Leaving the University


Resignation, Retirement & Notice Periods

This information provides guidance for staff on leaving employment at the University of Sheffield.

Staff should notify their Line Manager in writing (i.e. email) that they wish to retire / resign. The Line Manager can then complete the electronic leavers form on myTeam, in which the written notification should be attached.

Please see below for more detail:

Employee Leaving Checklist

A checklist of things staff who are leaving the University may find helpful whilst planning for their departure.

Exit Questionnaire

As part of the University’s commitment to improving its employment practices, we recognise the importance of seeking feedback from staff about their experiences with the University. Staff leaving the University are therefore requested to complete an Exit Questionnaire.

In order to gather the information needed to submit a leavers form, the line manager may wish to hold a leaving discussion with the departing employee. A pro-forma to help facilitate this discussion is available for download.


As part of the University's commitment, the Redeployment Procedure assists staff "at risk" of redundancy to find other employment in the wider University through employee led redeployment.

Staff on Redeployment are provided with priority consideration for University job vacancies, in advance of these opportunities becoming available to the wider University or to external candidates.

Providing References

Whilst it is recognised that there is no legal obligation to provide a reference, as we routinely request such documents as part of our recruitment and selection action, it is only reasonable to reciprocate. As this is a sensitive area, this guidance is provided to ensure that staff recognise the responsibilities and legal obligations of acting as a referee.

Retirement Planning

Guidance and support for both staff and managers relating to planning for retirement and enabling a smooth transition into retirement.

Looking for something else?

There is a wealth of information, guidance and support available from Human Resources relating to all aspects of employment and supporting policies and procedures. An index of information can be found at: www.sheffield.ac.uk/hr/guidance/index

Alternatively, if you are unable to find the information you require, please contact your HR Team contact