Annual Leave Arrangements for Workers

All workers engaged using a Registration Agreement for the University Bank are entitled to paid holiday. Workers are entitled to 28 days per year pro rata, inclusive of bank holidays (Statutory holiday entitlements increased to 28 days per year with effect from 1 April 2009).

Holiday entitlements for workers are accrued as soon as the engagement starts and are paid at the normal hourly rate for the work they are undertaking. Departments may control when leave is to be taken and may refuse permission to take holiday at a particular time, to fit round working requirements. Where a request cannot be accommodated the worker must be provided with as much notice as possible and this must be at least as long as the holiday requested (ie to refuse 1 week of leave, notice of 1 week must be given). Where possible, for contracts with very few hours holiday periods should be established at the point of engagement.

Holiday pay should be paid for at the time when the holiday is taken. Payment for holiday cannot be included in an hourly rate (known as `rolled up holiday pay´), as this is unlawful.

How to calculate holiday entitlement

A) where the leave can be accommodated by the department within the total number of contracted hours.

(For example: an individual engaged for a very short period to cover a temporary increase in work load, where the department has funding for an engagement of 20 hours only)

Calculation:

(20/1825) x 196=2.15 hrs holiday

derived as follows:

(Total number of hours of the engagement/Total number of hours worked in a full time engagement) x Holiday entitlement=Total hours holiday entitlement to be taken during the engagement

Thus, using this scenario an individual should claim for 17.85 hours work and 2.15 hours annual leave entitlement on their claim form.


B) where a department can only accommodate leave outside of the actual hours of work to be undertaken.

(For example: a tutor engaged to provide 10 x 2-hr tutorials over a semester)

20 x 0.12032=2.4 hrs holiday

derived as follows:

Total number of hours to be worked during the engagement x Multiplier=Total hours holiday entitlement to be taken at the end of the engagement

Thus, using this scenario an individual should claim for 20 hours of work and 2.4 hours annual leave entitlement on their claim form.

Note: Numbers in bold are static

The two calculations give different results as in A) the 20 hr engagement is inclusive of leave, but in B) the 20 hr engagement is exclusive of leave. Therefore in B) the individual is working a greater total number of hours and so accrues a greater amount of leave.

Where a department can only accommodate leave outside of the actual hours of work to be undertaken, for administrative convenience it is the normal expectation that the department pays for accrued annual leave to be taken immediately after each period of engagement.

How the Multiplier is calculated

Working Year = 52.143 weeks
(365/7)

Total number of working hours (full time equivalent) at University
= 35 (5 x 7) x 52.143 = 1825

Statutory annual leave entitlement for casual staff is 28 days; based upon full-time 7 hour days this would be 196 hours.

Full time employment = 1825 – 196 = 1629 hours
(i.e. the most an individual could work is 1629 hours)

1629 x Y = 196

Y = 0.12032