Health and Safety

Points of Contact

The Departmental Safety Officer / Head of Department is responsible for arranging replacements / medium to long term cover.

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Specific responsibilities over and above general point of contact role:

Departmental Safety Officer

Dianne Webster

  • Manage the Health and Safety of EEE
    (including all the inductions of new appointees)
  • Report to the Health and Safety Committee (standing item on agenda)

Chair of Departmental Safety Committee

Prof. Chee Hing Tan

  • To oversee regular Health & Safety Committee meetings

Secretary to Departmental Safety Committee

Ian Parmenter

  • Maintain a systematic schedule of up-coming Health & Safety Committee meetings (at least 12 months in advance)
  • Ensure that the agenda is sufficient to cover all areas of Health & Safety
  • Co-ordinate & compile reports from all those with a Health & Safety responsibility in EEE and circulate prior to meetings
  • Arrange for final minutes to be distributed to Safety Services and arrange for documents to be put on the Departmental website

COSHH Administrators

Lee Shunburne

Dianne Webster
Luke Marsden

  • Ensure that Staff/Postgraduate students are aware that COSHH assessments must be in place before any experimental working involving chemicals is performed.
  • COSHH assessments to be approved by a competent person via Departmental Safety Officer
  • Develop a database of COSHH Assessments
  • Report to Health & Safety Committee (standing item on agenda)

Cryogenic Gases/Liquids

Richard Frith

  • Maintain up to date knowledge of legislation of Cryogenic Gases/Liquids
  • Be custodian and responsible for the up-keep of a Departmental inventory of cryogenic gases/liquids
  • Principal point of contact and ultimate Departmental sign-off of any new cryogenic installations in the Department
  • Ensure that appropriate training is arranged for staff involved  & 
    maintain a training register
  • Ensure that appropriate generic COSHH and Risk Assessments are in place
  • Report to Health & Safety Committee (standing item on agenda)

Disability Liaison Officer

Neil Powell
Luke Marsden

  • Liaise with Student Disability Services to provide support to registered students
  • Liaise with Academic Supervisors to provide appropriate support
  • Report to Health & Safety Committee (standing item on agenda)

Display Screen Equipment Assessor

Dianne Webster
Fahmi Mohammad

Steve Marsden

  • Maintain up to date knowledge of Display Screen Equipment  legislation and guidance
  • Ensure that staff/PG's are aware of their responsibility to undertake on-line Display Screen Equipment Training
  • Once staff have returned their training certificates, act on issues highlighted during the training
  • Monitor & Maintain training records
  • Report to Health & Safety Committee (standing item on agenda)

Electricity at Work

Andy Race
Ian Wraith

  • Maintain up to date knowledge of Electricity at Work legislation and guidance
  • Ensure all in house constructed equipment complies with guidance
  • Report to Health & Safety Committee (standing item on agenda)

First Aid Box maintenance

 Lindsay Nash

  • Maintain up to date knowledge of First Aid box content and guidance provided by the University
  • Check and maintain box contents (including eye wash) on a monthly basis
  • Order and replace stock as required

Gases

Paul Haines

  • Maintain up to date knowledge of legislation on gas use
  • Be custodian and responsible for the up-keep of a Departmental inventory of gases
  • Principal point of contact and ultimate Departmental sign-off of any new gas installations in the Department
  • Arrange an undertake a rolling inspection of gas installations and report to Health & Safety Committee (timescale to be agreed with Departmental Safety Officer)
  • Report to Health & Safety Committee (standing item on agenda)

Laboratory Safety Inspection Visits

Dianne Webster

  • Maintain a systematic schedule of upcoming safety inspections (at least 12 months in advance)
  • Coordinate pool of assessors to ensure visits
  • Take the lead on writing and submitting reports to Health & Safety Committee
  • Liaise with SCS to ensure correct reports are listed as agenda items
  • Report back to Health & Safety Committee on outcomes of recommendations made
  • Report to Health & Safety Committee (standing item on agenda)

Office Safety Inspection Visits

Dianne Webster

  • Set up a program of office inspections (annually)
  • Develop a suitable checklist to include general environment, Display Screen Equipment, Welfare facilities, Portable Appliance Testing, general housekeeping etc
  • Report to Health & Safety Committee (standing item on agenda)

Laser Safety Officer

Rick Smith

  • Maintain up to date knowledge of legislation on laser use
  • Be custodian and responsible for the up-keep of a Departmental inventory of lasers
  • Advise and sign off of new laser installations
  • Arrange and undertake a rolling inspection of laser installations and report to Health & Safety Committee (periodicity to be agreed with Departmental Safety Officer)
  • Report to Health & Safety Committee (standing item on agenda)

Lifting Equipment

Karl Rotchell

  • Maintain up to date knowledge of LOLER legislation
  • Be custodian and responsible for the up-keep of a Departmental inventory of lifting equipment
  • Arrange inspection with Allianz and report findings back to Health & Safety Committee (periodicity to be agreed with Departmental Safety Officer)
  • Report to Health & Safety Committee (standing item on agenda)

Manual Handling

Dianne Webster

  • Arrange training for any staff involved in manual handling events greater than 5Kg
  • Departmental Safety Officer to ensure that Staff comply with on-line Manual Handling Training required by the department
  • Report to Health & Safety Committee (standing item on agenda)

