Eligibility and Registration


You are expected to register your intentions regarding your graduation ceremony (attending or graduating in absentia) before results are published. This means that in order to graduate at the ceremonies in January 2019, you must meet the following criteria:

  • You must have registered your intentions regarding your graduation ceremony by the deadline of 31 October.
  • You must successfully complete your programme of study
  • Your examination results must have been submitted to the Student Administration Service by their deadline. (Your department or the Student Administration Service can provide you with information relating to their deadlines.)
  • You must have no outstanding debts to the University. See the debts information page for further details

Please complete the registration process on the assumption that you will successfully complete your studies. Receiving an email inviting you to register does not imply you have been successful; we invite all students who may successfully complete in time so they can make arrangements as far in advance as possible.  You must not wait until you receive your results to register for the ceremony as it will be too late to fit you in. If, when we receive examination results, you have not successfully completed, we will simply remove you from the participants list.

Only those students whose student record shows that they are in their final year and have an 'Expected End Date' of November 2018 will be able to register for graduation.  If you think you should be graduating this year and you have not received contact from the Events Team by 15 October, please email us immediately: graduation@sheffield.ac.uk

Please note that if you are awarded a Postgraduate Certificate you are not eligible to attend a graduation ceremony. Your certificate will be issued by the Student Administration Service.


Registration has now closed.

Graduating in person
When you register for graduation, you will be able to apply for guest tickets and advise us of any special seating or access requirements that your party may have. The registration also serves as confirmation of your personal details (eg confirmation of your name as it will appear in the ceremony programme and on your certificate). For more information on your name, please refer to this web page.
Graduating in Absentia
If you are not attending in person, the registration process will enable you to confirm your personal details (eg confirmation of your name as it will appear on your certificate) and to provide the address where your certificate should be posted to. You should also ensure that you have read the information relating to the Postage of Certificates.

Cancelling your place following registration

If you have registered to attend graduation and are now unable to, please ensure you cancel your place. Doing so not only allows us to remove you from the participants list and rework the seating plans, it also gives you the opportunity to confirm the address you wish to have your certificate posted to. If you do not cancel your place in advance, we will not be able to send your certificate on to you.