Access to Archive Material

Access to archival material will be at the discretion of the University Archivist, taking into account statutory obligations such as the Freedom of Information Act 2000 and the Data Protection Act 1998, and the physical condition of the archival material being requested.

Material may be consulted within the University´s Special Collections reading room. Researchers must make an advance booking (minimum 24 hours) to consult archive material by contacting the archivist responsible for the University´s administrative archive.

The reading room is open on Monday, Tuesday and Wednesday, 9.30am to 1.00pm and 2.00pm to 4.30pm.

Reading Room Regulations

The records of the University´s administrative archive are unique and irreplaceable. The following are guidelines on the use of the archive material:

  • No records or catalogues may be removed from the reading room.
  • No bags or other coats may be brought into the reading room. Lockers are provided for the use of researchers.
  • Only pencils may be used in the reading room for note-taking.
  • No food or drink may be consumed in the reading room.
  • Please do not fold or mark material in any way.
  • Please use cushions and supports for material where appropriate.

Copying Material

Photocopying and reproduction of material by photography is allowed only where the process is deemed not to be placing undue stress on the original document. All copying is subject to the physical state of individual documents and at the discretion of the archivist.

A copyright declaration form must be filled out when copying any material.

If researchers wish to publish any extracts or images from the University´s archive then permission must be sought in writing from the University archivist, and due acknowledgement and citation of appropriate references must be given.

The use of digital cameras or professional photography is allowed at the discretion of the archivist.

The archivist reserves the right to refuse copying of documents if it is likely to harm the document, or if the copying being requested is deemed excessive.

The archive reserves the right to charge for copying and for disbursement of copies.