October 2022 graduation ceremonies

These pages are for postgraduate students who were due to graduate in January 2022 but had their ceremony rescheduled due to the Covid-19 pandemic.

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Before the day

Eligibility and registration 

These ceremonies are the postgraduate ceremonies for students who were due to graduate in January 2022 but had their ceremony rescheduled due to the Covid-19 pandemic. 

Registration is not yet open. We will be in touch by email soon. 

Robe hire

It is a University regulation that all those being presented at a ceremony wear the correct academic dress. You should hire or purchase these directly from the official robe makers for the University, Ede & Ravenscroft.

Robe hire will open in mid-August.

Dress code

The ceremonies are formal occasions and we recommend that candidates dress smartly. We welcome national dress and military uniforms. Jeans, t-shirts, trainers and similar casual attire are not considered appropriate for graduation ceremonies.

Robe types and hood colours

Please note: Ede and Ravenscroft use stock images on their website and therefore pictures shown are not necessarily representative of the outfit you will receive.  See below for examples of the University of Sheffield different types of robes, robe colours and hoods for each level of study and department:

Academic dress examples (PDF, 743kb)

Contact details for Ede & Ravenscroft

Telephone: +44 1223 861 854.
Email: student@edeandravenscroft.co.uk
Web: www.edeandravenscroft.co.uk/graduation-services

Please note that for security reasons, Ede & Ravenscroft cannot accept cancellations over the telephone.

Your name

Ensure your name is printed and pronounced correctly on your graduation day.

At graduation your forename and surname (as held on your student record) will be announced as you cross the platform. If you have a name that is frequently mispronounced, you may wish to provide guidance on how your name should be said correctly. The information you provide will then be added to the presenter's script.

Please complete the online pronunciation form by Friday 23 September. 

Tickets and seat allocation 

Guaranteed tickets

Two guest tickets are guaranteed for each graduate attending if requested at the time of registration. This is in addition to your own ticket of admission as a graduate.

Additional tickets

If additional guest tickets are available, you will be notified by email after the registration deadline.

Ceremony schedule

Ceremonies will take place on Monday 17 - Friday 21 October.  Times of ceremonies will be confirmed once registrations have closed.

Terms and conditions

Cancellation or postponement of the event

While every effort will be made to host graduation ceremonies as planned, the University may cancel, delay, or postpone its graduation ceremonies due to circumstances beyond its control or where ceremonies can no longer reasonably or safely take place.

In the event of any postponement or cancellation, the University will communicate this clearly on its website and will contact each attending student directly with as much notice as is reasonably practical.  

The University will not be liable for any costs incurred by either the graduand or guests due to postponement or cancellation of the event.  This includes, but is not limited to, travel, accommodation and subsistence costs or any loss of business or earnings.  

Therefore, the University strongly advises that graduands and their guests ensure they have sufficient insurance protection to cover any losses they may incur as a result of postponement or cancellation of ceremonies and book flexible rates for travel and accommodation wherever possible.


Data protection

Publication of names

The names of graduating students are published in the graduation programme which is available to all ticketed guests on the day.  If you would like your name removed from the programme, you must advise the Events Team in writing by deadline to be confirmed. Please email graduation@sheffield.ac.uk giving your full name, student registration number and award title and clearly confirm that you wish to be removed from the publication. It should be noted that if any students have a tuition or tuition-related debt to the University by date to be confirmed, their names will not appear in any of the above. Occasionally, we may be advised that a student has completed their studies after the programme has already gone to print and their name will therefore not be included in the programme.

Digital media

Graduation film: The ceremony proceedings are filmed and the recording is available to purchase after the ceremony. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded. Live webcast of the ceremony: The graduation ceremonies are broadcast live over the University web site. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded and broadcasted. Photography: During the day professional photographers will be taking photographs and these may be used in the university's future promotional literature. By electing to take part in the ceremony proceedings, you are giving permission for your image to be photographed and used.


