltura Digital Media Hub.




  2. Click on your Name and select My Media.




  3. Locate the media you wish to share, and click the Edit button (pencil icon).




  4. Click the Collaboration tab. Click on Change Media Owner to transfer ownership, or Add Collaborator to share the media with someone else.
  • Co-Editors can edit captions, change thumbnails and edit metadata
  • Co-Publishers can add the media into a Blackboard course or Channel
  • Co-Viewers can watch the content from their My Media area
  1. Collaborators will not be notified by Kaltura, so you should let them know they can now access the content from their My Media area.

Please note: Colleagues must have logged in to the Kaltura Digital Media Hub at least once before you can add them as a Collaborator.


Embed media on a website

All content uploaded to Kaltura can be embedded on other websites.

Please note: Embedding content on another website will remove any privacy settings placed on the video. For example, a video set to be 'Private' on the Digital Media Hub will be visible when embedded on a website to anyone with access to that website.   

  1. Log into MUSE, click View All Services, and select Kaltura Digital Media Hub.




  2. Click on your Name and select My Media.




  3. Click on the title of the video you wish to share.




  4. Click the Share tab beneath the player and select Embed.




  5. Configure any optional embed settings and copy the embed code.

Kaltura's Share tab, with the Embed pane open and embed code highlighted

  1. The embed code can then be pasted into the Source / HTML editor of the website you manage.