Contractual Relationships at the University of Sheffield

The University will ensure that it applies appropriate rules of engagement for anyone undertaking work on the University's behalf.

Further information can be found at the links below:

• Contractual Relationships Key Principles
• Governance & Contracts of Employment

Contractual Relationships Management Toolkit

This toolkit provides a good practice guide for managers to determine the appropriate employment status of any individual undertaking work in their department.

• Contractual Relationships Management Toolkit
• FAQs: Contractual Relationships
• FAQs: Casual Teaching Engagements
• HR Glossary

Open-ended Employee

The normal form of employment within the University will be through the provision of an open-ended contract.

Further information can be found at the link below:

• Summary of Employee Status (Open-Ended)
• Open-Ended Employee Engagement Process

Fixed Term Employee

The University is committed to meeting its legal responsibilities to those staff who do not have an open ended contract, and are instead employed through Fixed-Term Contracts. The University will ensure that such contracts are only used where appropriate and where there is a legitimate reason for doing so.

Further information can be found at the links below:

• Summary of Employee Status (Fixed Term)
• Fixed Term Employee Engagement Process
• FTC Key Principles
• University Fixed-Term Contract (FTC) Guidelines and Criteria
  

Worker with a ‘Registration Agreement for Casual Work’

As the University cannot always predict the exact staffing levels it will require, it operates a bank for casual workers.

This type of agreement could be used to cover short-term and ad hoc work.  A feature of this agreement is that there is no guarantee of future work and individuals may reject an offer of work.

A Registration Agreement for Casual Work records the terms on which a casual work relationship is entered into between an individual and the University.

Further information can be found at the links below:

• Summary of Workers (Registration Agreement for Casual Work)
• Casual Worker Engagement Process

Please note if you are one of the departments taking part in the myJobshop pilot and you wish to engage a Casual Student Worker or Graduate Teaching Assistant (GTA) you must process this through the myJobshop - telephone 0114 222 0927.

Further information and a list of the pilot departments can be found here.

Agency Worker

Departments may hire workers from an agency in response to various circumstances e.g. short term absences, peaks in demand, seasonal variations, one off events or to gain specialist skills/knowledge. The hiring department is responsible for sourcing an agency worker via MyPurchase and using the Agency Providers from the Framework Agreement where appropriate.

It is essential that agency workers are not used to fill long term vacancies and that the department does not imply a direct employment relationship with the worker. However, where an "employment type" relationship exists in terms of the supervision, direction and control of the work being undertaken by the agency worker, the hiring department must confirm the position in writing to the Agency. This will ensure that the Agency is responsible for ensuring compliance with the revised HMRC IR35/Off Payroll working regulations that are effective from 6 April 2017.

Please note if the work can be undertaken by a University of Sheffield student then please consider using the services of the Student Jobshop run by the Careers Services and based in the Students Union - telephone 0114 222 0940

Further details on engaging agency workers can be found at the links below:

• Agency Worker Framework
• Guidance for Managers
• Information for Agency Workers

Self Employed / Agreement for Service(s)

This relationship may be used when an individual is identified as a genuine self employed contractor, and when the nature of the business directly relates to the service being undertaken for the University. Under the revised HMRC IR35/Off Payroll working regulations, if an individual delivers a service through their Personal Services Company and the University deems that an "employment type" relationship exists, the University is required to deduct tax and National Insurance from that individual at source. In these circumstances, the University will therefore engage and pay the individual as a casual worker or employee. This means that other employment rights and obligations apply.

Other self-employed contractors on an Agreement for Service (where no "employment type" relationship is determined) should not be paid via the University payroll, and services will be paid for upon production of invoices by the contractor.

Further information can be found at the links below:

• Summary of an Agreement for Service(s) for Self Employed / Independent Contractors
• Guidance: Using Self Employed Consultants/Contractors

Sheffield Graduate Training Contract

The Sheffield Graduate Training Contract (SGTC) is a variable hours contract of employment for the engagement of postgraduate students as Graduate Teaching Assistants (GTAs) where they carry out grade 6 duties, indicatively with a minimum commitment of 10 hours per semester.

Further information can be found at the links below:

• Summary of Sheffield Graduate Training Contract
• SGTC Engagement Process
• Student Working Relationships: SGTC
  

Regularisation of Atypical (Hourly Paid Teachers and other casuals) Workers

This project was completed 2011.

The purpose of the Regularisation of Atypical (Hourly Paid Teachers and other Casuals) Workers project was to implement a sufficiently flexible, but corporate-wide approach (or framework) for reviewing employment status and regularising existing atypical workers, and for engaging future atypical workers.

Further information can be found at the links below:

• Scope of review
• Historical Description of Regularisation Process
• Framework

Terms & Conditions of Employment

Details of the terms and conditions of employment for staff employed at the University of Sheffield.

Jobs, Recruitment & Selection

Details of current job vacancies and information about how to apply on line. Recruitment and Selection guidance and support aimed at attracting and recruiting the highest calbire of candidate for every position at the University of Sheffield.

Student Working Relationships

Guidance relating to the students working within the University of Sheffield, including the Sheffield Graduate Training Contract (SGTC) and work experience placements.

Immigration

Important information and guidance relating to the prevention of illegal working at the University of Sheffield, including Eligibility to Work (ETW) and Sponsorship under the Points-Based System.