Getting started

This page provides guidance on some of Kaltura’s key features to get you started. Please refer to the full Kaltura user guides for more detailed information.

Kaltura can be accessed via two routes. Within Blackboard to support learning and teaching activity, or via the Kaltura Digital Media Hub to manage media outside of Blackboard.

Blackboard: Log into Blackboard > click Tell Us & Tools > select My Media

Digital Media Hub: Log into MUSE > click View all services > select Kaltura Digital Media Hub (available to staff only)

Create a Kaltura Capture recording



Kaltura Capture is a desktop application that enables you to record content from your computer screen, with any combination of voice, screen, presentation and webcam video. Recordings can be uploaded to Blackboard or published on the Digital Media Hub.





Installing Kaltura Capture

Kaltura Capture must be installed on your computer the first time you use it.

  1. Log into Blackboard, click Tell US & Tools from the left hand menu, and select My Media.




  2. Click Add New and select Kaltura Capture.




  3. Follow on screen prompts to install the software.

If you don’t ordinarily use Blackboard, you can install Kaltura Capture via the Kaltura Digital Media Hub:

Log into MUSE > click View All Services > select Kaltura Digital Media Hub. Click Add New > select Kaltura Capture. Follow on screen prompts to install.


Start recording with Kaltura Capture

Kaltura Capture will default to recording your screen, webcam and microphone. 

Screenshot of Kaltura Capture, showing the screen and microphone inputs highlighted

  • Click the blue Screen, Camera or Audio icon to disable an input.
  • Click the drop-down arrow next to an input for more options, such as selecting a different microphone.
  • Click the large red button to start recording.

Screenshot displaying the Kaltura Capture recording in progress status bar

Whilst recording, the status bar will appear in the bottom right hand corner of your screen. You can Pause or Stop recording, and access annotation tools via the Pencil icon. Minimise the status bar to prevent it from appearing in your recording.


Stop recording and upload

Click the Stop button to complete the recording. The upload screen will appear, allowing you to preview the recording and enter essential metadata to help locate the recording in the future.

Click Save and Upload to upload the video to your personal My Media library. Once in My Media, the video will be private until you add it to a Blackboard course, or publish it on the Digital Media Hub.

Alternatively, click Save to keep the video on your computer without uploading to your My Media library. Recordings can be uploaded at a later time, such as when you have access to a faster internet connection.

Please see Kaltura Capture guidance for full information. 

Upload a media file



All common video and audio files can be added to Kaltura. There is no restriction on file size or duration, but please note uploads from domestic internet connections can be slow.

  1. Log into MUSE and open Blackboard.




  2. Click Tell US & Tools from the left hand menu and select My Media.

If you don’t ordinarily use Blackboard, you can use the Kaltura Digital Media Hub:

Log into MUSE > click View All Services > select Kaltura Digital Media Hub. Click your Name > select My Media.

  1. Click Add New and select Media Upload.




  2. Follow the prompts on screen to select a media file, or drag and drop the file onto the upload box.




  3. Whilst the file is uploading, enter a Name, Description and add at least one metadata Tag.




  4. Click Save

Tip: File uploads to any website from home internet connections can be slow. To improve your upload speeds, connect to your router using a network cable where possible. Avoid uploading when others in the household are doing network intensive activities, and ensure you are not connected to any VPNs.

Animated GIF showing the process of navigating to My Media and clicking Media Upload

Insert media in a Blackboard course



Log into Blackboard, open your course, and navigate to the content area where you want to insert media.

  1. Ensure Edit Mode is on.




  2. Click Build Content and select Item.

Tip: You can also insert media at any point the Content Editor is used in Blackboard, such as within discussion boards, when writing Test questions or when providing feedback to a Blackboard Assignment.

  1. Give the new content item a meaningful name.




  2. In the Content Editor click the Add Content button (+ icon) and select Kaltura Media. If you cannot see the Add Content button, click the three dots icon in the top right corner of the Content Editor to reveal full options.




  3. A pop-up window will open enabling you to either select an existing item in your My Media library, or upload a new media file to Kaltura.

a)  Insert an existing media item:

  • Browse My Media, Media Gallery or Shared Repository to find the relevant media file and click Embed.
  • You can also click the Embed Settings cog icon to change the player type and embed size.

b)  Upload a new media item:

  • Click Add New, select Media Upload and then select Choose a file to upload to upload a media file from your computer.
  • Enter a Title, Description and add at least one metadata Tag, then click Save and Embed.
  • You can also use Add New to embed a public YouTube video or record a screencast with Kaltura Capture.
  1.  Click Submit to save the new content item.

Please see Insert media into a Blackboard course guidance for full information. 

Managing media in Kaltura



My Media is where you can access and manage all your media. From here you can add new media, or edit media you have uploaded or created.

  1. Log into MUSE and open Blackboard.




  2. Click Tell US & Tools from the left hand menu and select My Media.




  3. Find the media item you wish to edit and click the Edit button (pencil icon).

If you don’t ordinarily use Blackboard, you can use the Kaltura Digital Media Hub:

Log into MUSE > click View All Services > select Kaltura Digital Media Hub. Click your Name > select My Media.

Kaltura Media Edit page showing video player, Launch Editor button and toolbar tab

Key tasks are described below:

  • Launch Editor: Open a simple video editor to trim the start and end of your media file.
  • Download icon: Download icon on the player downloads a copy of the original media file that was uploaded to Kaltura.
  • Details: Edit your media item's name, description and metadata tags.
  • Collaboration: Add collaborators with permissions to edit and/or publish the video. Adding collaborators will enable colleagues to access your media in their My Media library.
  • Thumbnails: Select a new thumbnail image for the media or upload a custom one.
  • Captions: Upload or delete captions files. Machine-generated captions are automatically applied to all new Kaltura uploads. Follow this guidance for creating new caption files and editing captions.
  • Timeline: Create chapters for the media file to help viewers navigate through the content.
  • Replace Media: Upload a new file to replace the existing media. 

Please see Understanding the Media Edit page guidance for full information. 

Understand the Kaltura Player



The Kaltura Player is the front-end interface used to view media uploaded to Kaltura.

Screenshot of Kaltura player with Capture recording elements highlighted

Features include: 

  • Multiple viewing options (Kaltura Capture recordings only): Viewers to toggle between different views - single view, picture-in-picture, and side-by-side - where webcam and screen inputs have been recorded.
  • Chapter menu: Where provided, viewers can use the chapter menu in the top left of the player to navigate between chapters and slides added to the video. Find out more about adding chapters to videos.  
  • Closed captions: Viewers can toggle captions on/off. All video content uploaded to Kaltura have Automatic Speech Recognition captions applied. Find out more about creating captions and editing captions
  • Playback speed options: Viewers can select a range of playback speeds including 0.5x, 0.75x, 1.5x, 2x and 3x.  
  • Quality settings: Viewers can select resolution playback at 1080p, 720p, 480p and 360p. Auto is the default and will adapt streaming quality dependent on viewer's bandwidth.  
  • Info button: Viewers are able to see metadata associated with the media including video title and description.

Please see How to use the Kaltura video player for full information.

Access full Kaltura user guides for more detailed information

For support please email the Digital Learning Helpdesk: digital.learning@sheffield.ac.uk. We aim to reply within one working day.