Being invited to interview is a good sign as it means the recruiter is serious about your application and is looking to build upon an already positive picture. Interviews are used to indicate whether you will fit in with colleagues, present a confident and professional image with clients or customers and cope with the pressures of the job.
Interviews are also your opportunity to find out more about what the role involves and what the organisation is like so that you have enough information to decide whether to accept the offer of a job or place on a course.
Our top tips for success
To summarise here are our top tips -
- A typical first interview can last from 30 minutes to an hour, but there are different types of interviews with different formats
- If you’ve got an interview and don’t know what style it will take, it is a good idea to ask the organisation in advance
- Preparation is essential. Research the job and the employer thoroughly, and think about how your experience and abilities match the requirements. You should then feel confident to make the most of the opportunity
- Keep a copy of your application. The interviewer may use it to plan their questions
- Be ready to elaborate or give further examples of skills and qualities outlined in your application. Interviewers are very keen on evidence
- Be clear about your strengths and be prepared to deal with any weaknesses; most can be presented positively
- Plan to arrive with some time to spare so you can gather your thoughts. Double check all the details to make certain you attend at the right time and place
- Try out your interview clothes. Sober and conservative is a safe bet for most jobs. Check you feel comfortable and confident in them. You want as few distractions as possible on the day
- There may be other assessment exercises in addition to the interview, such as a presentation or group discussion. See our page on Assessment centres for more information.
- If you have a disability which you think may affect your performance, you can disclose this to an employer who should then make reasonable adjustments to their selection processes. This includes making the interview facilities accessible, or making information available in alternative formats. Whether and how to disclose a disability can be a complex topic and we have further advice.
Types of interviews
This may be one-to-one between you and the interviewer, or there may be two interviewers, such as a specialist in the job and a member of Human Resources. Some interviews may have a very formal style, while others feel more like an informal conversation about you and your interests. Be aware you are still being assessed, however informal the interview may seem.
These involve several interviewers sitting as a panel, with a chairperson to coordinate the questions. This type is popular in the public sector.
Telephone and video interviews
Phone or Skype interviews are increasingly used by companies, often early in the selection process. Prepare for them as thoroughly as a face-to-face interview. See ‘Tips for Video Interviews’ later in this section, our Information Sheet 'Telephone Interviews' and the PDF 'Guide to video interview advice'
At group interviews, several candidates are present and are asked questions in turn or take part in a group discussion. You may be invited to put questions to the other candidates.
Sequential interviews / multiple mini-interviews
These comprise two or more interviews in turn, sometimes referred to as ‘stations’ with a different interviewer each time. Usually, each interviewer asks questions to test different sets of competencies, motivations or understanding. However, you may find the questions cover the same subjects. If this does happen, make sure you answer each one as fully as the time before.
If the role is in the design, media or communications industries, you may be asked to bring a portfolio of your work and have an in-depth discussion about the pieces you have chosen to include. For advice about discussing design work and projects, see 'Technical interviews' below.
Used for further study or research positions, the questions focus on your academic history to date, your interest in the subject, and your long term goals.
Jobs or courses that require relevant knowledge and skills may include 'technical' questions or perhaps have a separate technical interview. These questions may focus on:
Employers are looking for you to engage in a two-way discussion about the case, working through the problem and discussing your ideas. They will primarily be assessing how you go about dealing with it, rather than your specific answers, so aim to present your thoughts in an organised way by:
Some major management consultancies provide advice on how to prepare for case interviews, and there is an example case study in our Graduates First package (see our section on ‘Assessment centres’).
|Types of questions||
Of course, you cannot predict the exact wording of the questions you will be asked at an interview, but you can expect certain topics to come up including:
Your subject knowledge and the reasons for the choices you have made, such as your choice of university, your degree subject and modules, and what you feel about your studies.
Your work and other experience
The work experience you have: what you have done, your achievements and the skills you have developed. Your other experiences outside of study, including leisure activities, student societies, and positions of responsibility may be discussed, to get a more rounded picture of you.
Your reasons for wanting the job or course
Your knowledge of the job or course to check your motivation and whether your understanding of what it involves is realistic. Questions could include: 'Why do you want the job?' and 'Why do you want to work for us?'
Research details about the course or the employer, and check the latest information about them on news sites and their social media. You can also use social media to research profiles of the organisation (read our section of the website). You are not expected to be an expert on the employer’s business, but are expected to know something about what they do and how they do it.
Competency / criteria-based questions
These questions are based on the competencies or qualities that an employer is seeking for a particular job, usually detailed in the job specification or advert.
The interviewer looks for evidence of your relevant skills and so may ask you to describe examples of when you have, for instance, worked in teams, motivated others, or dealt with a difficult situation.
