myTime Allocation Survey

What is the time allocation survey?

The time allocation survey (TAS) is a survey of all staff working in academic departments. It’s carried out every three years. The most recent survey ran from May 2017 to May 2018 and the next survey will start in May 2020.

During the survey period staff are required to record how they spend their working time for three separate weeks during the year. The weeks are carefully selected so that when the data from all staff within a department is combined it will provide a representative picture of activities throughout the year.

Why do I have to do it?

The time allocation survey is an essential part of the Transparent Approach to Costing (TRAC and FEC).  It enables us to apportion the cost of staff time between teaching, research and other activities.  

Our funders (including the Office for Students (OfS) and UK Research and Innovation (UKRI) require us to complete a TRAC Return as a condition of receiving funding from them.  The data contained in the Return determines the research rates that we can charge in order to recover our overheads associated with research activity.  The Return also informs OfS decisions about the level of funding for each subject area.

The TRAC data also provides valuable information for the University about the financial sustainability of each area of activity.

Who organises the survey?

The survey is administered by the University’s SSU (Statistical Services Unit).

The overall TRAC system is managed by Finance and aggregated survey information, at departmental level, is supplied by the SSU to Finance. The responses from individual members of staff are confidential and are not revealed.

How can I find out more about it?

More information about the TAS is available through the menu bar on the right.

More information about TRAC is available here.

If you have any queries about the TAS or TRAC please contact Paul Woodhouse (p.d.woodhouse@sheffield.ac.uk) in the Department of Finance.