A - Z services image 1A - Z services image 2A - Z services image 3

A-Z of Services

This A-Z list of services is primarily for staff users of our website.

If you are a customer or supplier then you might find these areas of the website useful:

  • Finance for commercial customers
  • Finance for research sponsors
  • Finance for students Finance for suppliers – existing
  • Finance for suppliers – prospective

If you are unable to find the information you need then please contact 0114 222 1504.

A

Accommodation (see also information required for purchases of travel, accommodation, events and hospitality)
ADC Biddable Equipment Fund; Advice notes; Annual staff events
Address details – update your personal information (staff)
Allocation of budgets
Annual Report (see Financial Statements)
Asset Registers – Departmental
Audit - Internal Audit – annual plan
Audit - Internal Audit – appointment of
Audit - Internal Audit – Audit Committee
Audit - Internal Audit – contacts
Audit - Internal Audit – fraud and whistle blowing
Audit - Internal Audit – good practice
Audit - Internal Audit – preparing for an audit
Audit - Internal Audit – process

B

Bank details - update your personal information (staff)
Benefits manual (see Staff Fees, Expenses and Benefits Manual)
Billing (see sales invoicing)
Billing materials (see sales materials)
Bribery Act 2010
Budgets - allocation
Budgets - available outside main cost centres
Budgets - journals
Budgets - management
Budgets – remaining on research grants (see remaining budgets on research grants and contracts)
Budgets - management responsibilities (Faculties and Academic Departments)
Budgets - reports catalogue
Budgets - use of reserves; virement between cost centres

C

Capital Minor Works Projects (see minor works allocated to Faculties)
Capital Projects
Cash advances
Cash – paying in
Cash Office opening times
Catering (see also information required for purchases of travel, accommodation, events and hospitality)
Certificate of Employers’ Liability (insurance)
Change of details (commercial customers)
Change of details (staff)
Change of details (students)
Change of details (suppliers)
Charity number for VAT
Cheques – collections for retirees; collections for staff leaving;(see staff leaving and retirement events; )
Christmas parties (see annual staff events, see also information required for purchases of travel, accommodation, events and hospitality)
Claim relocation expenses
Companies House registration number
Compensation for participating in research projects; Competition prizes (see purchasing prizes, incentives, compensation or gifts from University funds)
Conferences - account application form
Conferences – income
Conferences – VAT
Consultancy fee claims
Contact details for finance teams
Contact details – update your personal information (staff)
Contracted suppliers
Corporation Tax
Cost centres
Curriculum Development Fund (see budgets available outside main cost centres)

D

Data security
Departmental Asset Register
Departmental events (see annual staff events)
Departmental reserve accounts
Document Retention guidance for Procure 2 Pay process
Donations

E

Eligible body for VAT
Employment Relationships
EU contract thresholds
Employee events; Events for staff
Expenses claims
Expenses claims – cash advances
Expenses claims – consultancy fees
Expenses claims – codes; types and codes
Expenses claims – deadlines
Expenses claims - relocation costs
Expenses claims – VAT
Expenses – contributions from a member of staff; contributions from a partner or spouse
Expenses – contributions from external organisations
Expenses manual (see Staff Fees, Expenses and Benefits Manual)
Expenditure General Ledger codes

F

Faculties financial support – contacts
Faculty reserve accounts
Fees manual (see Staff Fees, Expenses and Benefits Manual)
Fee claims – consultancy
Fee payments to individuals
Finance contacts
Finance for students
Financial Advice Notes (FAN)
Financial data security
Financial operating strategy
Financial planning process
Financial period end dates
Financial Regulations
Financial Resource Allocation Process
Financial Statements
Forms (see A-Z of useful forms and codes)
Fraud policy
Fraud - report a case of suspected financial fraud
Full economic costing (fEC)
Funding council grants for teaching and research
Funding of research grants and contracts
Funding calculations for tuition fees

G

Gifts (see purchasing prizes, incentives, compensation or gifts from University funds)

H

Higher Education funding guidance
HEFCE funding

I

Importing goods
Incident reporting (see Serious Incident reporting)
Incentives for participating in surveys or competitions (see purchasing prizes, incentives, compensation or gifts from University funds)
Income - Dealing with University Income
Income - How to Handle Income For
Income – University funding streams
Insurance
Internal Audit – annual plan
Internal Audit – appointment of
Internal Audit – Audit Committee
Internal Audit – contacts
Internal Audit – fraud and whistle blowing
Internal Audit – good practice
Internal Audit – preparing for an audit
Internal Audit – process
International Travel (see guidance on International Travel)
Invoicing – sales

