Data Security and Privacy with Google

The University has assessed the risks to data security and privacy for the use of Google’s G Suite for Education and satisfied that Google meets our requirements.

Our Contract with Google specifies how data will be processed and secured by Google. It also stipulates that both Google and the University must abide by a comprehensive Privacy Policy.

Both the contract and Privacy Policy are clear that data will not be shared with third parties except where required to do so by law.

Our comprehensive fact sheet can be found here:

Frequently Asked Questions

Google’s FAQ web page answers the most common questions. Some specific examples are provided below:

What can I use Google for? 

You can use Google services for most University information and activities. However, you must check with the person who owns the information that they are happy for you to do so. We are developing information handling guidance that will simplify this decision-making process. If in doubt please contact the Information Security team.

What is the difference between G Suite used by the University and Google's free apps I use at home?

It’s essentially the same product as Google’s free consumer apps but with G Suite we receive a number of additional business-grade services.

Who owns data I put in Google?

Intellectual property rights remain with you or the University as appropriate. Google does not claim any intellectual property rights on our data. In short, what belongs to you stays yours.

How does Google protect my information?

Google has produced a public cloud security and compliance Whitepaper detailing how they protect your data.

How does Google protect my privacy?

G Suite applications comply with data protection legislation (including GDPR and UK Data Protection Act 2018) and the University’s own privacy policies.

Further Information 

Google has comprehensive information about the security and privacy controls in place on their G Suite for Education web pages: https://edu.google.com/higher-ed-solutions/

If you have a specific question or concern that is not answered by this fact sheet or the Google web pages please contact the University’s Information Security team info-security@sheffield.ac.uk