Sickness Absence Management Tools & Templates Index

Stage

Template

Managing Performance

Guidance: Developing your skills as a manager

Sickness & Absence Through Ill Health

Policies, Procedures & Related Guidance: Sickness & Absence Through Ill Health
Guidance: Guidance for staff on the Sickness Absence Management Procedure
FAQs: Sickness Frequently Asked Questions for Staff
FAQs: Frequently Asked Questions for Managers

Sickness Recording and Monitoring

Guidance: Guidance on Sickness Recording and Monitoring in myTeam
Guidance: How to Record Sickness Absence in myTeam
Guidance: Amending or Deleting a Sickness Absence Record in myTeam
Guidance: Guidance on the Sickness Data Report

1. Informal Resolution for Short Term Sickness Absence

How to guide: How and when to conduct Return to Work (RTW) discussions/interviews
Template: Return to Work Discussion/Interview Form
Guidance: Managers’ Guide to Reasonable Adjustments
How to guide: How to carry out an Informal Monitoring/Review Meeting (having earlier conducted a Return To Work Interview)
Letter: Invitation to Informal Review Meeting
Letter: Outcome of an Informal Review Meeting (Attendance Improved Sufficiently)
Letter: Outcome of an Informal Review Meeting (Attendance Not Improved Sufficiently)

1. Informal Resolution for Long Term Sickness Absence

How to guide: How to maintain contact with absent employees
Letter: Seeking informal meeting
How to guide: How to carry out an Informal Monitoring/Review Meeting (having earlier conducted a Return To Work Interview)
Template: Informal Meeting Record
Guidance: Managers’ Guide to Reasonable Adjustments
Letter: Invitation to Informal Review Meeting

2. Establish Detail for Short Term Sickness Absence

Guidance: Establishing the Facts
Guidance: Guidance on Case Management
Guidance: Employee Referral to Workplace Health & Wellbeing
Letter: Invitation to case management meeting
Letter: Outcome of case management meeting
Letter: Outcome of informal review meeting (Not met expectations)

2. Establish Detail for Long Term Sickness Absence

Guidance: Establishing the Facts
Guidance: Guidance on Case Management
Guidance: Referral to Occupational Health Services
Letter: Invitation to case management meeting
Letter: Outcome of case management meeting
Guidance: Guidance on Risk Assessments
Template: RTW Risk Assessment Form
How to guide: How to develop a Return to Work (RTW) Plan

3. Formal Capability Hearing (Sickness)

How to guide: How to arrange a formal hearing
Letter: Invitation to formal hearing
Letter: Invitation to RESCHEDULED formal hearing
How to guide: How to chair a formal hearing
Letter: Outcome of formal capability hearing (Sickness)
Letter: To those presenting management case at formal hearing/meeting
Memo: To all attending hearing (excluding witnesses) providing paperwork in relation to formal hearing/meeting

4. Appeal

Letter: Acknowledgement of receipt of appeal
How to guide: How to arrange an appeal hearing
Letter: Notification of appeal hearing
How to guide: How to chair an appeal hearing
Letter: Outcome of appeal hearing
Letter: To Chair of hearing inviting to appeal hearing

Memo: To all attending hearing (excluding witnesses) providing paperwork in relation to appeal