A-Z of Services

This A-Z list of services is primarily for staff users of our website.

If you are unable to find the information you need then please contact 0114 222 1504.

A B C D E F G H I J L M N O P R S T U V W

A

Accommodation (see also information required for purchases of travel, accommodation, events and hospitality)
ADC Biddable Equipment Fund (see budgets available outside main cost centres)
Address details – update your personal information (staff)
Advice notes (see Financial Advice Notes)
Allocation of budgets
Annual staff events (see also information required for purchases of travel, accommodation, events and hospitality)
Annual Report (see Financial Statements)
Asset Registers – Departmental
Audit - Internal Audit – annual plan
Audit - Internal Audit – appointment of
Audit - Internal Audit – Audit Committee
Audit - Internal Audit – contacts
Audit - Internal Audit – fraud and whistle blowing
Audit - Internal Audit – good practice
Audit - Internal Audit – preparing for an audit
Audit - Internal Audit – process

B

Bank details - update your personal information (staff)
Benefits manual (see Staff Fees, Expenses and Benefits Manual)
Billing (see sales invoicing)
Billing materials (see sales materials)
Bribery Act 2010
Budgets - allocation
Budgets - available outside main cost centres
Budgets - journals
Budgets - management
Budgets – remaining on research grants (see remaining budgets on research grants and contracts)
Budgets - carry forward balances (Professional Services)
Budgets - management responsibilities (Faculties and Academic Departments)
Budgets - project surpluses (Professional Services)
Budgets - reports catalogue
Budgets - use of reserves
Budgets - virement between cost centres

C

Capital Minor Works Projects (see minor works allocated to Faculties)
Capital Projects
Cash advances
Cash – paying in
Cash Office opening times
Catering (see also information required for purchases of travel, accommodation, events and hospitality)
Certificate of Employers’ Liability (insurance)
Change of details (commercial customers)
Change of details (staff)
Change of details (students)
Change of details (suppliers)
Charity number for VAT
Cheques – collections for retirees (see staff leaving and retirement events)
Cheques – collections for staff leaving (see staff leaving and retirement events)
Christmas parties (see annual staff events, see also information required for purchases of travel, accommodation, events and hospitality)
Claim relocation expenses
Companies House registration number
Compensation for participating in research projects (see purchasing prizes, incentives, compensation or gifts from University funds)
Competition prizes (see purchasing prizes, incentives, compensation or gifts from University funds)
Conferences - account application form
Conferences – income
Conferences – VAT
Consultancy fee claims
Contact details for finance teams
Contact details – update your personal information (staff)
Contracted suppliers
Corporation Tax
Cost centres
Curriculum Development Fund (see budgets available outside main cost centres)

D

Data security
Departmental Asset Register
Departmental events (see annual staff events)
Departmental reserve accounts
Document Retention guidance for Procure 2 Pay process
Donations

E

Eligible body for VAT
Employment Relationships
Employee events (see annual staff events)
EU contract thresholds
Events for staff (see annual staff events, see also information required for purchases of travel, accommodation, events and hospitality)
Events for staff – leaving (see staff leaving and retirement events)
Events for staff – retirement (see staff leaving and retirement events)
Expenses claims
Expenses claims – cash advances
Expenses claims – consultancy fees
Expenses claims – codes
Expenses claims – deadlines
Expenses claims - relocation costs
Expenses claims – types and codes
Expenses claims – VAT
Expenses – contributions from a member of staff
Expenses – contributions from a partner or spouse
Expenses – contributions from external organisations
Expenses manual (see Staff Fees, Expenses and Benefits Manual)
Expenditure General Ledger codes

F

Faculties financial support – contacts
Faculty reserve accounts
Fees manual (see Staff Fees, Expenses and Benefits Manual)
Fee claims – consultancy
Fee payments to individuals
Finance contacts
Finance for students
Financial Advice Notes (FAN)
Financial data security
Financial operating strategy
Financial planning process
Financial period end dates
Financial Regulations
Financial Resource Allocation Process
Financial Statements
Forms (see A-Z of useful forms and codes)
Fraud policy
Fraud - report a case of suspected financial fraud
Full economic costing (fEC)
Funding council grants for teaching and research
Funding of research grants and contracts
Funding calculations for tuition fees

G

Gifts (see purchasing prizes, incentives, compensation or gifts from University funds)

H

Higher Education funding guidance
HEFCE funding

I

Importing goods
Incident reporting (see Serious Incident reporting)
Incentives for participating in surveys or competitions (see purchasing prizes, incentives, compensation or gifts from University funds)
Income
Income – charging fees for attending a University event
Income – conferences
Income – contributions to University expenses from external organisations
Income – donations
Income – providing services to students
Income – short courses
Income – sponsorship of events
Income – services rendered
Income – University funding streams
Insurance
Insurance Certificate of Employers’ Liability
Internal Audit – annual plan
Internal Audit – appointment of
Internal Audit – Audit Committee
Internal Audit – contacts
Internal Audit – fraud and whistle blowing
Internal Audit – good practice
Internal Audit – preparing for an audit
Internal Audit – process
International Travel (see guidance on International Travel)
Invoicing – sales

J

Journals

L

Learned Societies Fund
Leaving collection account (see staff leaving and retirement events)
Leaving events for staff (see staff leaving and retirement events)
Location map

M

Map
Medical exemption for VAT
Mileage allowance
Minor works allocated to Faculties
myCatalogue
myJob
myPurchase – accessing and using myPurchase
myPurchase – login
myPurchase – profiles explained
myPurchase – profile combinations
myPurchase – substitute approvers
myPurchase – training
myPurchase – user guides
myPurchase – vendor search
myPurchase – vendor – request new vendor account
myPurchase – uSpace

