Recruitment Roles

Recruitment is one of the most important tasks the University undertakes. Recruiting high-quality staff is essential to ensuring we remain a highly competitive and diverse university.

Recruitment & Selection Co-ordinator

The role

As a Recruiter you act as a focal point for recruitment within your department. This includes providing high-quality advice and guidance to recruiting managers and sharing with them your knowledge and expertise in this strategically important area. You also provide a key link between your department and Human Resources, maintaining awareness and understanding of recruitment related issues (for example changes to process, and legislation) and providing feedback on the effectiveness and efficiency of recruitment practices.

Please note: An induction session should be arranged with a member of HR for all new Recruitment and Selection Co-ordinators.

Key duties

The key duties of Recruitment and Selection Co-ordinators are:

  1. Understanding and accurately following the University’s agreed recruitment processes, ensuring efficiency and effectiveness are maintained throughout.
  2. Keeping up-to-date with changes to University recruitment practices and legislation (through engagement with the Recruitment and Selection Network) and disseminating information as required to recruiting managers.
  3. Providing practical support and guidance to managers throughout the recruitment process. This includes explaining the recruitment process steps, providing up-to-date templates (for example, the About the Job and advert), and highlighting other sources of useful information (for example guidance on writing About the Jobs and the University Grade Profiles).
  4. Managing vacancies on the e-Recruitment system. For example by:
    • Raising requisitions for approval
    • Adding requisitions to the HR tracking spreadsheet
    • Communicating with applicants (for example inviting them to interview or notifying them their application has been unsuccessful
    • Requesting the e-Recruitment role on behalf of panel members to ensure access to the relevant vacancies
    • Highlighting candidates that have applied under the Two Ticks scheme
    • Administering pre-employment health checks
    • Administering the redeployment process
    • Providing electronic copies of the bulk download of applications and attachments
    • Providing the shortlisting report which summarises the panels’ rankings and comments
    • Completing the Request to Appoint for the successful candidate
    1. Using e-Recruitment to administer Change of Contracts such as extensions and change of hours
    2. Training and advising staff on the use of e-Recruitment (for example the approval process and online shortlisting) and highlighting supporting materials on the HR web pages
    3. Ensuring that eligibility to work checks are carried out at the interview stage
    4. Ensuring that the recruiting manager implements a suitable induction plan

Sources of support

There are a number sources of support available to you. These include:

Human Resources

Support provided by Human Resources includes:

  • Your Faculty HR team who are there to provide advice and guidance on any aspect of recruitment in person, via phone or via email
  • The Recruitment and selection web pages contain a range of information, guidance and tools to support the recruitment process. You should ensure you are familiar with the content of these pages as they contain information that will be useful to you and recruiting managers
  • A range of online e-Recruitment training guides
  • e-Recruitment training is available for new Recruiters; this can be arranged by completing the e-Recruitment Role Request Form. Bespoke training sessions on any area of recruitment can also be arranged. If there is an area of recruitment where you feel that training would be of use to you, other recruiters or recruiting managers in your department you should contact your Faculty HR team to discuss

Recruitment and Selection Network

  • The Talent attraction and Recruiters Network is a Google Community for University recruiters. Includes updates and announcements, best practice, a monthly newsletter and the opportunity to connect with recruiters across the University.
  • The email distribution list provides timely updates and announcement regarding recruitment processes, legislation etc. Sign up to the mailing list here.

Chair of Interview Panel

The role

As lead representative of the University of Sheffield on the interview panel the role of the Chair is to ensure that:

  • fair and equitable practice is positively promoted throughout all selection action and sound decisions are made in the selection of candidates
  • selection action does not discriminate on grounds of gender, trans-gender status, race, disability, age, religion or belief, sexual orientation
  • selection action is conducted with integrity and any inappropriate behaviour is challenged
  • all selection action is undertaken in accordance with University policy.

They must also undertake all essential action as specified within the Chairs of Interview Panels’ Checklist for Action for each stage in the selection process.

The Chair has final decision-making authority where the selection panel is divided.


Responsibilities of the Chair of the Interview panel include:

  • ensuring all selection action is undertaken in accordance with relevant University policy and procedures
  • ensuring sound decisions are made in the selection of candidates
  • having final decision-making authority where the selection panel is divided
  • attending mandatory Recruitment & Selection training for Chairs of Interview Panels and subsequent updates
  • undertaking essential action as specified within the Chairs of Interview Panels’ Checklist for Action for each stage in the selection process.

Mandatory Recruitment & Selection training for Chairs of Interview Panels

Staff with responsibilities for chairing selection/interview panels must have completed the Mandatory Recruitment & Selection Training for Chairs of Interview Panels. Courses are delivered online in MOLE. To access the training, you need to sign into MUSE, and open MOLE. Once you have done this, in another window or tab of your browser, open the following link, and you should be able to enrol yourself.

Further information

Within e-Recruitment, all your recruitment and selection activity will be co-ordinated by your departmental Recruiter. They will ensure all vital details are recorded on the system, including interview/selection panel membership, decisions/outcomes etc. Recruiters will be able to advise you further on good practice interview/selection action in general, and specifically on who would be the most relevant trained colleague to invite to Chair the Interview/Selection Panel from within your department or Faculty, as appropriate.

(The full membership of the Interview/Selection Panel must meet the requirements detailed within the Indicative Membership of Selection Panels guidance)