Trade Union Facility Time at the University of Sheffield

1st APRIL 2017 to 31st MARCH 2018

The University of Sheffield recognises the important role that the recognised campus Trade Unions
(TUs) play in contributing to the working environment and conditions for all members of staff.

Through the Joint Union Consultative Committee (JUCC), the University and colleagues from the
Universities and Colleges Union (UCU), Unite the Union, Unison and GMB have been able to have
successful discussions on a range of matters relating to terms and conditions of employment, as well
as important topics such as Reward and Recognition, Academic Career Pathways, Casualisation, and
Gender Pay. We continue to have positive discussions on these and other important matters relating
to the work and working lives of the whole workforce.

In order for this positive work to take place, the University recognises that TU representatives need
time away from their jobs in order to represent their members on an individual or collective basis.
This is known as “Facility Time” i.e. the provision of paid or unpaid time off from an employee’s
normal role to undertake TU duties and activities as a TU representative on behalf of the TU’s
members.

On 1st April 2017, the Trade Union (Facility Time Publication Requirements) Regulations 2017 took
effect. These regulations were laid following the enactment of the Trade Union Act 2016 passed in
May 2016. The Act requires public sector employers to publish information on facility time.
The purpose of these regulations it to promote transparency and allow for public scrutiny of facility
time. They create scope for sensible savings by improving public accountability, which will ensure
taxpayer’s money is only spent on justifiable and accountable trade union work that represents
value for money.

Like other organisations, the University is required to publish certain information (see below) by 31st
July 2018 every year, for the preceding 1st April to 31st March period. The information is to be
published in three places: on the employer’s website, in the annual accounts and on a central
government website.

For the period 1st April 2017 to 31st March 2018, the output figures are:

TABLE 1: RELEVANT UNION OFFICIALS
What was the total number of your employees who were relevant union officials during the relevant
period?

Number of employees who were relevant
union officials during the relevant period
Full time equivalent employee number
39 35.1

TABLE 2: PERCENTAGE OF TIME SPENT ON FACILITY TIME
How many of your employees who were relevant union officials employed during the relevant
period spent a) 0%, b) 1% to 50%, c) 51% to 99% or d) 100% of their working hours on facility time?

Percentage of time Number of employees
0% 4
1 to 50% 35
51 to 99% 0
100% 0

TABLE 3: PERCENTAGE OF PAY BILL SPENT ON FACILITY TIME
Provide the figures requested in the first column of the table below to determine the percentage of
your total pay bill spent on paying employees who were relevant union officials for facility time
during the relevant period.

Figures
Provide the total cost of facility time £96,401.63
Provide the total pay bill £329,663,354
Provide the percentage of the total pay bill spent on facility time
calculated as (total hours spent on trade union activities by
relevant union officials during the relevant period/total paid
faciity time hours) x 100
0.03%

TABLE 4: PAID TRADE UNION ACTIVITIES
As a percentage of total paid facility time hours, how many hours were spent by employees who
were relevant union officials during the relevant period on paid trade union activities.

Time spent on paid trade union activities as a percentage of totla paid facilities hours calculated as total hours spent on trade union activities during the relevant period/total paid facility time hours x 100 100%

The University continues to collate information on Facilities Time and will next publish the figures
for the period 1/4/2018 to 31/3/2019 by 31/7/2019.

Any queries relating to this document should be directed to Ian Wright (Deputy Director of Human
Resources) care of Matthew Wood (HR Manager – Professional Services).