Academic robes

By confirming your attendance at graduation, you the graduand confirm that you agree to wear official University of Sheffield academic robes provided by our robing company Ede & Ravenscroft Ltd at the ceremony. It is a University regulation that all those being presented at a ceremony wear the correct academic dress.


Graduand and guest conduct

Graduands and guests are expected to behave in a manner fitting for the occasion. Any person who becomes disruptive will be asked to leave the hall.


Children

Children are very welcome at graduation but those over the age of 2 must have their own ticket of entry and occupy their own seat.  We regret that children are not permitted onto the platform at any time.

Visas

Information relating to visas for graduation can be found here.

Checklist

Checklist coming soon.

On the day

Venue, travel and security 

More information can be found here.

Graduates instructions

Graduate instructions will be available in early October.

What happens in the ceremony

Ceremonies last for around 60-75 minutes.

Before the ceremony

-Graduates need to be seated in the hall 40 minutes prior to the ceremony start time. This is because University marshals will undertake student registration from their seats. Graduates sit in the two front blocks, seat numbers are on all e-tickets. 

-Guests can sit anywhere in the guest section of the hall that is not marked with a reserved notice.

-There will be a keepsake graduation programme on all graduates seats. Programmes for guests can be found in the dispensers around the hall.

During the ceremony

-Everyone will stand for the staff and officers processions. The two processions will make their way on to the stage.

-The Presiding Officer will declare the congregation open, ask graduates and guests to be seated and give a few words of welcome.

-University marshals will pull graduates out of their rows and re-check names. As graduates leave their seat they must ensure they follow the graduate immediately in front of them. Graduates must not change position in the queue.

-Once graduates are at the bottom of the stairs their names will be checked again. There will also be a member of the Ede and Ravenscroft robing team to check robes.

-Graduates will ascend a short flight of steps, with a handrail, onto the platform. Names will be checked again and then read out by the Presenter.

-Graduates will walk across the stage, doff their cap to the Presiding Officer and descend the steps at the other end of the stage.

-Once off the stage University stewards will direct graduates back to their seats.

-Some ceremonies will have a senate award, honorary degree or both. This is usually presented in the middle of the ceremony.


After the ceremony

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After all graduates have been presented, the Presiding Officer will deliver a short closing speech.

-Following the speech, the Presiding Officer will declare the congregation closed and ask graduates and guests to stand for the exit of the staff and officer’s processions.

-Once the staff and officer’s processions have left, the University marshals will lead a graduate procession. The graduate procession will lead out to the Octagon Foyer or Octagon Bar area depending on the block.

-Once in the Foyer and bar area, graduates should leave the Octagon via the main doors and meet guests outside on the concourse.

Photography and souvenirs

Official photographs

The official graduation photographers are Ede & Ravenscroft Photography and you will find them located in the Students' Union on each day. You are advised to pre-book your photography when ordering your robes in order to guarantee this service. You can purchase photography on the day but provision cannot be guaranteed as priority is given to those who have pre-booked. A presentation photograph will be taken when you walk across the stage and this can be purchased from the Online Store.

Opening times:
TBC

Location:
Level 4 Students' Union


Official graduation film

Your graduation ceremony will be recorded by the University and will be available for you to purchase on a USB memory stick. You can either pre-order your copy in advance or order from the sales desk on the day. You can purchase it after the event here.


University gifts and souvenirs

University gifts and souvenirs are an excellent way to remember your time at the University of Sheffield. A full range of gifts and souvenirs, including 'Made in Sheffield' items, will be available for purchase in the foyer of the Octagon Centre throughout the week.

Live stream

All ceremonies will be live streamed from Monday 17 October - Friday 21 October to allow family and friends from around the world to view your graduation live online.

Honorary graduates

Profiles of honorary graduates will be available in early October.

Information for guests

Family and friends attending may find these pages useful to read before the day.

Events at the University

Browse upcoming public lectures, exhibitions, family events, concerts, shows and festivals across the University.