Use ‘STAR’ to help you structure your answers
Use our short course to look at how you can demonstrate your skills in competency based and motivational questions (University of Sheffield students only)
These questions aim to find out what types of tasks you are particularly good at, and what you enjoy doing, looking for evidence of your motivation and energy. Rather than asking for examples, they focus on your typical approach to work, the activities you enjoy and do well, to assess if you match the strengths that are necessary in the role.
Questions like ‘How would you organise …?’, put you in a problem-solving situation, giving you the chance to show how well and how quickly you:
If you need time to think about it, then ask, but use the ‘Identify, Analyse, Generate, Decide and Plan’ structure to discuss your solution. The way you tackle the problem is usually more important than the answer.
Dealing with ‘problem areas’
Some questions may focus on your ‘weaker areas’, A-level or module re-sits for example. Your reaction to the difficulty is more important than the difficulty itself. Do you know what went wrong? What did you do about it? What did you learn? Most ‘failures’ can be turned around to reflect well on you.
Do not try to rehearse your answers word-for-word. Instead think of your key information and experiences and use the questions as opportunities to describe these.
|Interviews - on the day||
First impressions are very important - This applies to everyone you meet, from reception staff to interviewers.
A good impression helps the interview start on a positive note, as it shows you are open, friendly and can cope with a challenging situation. Look at the interviewer, give a firm handshake and smile. Try to relax - your nerves will subside as the interview gets under way. Skilled interviewers will help you relax as that helps them to get clearer information.
Be aware of your body language. We all interpret positive and negative messages that a person’s body language gives out.
You will be keen to answer questions promptly but try to avoid interrupting your interviewer. It’s fine if you need to take a moment to think before answering.
Respond to encouragement from your interviewer and any signals that indicate if more or less information is needed. In some interviews though, each candidate is asked exactly the same questions and the person conducting the interview may simply move on to the next question without reacting to what you have said. Don't be put off by this. They are simply ensuring all candidates get the same chance.
|Interviews for PG study and research||
Interviews for PG study or research will vary tremendously depending on the institution concerned as well as the type of course and academic discipline. For example, if you are applying for a programme with a high research content, it is likely that you will be asked about previous academic projects and other research experience you may have.
You’ll also be expected to talk about your research interests, showing that you have read relevant papers, particularly those by your potential supervisor. For more vocational courses, you are likely to be asked to explain your relevant work experience and skills you have developed, plus your career interests.
More obvious questions you may be asked include why you want to undertake the programme and why you have chosen that institution. You will need to demonstrate genuine enthusiasm when you answer these. It is also your chance to find out as much as you can about the opportunity, so prepare a few questions about the course, facilities, academics and anything else where you’ve not been able to find the information on their website or course information.
|Mock interviews and tips||
Register using your University of Sheffield email address at The Aptitude Tests Portal to practice interview questions.
If you are a graduate, email us at firstname.lastname@example.org to ask us to give you access to Graduate First. Please supply your name, registration number, department and graduation date.
Increasingly, employers request a video interview as part of the recruitment process. Our short video provides tips to ensure success. For more information read our PDF 'Guide to video interview advice'
|How to handle job offers||
After an initial verbal or email offer, you will usually get a formal written offer with details such as:
The offer may be ‘conditional’, e.g. subject to satisfactory references, medical checks, a specified degree class, or security checks.
The offer forms one half of your contract of employment. If there is anything you do not understand or think has been omitted, you need to ask the employer. If you are unsure about any aspect, discuss it with a member of careers staff before contacting them.
You probably have a good idea about whether you want the job but do think carefully about your needs and options. Accepting an offer of employment in writing constitutes your half of the employment contract. When the job is confirmed and no longer conditional, you should withdraw from all other job offers, interviews, and remaining applications.
Job offers can cause problems if you have other applications pending, but do not accept one with the intention of hoping to turn it down in favour of another employer. Verbal and written acceptances are legally and morally binding. The best advice is to thank the employer, explain you are definitely interested and ask for some time to consider it, giving them a date by which you expect to respond. If you are uncertain what to do, discuss it with careers staff.
If you decide to decline an offer, let the employer know as soon as possible so they can offer the job to someone else. Thank them and outline your reasons if appropriate. Be professional and considerate as you may come into contact with this employer again in the future.
|What to do if you're not successful||
Ask for help. If you are getting to interview or assessment centre then your applications are fine, so something could be going wrong during selection. Think about how well you prepared, what happened, how you responded to questions, and whether you think you showed real enthusiasm.
Ask the employer for feedback. Not all employers will discuss their decision but they may give you advice. Discuss things with a member of careers staff to help identify any problems.
Remember, there may not be much wrong with what you did. You may have only just missed out, so keep trying; you will become even more skilled and confident with practice.