myJobshop

Information for candidates

All casual work delivered for the University of Sheffield is processed by myJobshop, an online portal used to manage the engagement of casual workers and Graduate Teaching Assistants/Associates (GTAs), from registration through to payment.

Access the myJobshop portal

Need help? Contact the myJobshop team

How to register

How to create a myJobshop account and register as a casual worker

To be able to undertake casual work for the University of Sheffield, you will be required to create an account on myJobshop. This will enable you to accept offers of work and complete timesheets for payment.

When you have created an account, you will be able to complete the full registration process:

  • Completing your address and bank details;
  • Completing your eligibility to work (ETW) check* (please refer to FAQs for more details);
  • Accepting your offer of work outlined in your written statement of particulars.

*Please note: You will not be permitted to start work for the University until you have presented documentation to evidence your eligibility to work.

Register on myJobshop

Once you have registered on myJobshop, completed the pre-employment checks and accepted your booking offer and written statement of particulars, you will then be fully compliant and ready to work.

Submitting timesheets

Submitting timesheets

IMPORTANT INFORMATION

To ensure timely payments for casual work, it is recommended that you submit timesheets, via myJobshop, on a weekly basis. Failure to do so may result in late payments and tax and NI implications.

Your claims for work will be processed through the myJobshop system by submitting weekly timesheets.

Your timesheets will be available in the myJobshop portal (located in the Timesheet section under Incomplete/Not Submitted) for each role and for each week that you have worked.

The week runs from Monday to Sunday, therefore, you can submit your timesheet once you have finished working for that week, ensuring the dates and hours are correct. Please Note: Your timesheet will be rejected if the information submitted is incorrect.

Login to myJobshop to complete your timesheet

Our frequently asked questions may assist with queries you may have in relation to submitting your timesheet.

Getting paid

Getting paid

You will be paid on the last working day of the month, except December (due to the University’s Christmas closure period). To check what date you will be paid each month, please click here.

Your timesheets will need to be completed and authorised by your hiring manager before the 15th of the month for payment in the same month. If your timesheet is completed and authorised after the 15th, it will be paid at the end of the following month.

Our frequently asked questions may assist with queries you may have in relation to getting paid.

Changing my details

Changing my details

If you need to change your address or bank details, please contact the relevant team for these to be updated.

Updating your address details

If you need to update your address details on myJobshop, please email casualworkers@sheffield.ac.uk

Updating your national insurance (NI) number

If you need to update your national insurance (NI) number on myJobshop, please email casualworkers@sheffield.ac.uk

Updating your bank details

If you need to update your address details on myJobshop, please email the Casual Payroll team as soon as possible: casualpayroll@sheffield.ac.uk

FAQs

Frequently asked questions for candidates

The myJobshop team have developed a series of FAQs to help answer some of the queries you may have.

Our FAQs for candidates cover the following areas:

  • Registering on myJobshop
  • Submitting timesheets
  • Getting paid
  • During an assignment
  • Updating your myJobshop account details
  • At the end of an assignment
  • Information for student casual workers

Click here to view FAQs for candidates

If you are unable to find the answer to your question, please contact the appropriate team:

Additional support for students

Additional support for students

The Careers Service supports students with their personal and career development throughout their course and for up to three years after graduation. As a student you can access expert advice and guidance on everything from finding a part-time job and gaining work experience, to writing applications and making plans beyond graduation. Finding some time to get involved in employability events and workshops will help you to explore your options and be really beneficial for when you start to apply for jobs and other opportunities.

Our team can help you reflect on the skills you develop through your course, work experience and extracurricular activities to support you in finding part time jobs, placements, and transition to graduate employment and further study.

The Careers Service organises many employer webinars and events where you will have the opportunity to interact with a range of local, national and international employers including large private sector businesses, smaller companies and third sector organisations.

The Careers Service also operate the Student Jobshop which is located centrally within the Students’ Union offering:

  • Help finding part-time/casual work whilst you study both on and off campus.
  • Eligibility to work checks and support with queries for casual work on campus.
  • Assistance with navigating Career Connect, our online vacancy service, used by local, national and international employers to advertise their vacancies/opportunities to University of Sheffield students and graduates.

If you are currently undertaking casual work on campus, or any other form of work experience remember to record and reflect on your skills development. mySkills is a simple online tool to support your understanding of your skills and manage your personal development. It will help you set development goals, record activities and become more self-aware through regular reflection.

Visit the Careers Service to explore our online resources and digital information pathways and find out more about the services available to ensure you leave university with the skills, confidence and experience you need to pursue the future you want.

If you need help or advice, please contact the appropriate myJobshop team: