May 2022 graduation ceremonies

These pages are for postgraduate taught graduates who completed in November 2020, research graduates who were conferred between October 2020 & January 2021 and undergraduates who were conferred between November 2020 & April 2021.

For queries email: maygraduation2022@sheffield.ac.uk

Three students at graduation having a selfie
Off

Before the day  

Eligibility and registration

The scheduled May ceremonies are intended for postgraduate taught graduates who completed in November 2020, research graduates who were conferred between November 2020 and January 2021 and undergraduates who were conferred between October 2020 & April 2021.

Registration has now closed.

If you find you can no longer attend please cancel your place here.

Robe hire

It is a University regulation that all those being presented at a ceremony wear the correct academic dress. You should hire or purchase these directly from the official robe makers for the University, Ede & Ravenscroft.

Robe hire has now closed.

Robing opening times

Robes will be available for collection from Uni Central on Level 4 of the Student Union Building at the following times:

9.30am ceremonies - collect between 7.30am and 8.45am
10.00am ceremonies - collect between 8.00am and 9.15am
12.15pm ceremonies - collect between 9.15am and 11.30am
3.00pm ceremonies - collect between 11.30am and 2.15pm
3.45pm ceremonies - collect between 12.15pm and 3.00pm

Robes must be returned by 6.00pm on the day with the exception of Thursday when robing will close at 4.00pm.

Cancelling your robe hire

If you find that you cannot attend your ceremony, Ede & Ravenscroft will refund your gown hire payment, but will charge a small administration fee, provided that they receive your claim for refund 7 full days before the date of your ceremony.

You can cancel your order using the 'Review/Amend/Cancel' option on their website. Please note that for security reasons, Ede & Ravenscroft cannot accept cancellations over the telephone.

Dress code

The ceremonies are formal occasions and we recommend that candidates dress smartly. We welcome national dress and military uniforms. Jeans, t-shirts, trainers and similar casual attire are not considered appropriate for graduation ceremonies.

Contact details for Ede & Ravenscroft

Telephone: +44 1223 861 854.
Email: student@edeandravenscroft.co.uk
Web: www.edeandravenscroft.co.uk/graduation-services

Please note that for security reasons, Ede & Ravenscroft cannot accept cancellations over the telephone.

Your name

Ensure your name is printed and pronounced correctly on your graduation day.

At graduation your forename and surname (as held on your student record) will be announced as you cross the platform. If you have a name that is frequently mis-pronounced, you may wish to provide guidance on how your name should be said correctly. The information you provide will then be added to the presenter's script.

The deadline to complete the name pronunciation has now passed.

Tickets and seat allocation

E-ticket download

Your e-tickets will be available to download here
from Tuesday 3 May at 2.00pm

Guaranteed tickets

Two guest tickets are guaranteed for each graduate attending if requested at the time of registration. This is in addition to your own ticket of admission as a graduate. The guaranteed guest tickets will show on your e-ticket download.

Additional tickets

Anyone who requested additional tickets has automatically been allocated them. These will not show on the e-ticket download. 

Ceremony schedule 

The full schedule can be found here.

Terms and conditions

Cancellation or postponement of the event

While every effort will be made to host graduation ceremonies as planned, the University may cancel, delay, or postpone its graduation ceremonies due to circumstances beyond its control or where ceremonies can no longer reasonably or safely take place.

In the event of any postponement or cancellation, the University will communicate this clearly on its website and will contact each attending student directly with as much notice as is reasonably practical.  

The University will not be liable for any costs incurred by either the graduand or guests due to postponement or cancellation of the event.  This includes, but is not limited to, travel, accommodation and subsistence costs or any loss of business or earnings.  

Therefore, the University strongly advises that graduands and their guests ensure they have sufficient insurance protection to cover any losses they may incur as a result of postponement or cancellation of ceremonies and book flexible rates for travel and accommodation wherever possible.


Academic robes

By confirming your attendance at graduation, you the graduand confirm that you agree to wear official University of Sheffield academic robes provided by our robing company Ede & Ravenscroft Ltd at the ceremony.


Graduand and guest conduct

Graduands and guests are expected to behave in a manner fitting for the occasion. Any person who becomes disruptive will be asked to leave the hall.


Children

Children are very welcome at graduation but those over the age of 2 must have their own ticket of entry and occupy their own seat.  We regret that children are not permitted onto the platform.

