Projects (Non-Research)

Project accounts are used for a variety of University activities which have a specific external income stream (not HEFCE recurrent grant and tuition fees).

There are a range of project accounts which enable reporting on the different sources of income to the University and the types of activity undertaken. Non-research project accounts ensure that the University can meet its legal obligations to HEFCE to report correctly on its income and expenditure and have accurate data to underpin funding and budgeting decisions.

Within uBASE, project accounts include WBS codes (Work Breakdown Structure). These are used to further analyse (where needed) the expenditure chargeable to externally funded activities or projects.

The majority of WBS codes for non-research activities start with an X, eg. X/012345-1 and the WBS codes for research grants start with an R, eg R/123456-11-1. When using WBS codes, there is no separate departmental identification code to be input or quoted by the user.

When the University is receiving income in the form of cash, cheques or debit/credit card payments this must be recorded in project accounts (not research grants) and NOT credited to a core cost centre. There are a VERY limited number of circumstances when it is possible to credit payments to the University to a cost centre and guidance is outlined in dealing with income.

Project accounts are used for a variety of activities however, not all departments are involved in all activities. If you don´t recognise the type of project in the following list of examples then it is likely that your department doesn´t have any involvement in that particular activity:

Project Types

Project Code Project Type Profit Centre Project Responsibility Short Description
DA Other External – HEFCE Emkd – Cross Cutting XXXHEF Cross Cutting Finance Non Faculty, Non HEIF, HEFCE earmarked projects.  Administered by the Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DB Other External - Travel Reimbursements XXXSRA Faculty/Prof Services Faculty/Departmental owned travel reimbursement grants.
DC Other External – Doctoral Training Centres XXXDRA Cross Cutting Finance Research Council funded scheme, Doctoral Training Centres.  Used to fund cohorts of Postgraduate Research Students on specialist programmes.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DE Other External – Erasmus Funding XXXERA Cross Cutting Finance ERASMUS funded Undergraduate projects, awarded annually to the University.  Currently administered by Cross Cutting Finance Team, but if in doubt please contact Crosscuttingfinance@sheffield.ac.uk
DG Other External - General Cross Cutting XXXPAL Cross Cutting Finance Cross Cutting Services Rendered to an individual or organisation.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DH Other External – HEIF Funds – Cross Cutting XXXHEF Cross Cutting Finance HEFCE HEIF grants.  Currently administered by Cross Cutting Finance Team, but if in doubt please contact Crosscuttingfinance@sheffield.ac.uk
DI Other External – Doctoral Training Centre Industrial XXXDRA Cross Cutting Finance Research Council funded scheme, Industrial Doctoral Training Centres.  Used to fund cohorts of Postgraduate Research Students on specialist programmes.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DM Other External – Masters Training Projects XXXDRA Cross Cutting Finance Funding for MSc Student funding.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DN Other External - Capacity Funding Innovation Leaders  XXXERM Faculty/Prof Services NOT IN USE ANYMORE
DO Other External – Other Cross Cutting Projects XXXCCO Cross Cutting Finance Cross Cutting Other Income projects.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DP Other External - Provision Funding Innovation Leaders XXXERM Faculty/Prof Services NOT IN USE ANYMORE
DR Other External – REP Scheme XXXDRA Cross Cutting Finance Research Experience Projects or Vacation Bursaries.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DS Other External – Studentships XXXDRA Cross Cutting Finance Non Research Council funded studentship grants.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DT Other External – Transfers In/Out XXXDRA Cross Cutting Finance Student grants transferred in to or out of the University of Sheffield.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
DU Other External – DTA Top-ups XXXDRA Cross Cutting Finance Top-up funding for Doctoral Training Account students from organisations.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
XA Other External – Health Authority Recharges XXXHAT Faculty/Prof Services Health Authority Recharges of Academic and Professional support staff salaries.
XB Other External – Skills Training Funds XXXDRA Cross Cutting Finance This Research Council funded scheme has ended and all projects will be closing soon.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
XC
Other External - Conference Accounts XXXCSV Faculty/Prof Services An event where the primary purpose is to exchange information and facilitate networking. Conference proposal form.
XD
Other External – Donation Accounts XXXDON Faculty/Prof Services Gifts of monetary value from individuals, organisations and Alumni to the University for general use or for a specified department.  For more information please contact Development and Alumni Relations Office.
XE Other External – General Endowments/Endowed Capital Funds XXXEND Faculty/Prof Services Funds or property donated to the University where the income generated can be used for general purposes.
XF Other External – Specific Endowments/Endowed Capital Funds XXXEND Faculty/Prof Services Funds or property donated to the University where the income generated can be used for a specified purposes.
XG
Other External - General Services Rendered XXXSRA Faculty/Prof Services Faculty and Professional Service Rendered to an individual or organisation.  Contact Research & Innovation Services for more details. Includes Travel Reimbursement projects
XH
Other External – HEFCE Funds- Non Core XXXERM Faculty/Prof Services HEFCE faculty owned project accounts.
XI Other External – CASE Studentships XXXDRA Cross Cutting Finance Part Research Council/part industrial funded studentship Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
XJ
Other External – Patents & Licences XXXPAL Cross Cutting Finance Income and related expenditure generated from the commercialisation of research outputs and IP.  Please contact Research & Innovation Services for any further details.
XK Other External – Services Rendered (Limited) XXXSRA Faculty/Prof Services Services Rendered to an individual or organisation.  Contact Research & Innovation Services for more details. Includes Travel Reimbursement projects
XL
Other External – Minor Facilities XXXSRA Faculty/Prof Services These projects assist in the management of the University's Minor Facilities
XM
Other External – Major Facilities XXXMAJ Faculty/Prof Services These projects assist in the management of the University's Minor Facilities
XN
Other External – Consultancy Accounts XXXCON Faculty/Prof Services Academics providing specialist expertise and experience to find solutions for organisational problems.  Contact Research & Innovation Services for more information about.
XO
Other External – Other XXXEXT Faculty/Prof Services Faculty and Professional Service Other Income projects.
XP Other External - Doctoral Training Acct XXXDRA Cross Cutting Finance Research Council funded Doctoral Training Accounts.  These projects also include the EPSRC Doctoral Prize projects.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
XQ Other External - Inter Doct Train Acct XXXDRA Cross Cutting Finance Research Council funded Doctoral Training Accounts for International students.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
XR Other External – Research Training Supp XXXDRA Cross Cutting Finance This Research Council funded scheme has ended and all projects will be closing soon.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
XS
Other External - Short Course Accounts XXXCSV Faculty/Prof Services An event that lasts less than nine months and is non award bearing.  Link to Short Course proposal form.
XT
Other External – Testing Accounts XXXCON Faculty/Prof Services Testing and Analysis work, with no advice given or interpretation of results given.  If advice or interpretation is given in addition to the testing and analysis work then the project should be classified as services rendered (XG)
XU Other External - Euro Services Rendered XXXSRA Faculty/Prof Services European Commission funded non research projects, e.g. Leonardo and Socrates
XV Other External – Minor Facilities (Limited) XXXSRA Faculty/Prof Services These projects assist in the management of the University's Minor Facilities
XW Other External – Major Facilities (Limited) XXXMAJ Faculty/Prof Services These projects assist in the management of the University's Major Facilities
XX Other External - Short Course Accounts (Limited) XXXCSV Faculty/Prof Services An event that lasts less than nine months and is non award bearing. Short Course proposal form.
XY Other External - Collaborative Training Accounts XXXDRA Cross Cutting Finance This Research Council funded scheme has ended and all projects will be closing soon.  Administered by Cross Cutting Finance team.  Please contact Crosscuttingfinance@sheffield.ac.uk
XZ Other External – Non Endowed Prizes XXXDON Faculty/Prof Services Student prizes and non endowed prizes sponsored via individuals and organisations.  For more information about the prizes.
  Capital Projects XXXEXT Capital Projects Finance Capital Projects are administered by Capital Projects team
RA Research - Standard  XXXRGC Research Finance Research projects are administered by Research Finance - please contact the Finance for more information
RC Research – Multi – Department XXXRGC Research Finance Research projects are administered by Research Finance - please contact the Finance for more information
RO Research – Multi – Sponsor (Override) XXXRGC Research Finance Research projects are administered by Research Finance - please contact the Finance for more information
RP Research – Project Management Level XXXRGC Research Finance Research projects are administered by Research Finance - please contact the Finance for more information
RS Research – Standard Unit XXXRGC Research Finance Research projects are administered by Research Finance - please contact the Finance for more information

