Policies, Procedures & Related Guidance


Immigration & Criminal Records Checks

Important information and guidance relating to the prevention of illegal working and criminal record checks at the University of Sheffield. Including information about Eligibility to Work (ETW), Sponsorship under the Points-Based System and the Disclosure and Barring Service (DBS) formally Criminal Records Bureau (CRB).

myJob & myTeam

Details on how to use the myJob self service facilitates to change your personal details, book leave and view your payslip. Also provides details for managers/administrators on how to use myTeam to approve leave requests and amend certain details for staff within their team.

Determining the appropriate employment contract

Details on determining the appropriate employment contract from the  employment relationships in place at the University of Sheffield.

Working Overseas

Supporting you to work internationally, both short term and on a permanent basis, is an important part of our Internationalisation Strategy and our aim to be a globally leading university that connects knowledge and cultures across national borders. To better support you and colleagues travelling abroad on University please consider the guidance and support on these webpages.

Guidance for New Staff

If you're a new member of staff, or co-ordinating an induction programme for a new starter, visit these pages to find out more about key activities for new starters, induction events, and useful information for new staff.

Terms & Conditions of Employment

Details of the terms and conditions of employment for staff employed at the University of Sheffield.

Academic Staff Information

Policies, procedures and guidance relating specifically to academic staff (teaching and/or research).

Honorary, Visiting & Academic Titles

Details of the Academic titles awarded by the University.

Student Working Relationships

Guidance relating to the students working within the University of Sheffield, including the Sheffield Graduate Training Contract (SGTC) and work experience placements.

Staff Review & Development Scheme (SRDS)

Information and guidance relating to the SRDS process, including objective setting, providing feedback and identifying training and development to support these objectives.

Leave: Annual Leave, Bank Holidays & Adverse Conditions and other leave

Details of the University's provisions and procedural arrangements for annual leave, bank holidays, closure days. Also arrangements for unexpected leave and adverse conditions/events causing disruption to the activities of the University of Sheffield.

Family Leave

Information, guidance and support relating to the parental, maternity, paternity/partner and adoption leave provisions available to staff at the University of Sheffield.

Flexible Working

Information, guidance and support relating to the University's commitment to providing, wherever possible, flexible working arrangements.

Performance, Capability & Conduct

Information, guidance and support relating to the management of performance, capability and misconduct issues.

Sickness & Absence Through Ill Health

Information, guidance and support relating to good practice aimed at preventing ill health, the effective management of sickness absence when it occurs and the rehabilitation of staff where reasonable.

Resolving Workplace Issues

Information for staff and managers relating to resolving workplace disputes, conflicts or grievances. Includes information on addressing bullying and harassment concerns and the mediation scheme.

Change Management - Restructuring & Redundancy Avoidance

Information, guidance and support relating to the University's commitment to security of employment and redundancy avoidance.


Guidance and support relating to the University's redeployment provision.

Drugs and alcohol guidance (PDF)

Guidance for both staff and managers on drugs and alcohol in the workplace.

Retirement Planning

Guidance and support for both staff and managers relating to planning for retirement and enabling a smooth transition into retirement.

Leaving the University

Information, guidance and support for staff leaving the University of Sheffield.

Principles for staff with Caring Responsibilities

The University provides support to staff to combine work with care. Information and Guidance can be found in our principles for staff carers.

Looking for something else?

There is a wealth of information, guidance and support available from Human Resources relating to all aspects of employment and supporting policies and procedures. If you are unable to find the information you require, please contact your HR Team Contact.

Find out more about the results of the Staff Survey 2018

Visit the Staff Survey web pages to find out more.