Visas

Information relating to visas for graduation can be found here.

Checklist

Prepare for your graduation

Task Deadline
Register to confirm if you wish to attend your graduation ceremony 3 April
Ensure the name pronunciation form has been completed (if relevant) 15 April
Ensure you have read all information on visas (if applicable)  
Order your robes from Ede & Ravenscroft 15 April
Download your e-tickets containing seat numbers for you and your guests 3 May
Ensure you've read the 'graduands instructions' for detailed instructions about the ceremony (below) Day before your ceremony

On the day

Task Deadline
Ensure you have downloaded your e-tickets showing your seat numbers. You can either print the tickets out or show them on a mobile device Before you leave home
Ensure you have a copy of your robe order confirmation Before you leave home
If you have pre-paid for photographs, ensure you have a copy of your order confirmation Before you leave home
Plan to arrive on campus absolutely no later than 90 minutes prior to the start time of your ceremony 90 minutes before ceremony start time
Collect your robe from Uni Central, Level 4, Students' Union Robing timetable (above)
Have photographs taken

Photography timetable (above)

Arrive at the Octagon Centre, clear security and take your seat Doors to the hall open 45 minutes prior to ceremony start time
Registration in the hall commences 40 minutes before ceremony
Doors to the hall will be closed. Any gradutes not seated will be marked as absent and removed from the presentation list. Any guest seats not taken will be reallocated 10 minutes before ceremony
Ceremony commences Given ceremony start time
Ceremony ends Ceremonies are approximately 45-60 minutes
Have photographs taken if you did not do this prior to your ceremony

6.00pm

Return your robes to Uni Central 6.00pm
Visit the Alumni Relations stand and collect your free goodie bag, mug and graduate guide 8.00am-5.30pm

 On the day

Venue, travel and security 

More information can be found here.

Graduates instructions 

Please read the graduate instructions here.

What happens in the ceremony
  • Ceremonies last for around 45-60 minutes.

Before the ceremony

-Graduates need to be seated in the hall 40 minutes prior to the ceremony start time. This is because University marshals will undertake student registration from their seats. Graduates sit in the two front blocks, seat numbers are on all e-tickets. 

-Guests can sit anywhere in the guest section of the hall that is not marked with a reserved notice.

-There will be a keepsake graduation programme on all graduates seats. Programmes for guests can be found in the dispensers around the hall.

During the ceremony

-Everyone will stand for the staff and officers processions. The two processions will make their way on to the stage.

-The Presiding Officer will declare the congregation open, ask graduates and guests to be seated and give a few words of welcome.

-University marshals will pull graduates out of their rows and re-check names. As graduates leave their seat they must ensure they follow the graduate immediately in front of them. Graduates must not change position in the queue.

-Once graduates are at the bottom of the stairs their names will be checked again. There will also be a member of the Ede and Ravenscroft robing team to check robes.

-Graduates will ascend a short flight of steps, with a handrail, onto the platform. Names will be checked again and then read out by the Presenter.

-Graduates will walk across the stage, doff their cap to the Presiding Officer and descend the steps at the other end of the stage.

-Once off the stage University stewards will direct graduates back to their seats.

-Some ceremonies will have a senate award, honorary degree or both. This is usually presented in the middle of the ceremony.

After the ceremony

-
After all graduates have been presented, the Presiding Officer will deliver a short closing speech.

-Following the speech, the Presiding Officer will declare the congregation closed and ask graduates and guests to stand for the exit of the staff and officer’s processions.

-Once the staff and officer’s processions have left, the University marshals will lead a graduate procession. The graduate procession will lead out to the Octagon Foyer or Octagon Bar area depending on the block.

-Once in the Foyer and bar area, graduates should leave the Octagon via the main doors and meet guests outside on the concourse.

Photography and souvenirs

Official photographs

The official graduation photographers are Ede & Ravenscroft Photography and you will find them located in the Students' Union on each day. You can pre-book photography when ordering your robes or you can purchase them on the day. A presentation photograph will be taken when you walk across the stage and this can be purchased from the Online Store.

Opening times:
Monday/Tuesday/Thursday/Friday - 8.00am to 6.30pm
Wednesday - 9.00am - 6.30pm

Location:
Level 4 Students' Union


Official graduation film

Your graduation ceremony will be recorded by the University and will be available for you to purchase on a USB memory stick. You can either pre-order your copy in advance or order from the sales desk on the day. You can purchase it after the event here.


University gifts and souvenirs

University gifts and souvenirs are an excellent way to remember your time at the University of Sheffield. A full range of gifts and souvenirs, including 'Made in Sheffield' items, will be available for purchase in the foyer of the Octagon Centre throughout the week.

Graduation live stream

All of the ceremonies will be live streamed here from Monday 9 May. 

Honorary graduates

Monday 9 May 2022: 12.15pm
Chris Rea, Doctor of Engineering

Chris Rea is the founder and managing director of the Rotherham-based AES Engineering Group of companies, specialising in the design and manufacture of mechanical seals, bearing protection and seal support systems. He pays great attention to the environmental impact of manufacturing and to the social contributions that the group’s companies make to their surrounding communities. A Deputy Lieutenant for South Yorkshire, he was appointed CBE in 2020 for services to business, innovation and exports.

Wednesday 11 May 2022: 12.15pm
Martyn Ware, Doctor of Music

Martyn Ware is a leading musician and producer, born and raised in Sheffield where he was a founding member of The Human League and Heaven 17. He has worked with artists such as Tina Turner, Erasure and Mavis Staples, and is a named producer on recordings totalling over 50 million sales. He specialises in electronic music and 3D sound design, is an educator on popular music, and his work is commissioned and performed around the world.

Thursday 12 May 2022: 12.15pm
Professor Robert Griggs - Doctor of Medicine

An international authority on neuromuscular disorders, Robert C Griggs is Professor of Neurology, Medicine, Pathology and Laboratory Medicine, Pediatrics and the Center for Health and Technology at the University of Rochester School of Medicine and Dentistry in the United States. Elected to the National Academy of Medicine in 1998, he was the Editor-in-Chief of Neurology, the leading clinical neurology journal, for 10 years and served as President of the American Academy of Neurology from 2009-2011.

Friday 13 May 2022: 12.15pm
Dr Sam Chapman - Doctor of Engineering

A graduate of the University of Sheffield, Dr Sam Chapman is Chief Innovation Officer and Co- Founder of The Floow, a Sheffield-based telematics company that focuses on changing driver behaviour and promoting road safety worldwide. The company employs over 120 staff and has offices in Italy, the USA and China. Dr Chapman was appointed a Freeman of the Company of Cutlers in Hallamshire in 2015, being the first ‘digital cutler’, and contributes his expertise to several governmental agencies.

Friday 13 May 2022: 3.45pm
Emeritus Professor Paul White - Doctor of Letters

Paul White’s distinguished 40-year-career at the University of Sheffield spans roles from lecturer to acting Vice-Chancellor, with 10 years as Pro-Vice-Chancellor for Learning and Teaching. He is now the Emeritus Professor of European Urban Geography. A major influence on higher education policies
and practices nationally, he was appointed OBE for his services in 2016. He is also a Deputy Lieutenant for South Yorkshire and a Fellow of the Academy of Social Sciences.

Information for guests

Family and friends attending may find these pages useful to read before the day.

Students' Union

Find out what the Students' Union have to offer throughout the week here

Covid-19 guidance

Given the ongoing situation with Covid-19, keeping staff, graduates, and their guests safe is our utmost priority. With this in mind, we are asking graduates to doff the cap instead of shaking hands when they cross the stage.

Public health advice says that while you’re no longer legally required to self-isolate if you have Covid-19, you should try to stay at home and away from others if you have symptoms or if you have tested positive to avoid passing on the virus. 

The wearing of face coverings is a personal choice, it is no longer mandatory to wear face coverings in indoor settings at the University.  We should continue to be respectful of those that choose to continue to wear face coverings and also those that don’t.

The University will be doing the following at the ceremonies:

-Ensuring the venue is well ventilated
-Ensuring that the flow of attendees is managed and controlled into and out of the venue
-Providing hand sanitiser throughout the venue
-Cleaning the venue throughout the day

Certificates

Certificates will not be given out at May ceremonies. Graduands should have already received their certificate. For any queries regarding certificates please email graduation@sheffield.ac.uk

 

For queries relating to May ceremonies please email: maygraduation2022@sheffield.ac.uk

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