J

Journals

L

Learned Societies Fund
Leaving collection account; Leaving events for staff (see staff leaving and retirement events)
Location map

M

Map
Medical exemption for VAT
Mileage allowance
Minor works allocated to Faculties
myCatalogue
myJob
myPurchase – accessing and using myPurchase
myPurchase – profiles explained; profile combinations
myPurchase – substitute approvers
myPurchase – training
myPurchase – user guides
myPurchase – vendor search
myPurchase – vendor – request new vendor account

N

National Health Service Pension Scheme (NHSPS)
Non-recoverable VAT
Non-research projects
Notify bank details changes; Notify address details changes; Notify contact details changes (staff)
Notify bank details changes; address details changes (customers – commercial)
Notify bank details changes; address details changes (customers – students)
Notify bank details changes; address details changes (suppliers)

O

On-line Store
Opening times
Overtime claims

P

Pay and Reward Research Fund; PGR Enhanced Fees (see budgets available outside main cost centres)
Pay dates
Pay in cash – process
Pay student maintenance, scholarship or fees
Petty cash - guidance and process
Payroll deadlines
Period end dates
Pensions – USPS
Pensions – USPS Review Project
Pensions – USS
Pensions – NHSPS
Prizes, incentives, compensation or gifts from University funds
Procurement contacts
Procurement annex to URMS application form
Procurement supplier database
Professional Services financial support – contacts
Purchasing Card
Purchasing travel, accommodation, events and hospitality
Purchasing VAT

R

Recoverable VAT; Research grant – VAT
Refunds from suppliers; Reimbursement of expenses – contributions from a member of staff; contributions from a partner or spouse; Repayment of cash advance
Registration number for Companies House
Regulations (see Financial Regulations)
Reimbursement of expenses – contributions from external organisations
Reimbursement of relocation costs; Relocation expenses policy
Remittance advices for suppliers; Request copy remittance advice
Report (see Financial Statements)
Reports catalogue
Research Committee Projects; Reserve Accounts Policy (academic departmental and faculty levels); Retirement; Revenue Minor Works Projects; Retirement; Revenue Minor Works Projects
Research finance contacts; Research grant – contacts
Research grant – budget reporting in uBASE
Research grant – end of award
Research grant – full economic costing (fEC)
Research grant – getting started post award
Research grant – help
Research grant – project account type
RGC2 form (see Procurement annex to URMS application form; Procurement annex to URMS application form)
Research grant – running your award
Reserves
Resource Allocation

S

Salary dates; Salary deadlines
Salary payments – University bank workers
Sales (see On-line Store)
Sales invoicing
Sales materials
Sales materials selection (see sales materials using the correct one when raising a sales invoice)
Serious Incident reporting
Short Course – account application form
Short Course – income
Security of financial data
Service Level Agreements
Staff Fees, Expenses and Benefits Manual
Staff Christmas parties; Staff events; Staff leaving events; Staff retirement events; Staff leaving collections; Staff retirement collections
Statements (see Financial Statements)
Student finance
Subsistence rates
Suppliers – contracted
Supplier Terms and Conditions
Support for Faculties
Support for Professional Services

T

Terms and Conditions for suppliers
Tender for a University contract
Tendering – current tenders
Time Allocation Survey
Transparent approach to costing (TRAC)
Travel

U

uBASE – customer – request new customer account
uBASE – accessing and using uBASE
uBASE – login
uBASE – profiles; profile combinations
uBASE – reports catalogue
uBASE – substitute approvers
uBASE – training; user guides
uBASE – vendor search
uBASE – vendor – request new vendor account
uBASE – uSpace
URMS RGC2 Form (see Procurement annex to URMS application form)
University bank workers
Universities Superannuation Scheme (USS)
University of Sheffield Pension Scheme (USPS); Pension Scheme (USPS) Review Project
University tendering
University Terms and Conditions

V

VAT
VAT – terminology
Vendor – request copy remittance advice
Vendor – request new vendor account in uBASE
Vendor – search in myPurchase
Vendor – search in uBASE
Vendor Terms and Conditions
Vice-Chancellor Professorial Equipment Fund (see budgets available outside main cost centres)
Vice-Chancellor Start-Up Packages for named Academic Staff (see budgets available outside main cost centres)
Virement of budgets
Visitor information
Vouchers (see purchasing prizes, incentives, compensation or gifts from University funds)

W

WBS projects – non-research
WBS projects – research
Westfield Healthcare
Whistle blowing policy