Pay-in Cash or Cheque Payments to the University

When the University is receiving income in the form of cash or cheques (or electronic payments through the On-Line Store) this must be recorded in project accounts (Work Breakdown Structure – WBS codes) and NOT credited to a core cost centre.

There are a VERY limited number of circumstances when it is possible to credit a payment to the University to a cost centre and guidance is outlined in dealing with income.

The University of Sheffield On-line Store should be used wherever possible for sales of: Conferences, Short Courses, Ticketed Graduation Events, Field Trips, Products (books, course packs, merchandise), and Events. Any other income generated at events or through providing services to students (eg field trips, sales of course material) should be paid in to the University through the Income Office.

Staff handling income to the University are responsible for ensuring that cash and cheques are paid into the Cash Office for presentation to the University bank for clearing as soon as possible after receipt. University income should NOT be held in departments for lengthy periods of time.

To pay cash into the University you will need to refer to the Guidelines for Cash Handling and also see:

In most other cases, payment from our customers should be initiated through the raising of a sales invoice in uBASE.

If you are visiting the Department of Finance in person then you can find out more about how to find us and our opening times.


Need Help or More Information?

Who to Contact
If you are in any doubt about whether income is subject to VAT or which VAT code to use contact the Tax section for advice and guidance before completing your documentation or visiting the cash office.

Contact the Income Office for advice and guidance on paying in income.

For guidance on handling your income, setting up new project accounts and raising Sales Invoices contact the Finance Manager for your Academic Department or Professional Services Department or the Research Finance.