1. Considering flexible working arrangements

If you wish to make a request for flexible working, it is important to consider the possible business implications associated with adopting flexible working arrangements. These considerations will help you to better explore and discuss the proposed changes with your manager. 

If you are applying for a new post and wish to request consideration of flexible working, this can be discussed with the recruiting department via the contact details included on the About The Job document.

Considering business implications

It is recommended that you take time to consider the following questions in advance of meeting with your manager:

Q1. How will the change benefit your department and the University?

  • What are the business benefits of your proposed way of working?

Q2. What impact will the change have on the University?

  • Cost (save or increase)?
  • Will my department need to employ someone else?
  • Will there be an impact on the service my department provides?
  • Will there be an impact on the department’s ability to support the University’s strategic objectives?
  • How can I minimise/eliminate this impact?

Q3. How will the change impact my colleagues/team?

  • Will it put more pressure on others?
  • Will there be enough cover?

Q4. What type of arrangement request is appropriate?

  • Is this a permanent or temporary request?
  • Is it an informal or formal arrangement (see guidance below for more details)?

Types of flexible working arrangements

Informal Arrangements (No Contractual Change Required)

Informal arrangements will still require agreement by a manager. However, they should not require a change to the staff member’s employment contract.

Examples of Informal Arrangements Example

Changing Daily Hours of Work

A staff member requests to start their working day an hour earlier, to enable them to leave work an hour earlier to attend a personal appointment. Or;

A staff member requests to start their working day slightly later to enable them to participate in a morning Staff Wellbeing activity.

Working from home on an infrequent basis

A staff member requests to work remotely at home for the day, to enable them to concentrate on a piece of work.

Redistribution of Hours

A staff member requests to work 35 hours over 4 and a half days instead of 5 days.

Informal flexible working arrangements may be made on a time limited basis and should be regularly reviewed.

Formal Arrangements (Contractual Change Required)

Formal arrangements will require formal agreement by a manager, as they will require a change to the staff member’s employment contract.

IMPORTANT: If you reduce your working hours and your salary decreases as a result, this may have implications for staff with visa restrictions.  Before making an application for flexible working, all staff with a visa should contact a member of their Faculty HR Team.

Examples of Formal Arrangements Example
Part-Time Working A staff member requests to work part-time to enable them to make regular arrangements to manage caring responsibilities.
Job Sharing Two members of staff request to work part-time hours, to share the responsibility for one position.
Career Breaks A staff member requests to take a break from their career offer to study full-time for a work related qualification.
Annualised hours A staff member requests to work annualised hours to enable them to work more flexibly over the year, to match the demands of their department/service.
Term Time Only Hours A staff member requests to work term time hours to coincide with school term dates, to assist in their management of childcare during school holidays.