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Health and safety

Health and safety contacts: information about the departmental health and safety contacts including first aiders and fire marshals is available here.

Safety and First Aid

Please do not leave personal possessions unattended and ensure that you lock your computer when not in use. The University cannot accept responsibility for damage to, or loss of, personal property.

First aid box locations: first and second floor kitchens and third floor photocopy room.

In the event of an emergency where staff are not available you should telephone 4444 on a University internal phone and give details clearly and concisely.

Accidents resulting in injury must be reported to the departmental Health and Safety Officer.

Fire safety training

If you will be using the workspaces available in Jessop West you are required to undertake Fire Safety training on an annual basis.

Training is available here.

  • log in using the link on the top right (use your normal CiCs username and password)
  • click on the Fire Safety link and follow the instructions
  • your result will be confirmed at the end of the test

Please note that you must answer all of the questions correctly to pass. If you fail you will need to wait 24 hours before attempting the training again.

Fire procedures

Jessop West assembly point: St George's Churchyard.

On hearing a fire alarm all staff and students must leave the building immediately and assemble in the designated area.

Fire exits are clearly marked and in the case of a fire all occupants should use the stairs at the end of each wing unless otherwise instructed by a fire marshall, do not use the lifts in cases of fire.

In the event of a fire alarm, ensure that someone in the Building alerts the Control Room by ringing 4444 giving full details.

Fire Alarm testing will takes place on Mondays at between 10am and 12pm.

Accessing Jessop West out of hours

Jessop West is open 8.00am-6.00pm, Monday to Friday.

To request out of hours access you must complete and pass Fire Safety training and Out of Hours training. This training must be kept up-to-date or your card will be deactivated. Out of Hours training is valid for 3 years and Fire Safety training is valid for one year.

Training is available here.

  • log in using the link on the top right (use your normal CiCs username and password)
  • click on the Out of Hours or Fire Safety link and follow the instructions
  • your result will be confirmed at the end of the test

Once you have completed both forms of training please email Abby Brown providing your uCard number and we will arrange for your uCard to be activated for swipe access

Display Screen Equipment safety (DSE)

Over a period of time you can suffer serious ill effects if you use display screen equipment without a few sensible precautions.

You should take an online DSE self-assessment at the beginning of your course and subsequently on an annual basis.

Training is available here.

  • log in using the link on the top right (use your normal CiCs username and password)
  • click on the Display Screen Equipment link and follow the instructions
  • at the end of the self-assessment you will receive a certificate which you should print and pass to one of the Display Screen Assessors.

Computer security

Our History IT Team and The technical team CiCS strongly advise that users you to keep confidential data on your U:Drive the shared drives or their own U: drives.

The CiCS Managed Desktop automatically stores the contents of 'My Documents' and the 'Desktop' to the U: drive. Therefore you will not need to manually backup files in these locations to the U: drive; this is done for you.

Managed Machines, Manual Lock

Users can manually lock a workstation by pressing ctrl-alt-delete and selecting lock workstation. You will need to re-enter your Novell password to unlock the workstation.

Working in the department out of hours

All students are advised that no one is permitted to work in the department on their own outside office hours. If you are in the department out of hours you will need to sign in using the out of hours working record book on the Information Desk on the ground floor and sign out again when you leave. If you are already in the building at 6.00pm you must still sign in at this time. Please ensure when you leave the Department you do not leave a solitary student working alone. Access during these times will be via swipe card (UCard) and you should carry it with you at all times to avoid being locked out of the Departmental corridors.