Profit Centres

Other External Categories PC Name Main User
Cross Cutting Other External XXXCCO Cross Cutting
Doctoral Research Activity XXXDRA Cross Cutting
Erasmus XXXERA Cross Cutting
Earmarked XXXHEF Cross Cutting
Patent & Licences XXXPAL Cross Cutting
Core University Funding XXXCOR Faculty & Cross Cutting
Research Grants and Contracts Activity  XXXRGC Faculty & Cross Cutting
Consultancy including Testing  XXXCON Faculty & Profess Serv
Conferences, Short Courses & Validation Fees  XXXCSV Faculty & Profess Serv
Donations/Prizes XXXDON Faculty & Profess Serv
Endowment  XXXEND Faculty & Profess Serv
Earmarked XXXERM Faculty & Profess Serv
Other External Projects XXXEXT Faculty & Profess Serv
Health Authorities XXXHAT Faculty & Profess Serv
Internal Trade External Projects XXXINT NOT USED ANYMORE
Major Facilities XXXMAJ Faculty & Profess Serv
Other (enhanced fees etc) XXXOTH Faculty & Profess Serv
Services Rendered Activity  XXXSRA Faculty & Profess Serv

 

Need Help or More Information?

Who to Contact
A Finance Manager supports Academic Departments or Professional Services Departments with queries relating to departmental expenditure and budgets for non-research activities including cost centre expenditure. Research Finance provide support for academic departments for research activities.