Personal Protective Equipment

Stephen Dorward

  • Undertake regular spot check inspections of Personal Protective Equipment
  • Remove from use any inappropriate or damaged Personal Protective Equipment
  • Personal Protective Equipment to be made available to all users in all locations as highlighted in the Risk Assessments
  • Set an annual budget for Personal Protective Equipment in time for annual planning cycle
  • Ensure signage for Personal Protective Equipment is consistent across Department
  • Report to Health & Safety Committee (standing item on agenda)

Pressure Systems

Paul Haines

  • Maintain up to date knowledge of legislation on pressure systems
  • Be custodian and responsible for the up-keep of a Departmental inventory of pressure
  • Principal point of contact and ultimate Departmental sign-off of any new pressure installations in the Department
  • Arrange and undertake a rolling inspection of pressure installations and report to Health & Safety Committee (periodicity to be agreed with Departmental Safety Officer)
  • Report to Health & Safety Committee (standing item on agenda)

Radiation Protection Supervisor

Alan Tennant

  • Maintain up to date knowledge of legislation & guidance
  • Principal point of contact and ultimate Departmental sign-off of any radiation installations in the Department
  • Ensure that appropriate training is arranged for staff involved  & 
    maintain a training register
  • Ensure that appropriate generic COSHH and Risk Assessments are in place
  • Report to Health & Safety Committee (standing item on agenda)

Risk Assessment

Co-ordinator

Dianne Webster

  • Ensure that employees/supervisors are aware of their legal obligations regarding completion of suitable Risk Assessments
  • Carry out spot check to ensure that Risk Assessments are "suitable and sufficient" and precautions are reasonable, and remaining risks are low
  • Develop a central repository for all Departmental Risk Assessments to be stored electronically until the new on-line system is made live in September 2014

Safety Reps

Andy Race (EMD)
Paul Haines (SMD)
Steve Marsden (Comms)
Ian Wraith (Electronics Workshop)
Karl Rotchell (Mechanical Workshop)
Tony Dexter (Nanoscience)

  • Safety Rep to be responsible for their areas and act as a principal point of contact
  • To liaise with Laboratory Safety Inspection Visit co-ordinator on scheduled safety inspections
  • To ensure that any remedial actions from the inspections are implemented within the given timescale, and confirmed with Laboratory Safety Inspection Visits co-ordinator
  • Report to Health & Safety Committee (standing item on agenda)

Student reps

UG/MSc/PG Reports via Student-Staff committee

  • To report issues regarding Health & Safety to Departmental Health & Safety Committee in writing (if non urgent)
  • Urgent issues to be reported immediately to Departmental Safety Officer or to the Chair/Secretary of Safety Committee
  • Report non urgent issues via Student/Staff Committee

Work Equipment Regulations

Lee Shunburne
Dianne Webster

  • Maintain up to date knowledge of legislation on Work Equipment
  • Principal points of contact in the Department
  • Ensure that appropriate training is arranged for staff involved  & 
    maintain a training register
  • Ensure that appropriate COSHH and Risk Assessments are in place
  • Report to Health & Safety Committee (standing item on agenda)

Work Place Health, Safety and Welfare

Lee Shunburne
Dianne Webster

  • Maintain up to date knowledge of legislation on Work Place Health, Safety and Welfare
  • Principal points of contact in the Department
  • Ensure that any new accommodation complies with regulations
  • Report to Health & Safety Committee (standing item on agenda)

X-ray Radiation Safety Supervisor

Mark Hopkinson

  • Maintain up to date knowledge of legislation on X-ray Radiation
  • Principal point of contact and ultimate Departmental sign-off of any X-Ray installations in the Department
  • Ensure that appropriate training is arranged for staff involved  & 
    maintain a training register
  • Ensure that appropriate COSHH and Risk Assessments are in place
  • Report to Health & Safety Committee (standing item on agenda)

Fork Truck Supervisor

Paul Haines

  • Ensure expert Lift Truck maintenance/servicing and pre use check routines are established and records kept.
  • Routine statutory lifting equipment inspections by Allianz to be carried out and records kept.
  • Department specific risk assessment for Lift Truck operations to be completed.
  • Operators to be authorised in writing for the specific type of Lift Truck used and type of work for which the operator is viewed competent.
  • Authorisations to be for a specified period (3 years).

Work at Height

Jon Wall

  • Maintain an up to date register of ladders
  • Undertake periodic inspections of all ladders and keep a record of inspections
  • Take out of commission, with a view to disposal, of any ladder equipment which is not deemed fit for purpose (either as a result of periodic inspections or ad-hoc inspection)
  • To maintain a reasonable working knowledge of HSE guidelines and legislation as set out at: http://www.hse.gov.uk/work-at-height/index.htm
  • Attend the Departmental Health and Safety Committee
  • Prepare a report for each Departmental Health and Safety Committee report
  • Take the lead on addressing Working at Height issues raised by H&S Audits or Departmental inspections
  • Identify any budget requirements in connection with working at height
  • Attend relevant training courses as requested by the Head of Department
  • Bring to the attention of the Departmental Safety Officer and the Head of Department any concerns over actions or culture in relation to working at height.