N

National Health Service Pension Scheme (NHSPS)
Non-recoverable VAT
Non-research projects
Notify bank details changes (staff)
Notify address details changes (staff)
Notify contact details changes (staff)
Notify bank details changes (customers – commercial)
Notify address details changes (customers – commercial)
Notify bank details changes (customers – students)
Notify address details changes (customers – students)
Notify bank details changes (suppliers)
Notify address details changes (suppliers)

O

On-line payslips
On-line Store
Opening times
Overtime claims

P

Part-recoverable VAT
Pay and Reward Research Fund (see budgets available outside main cost centres)
Pay dates
Pay in cash – process
Pay in cash – VAT
Pay student maintenance, scholarship or fees
Petty cash - guidance and process
PGR Enhanced Fees (see budgets available outside main cost centres)
Pay Plus for bikes
Pay Plus for childcare
Pay Plus for leave
Pay Plus for pensions
Payroll for one-off engagements (lecturing/teaching only)
Payroll for University bank workers
Payroll deadlines
Payslips (see on-line payslips)
Period end dates
Personal Tax
Pensions – USPS
Pensions – USPS Review Project
Pensions – USS
Pensions – NHSPS
Pensions – Pay Plus
Prizes, incentives, compensation or gifts from University funds
Procurement contacts
Procurement annex to URMS application form
Procurement flowchart
Procurement supplier database
Procurement thresholds
Professional Services financial support – contacts
Purchasing Card
Purchasing travel, accommodation, events and hospitality
Purchasing VAT (UK)
Purchasing VAT (Overseas)
Purchasing VAT (importing goods)
Purchasing VAT (Internal Trade)
Purchasing VAT (expenses claims)
Purchasing VAT exemption (advertising)
Purchasing VAT exemption (medical equipment)
Purchasing VAT exemption (medical drugs and chemicals)

R

Recoverable VAT
Refunds from suppliers
Registration number for Companies House
Regulations (see Financial Regulations)
Reimbursement of expenses – contributions from a member of staff
Reimbursement of expenses – contributions from a partner or spouse
Reimbursement of expenses – contributions from external organisations
Reimbursement of relocation costs
Relocation expenses policy
Remittance advices for suppliers
Repayment of cash advance
Report (see Financial Statements)
Reports catalogue
Request copy remittance advice
Research Committee Projects (see budgets available outside main cost centres)
Research finance contacts
Research grant – budget remaining (see remaining budgets on research grants and contracts)
Research grant – budget reporting in uBASE
Research grant – contacts
Research grant – end of award
Research grant – end of award budget (see remaining budgets on research grants and contracts)
Research grant – full economic costing (fEC)
Research grant – getting started post award
Research grant – help
Research grant – project account type
Research grant – RGC2 form (see Procurement annex to URMS application form)
Research grant – running your award
Research grant – VAT
Reserve Accounts Policy (academic departmental and faculty levels)
Reserves
Resource Allocation
Retirement collection account (see staff leaving and retirement events)
Retirement events (see staff leaving and retirement events)
Revenue Minor Works Projects (see minor works allocated to Faculties)
RGC2 form (see Procurement annex to URMS application form)

S

Salary dates
Salary deadlines
Salary payments – University bank workers
Sales (see On-line Store)
Sales invoicing
Sales materials
Sales materials selection (see sales materials using the correct one when raising a sales invoice)
Serious Incident reporting
Short Course – account application form
Short Course – income
Security of financial data
Service Level Agreements
Staff Fees, Expenses and Benefits Manual
Staff Christmas parties (see annual staff events)
Staff events (see annual staff events)
Staff leaving events (see staff leaving and retirement events)
Staff retirement events (see staff leaving and retirement events)
Staff leaving collections (see staff leaving and retirement events)
Staff retirement collections (see staff leaving and retirement events)
Statements (see Financial Statements)
Student finance
Subsistence rates
Suppliers – contracted
Supplier Terms and Conditions
Support for Faculties
Support for Professional Services
Suspense accounts for collections (see staff leaving and retirement events)

T

Terms and Conditions for suppliers
Tender for a University contract
Tendering – current tenders
Thresholds - EU contracts for tendering
Time Allocation Survey
Transparent approach to costing (TRAC)
Travel (see guidance on International Travel, see also information required for purchases of travel, accommodation, events and hospitality)

U

uBASE – customer – request new customer account
uBASE – accessing and using uBASE
uBASE – login
uBASE – profiles
uBASE – profile combinations
uBASE – reports catalogue
uBASE – substitute approvers
uBASE – training
uBASE – user guides
uBASE – vendor search
uBASE – vendor – request new vendor account
uBASE – uSpace
URMS RGC2 Form (see Procurement annex to URMS application form)
University bank workers
Universities Superannuation Scheme (USS)
University of Sheffield Pension Scheme (USPS)
University of Sheffield Pension Scheme (USPS) Review Project
University tendering
University Terms and Conditions

V

VAT – conferences
VAT – codes – expenditure
VAT – codes – income
VAT – eligible body status
VAT – exemption (advertising)
VAT – exemption (medical equipment)
VAT – exemption (medical drugs and chemicals)
VAT – registration number
VAT – terminology
Vendor – request copy remittance advice
Vendor – request new vendor account in uBASE
Vendor – search in myPurchase
Vendor – search in uBASE
Vendor Terms and Conditions
Vice-Chancellor Professorial Equipment Fund (see budgets available outside main cost centres)
Vice-Chancellor Start-Up Packages for named Academic Staff (see budgets available outside main cost centres)
Virement of budgets
Visitor information
Vouchers (see purchasing prizes, incentives, compensation or gifts from University funds)

W

WBS projects – non-research
WBS projects – research
Westfield Healthcare
Whistle blowing policy