Recruitment is one of the most important tasks the University undertakes. Recruiting high-quality staff is essential to ensuring we remain a highly competitive and diverse university.
Recruitment & Selection Co-ordinator
As a Recruiter you act as a focal point for recruitment within your department. This includes providing high-quality advice and guidance to recruiting managers and sharing with them your knowledge and expertise in this strategically important area. You also provide a key link between your department and Human Resources, maintaining awareness and understanding of recruitment related issues (for example changes to process, and legislation) and providing feedback on the effectiveness and efficiency of recruitment practices.
Please note: An induction session should be arranged with a member of HR for all new Recruitment and Selection Co-ordinators.
The key duties of Recruitment and Selection Co-ordinators are:
Understanding and accurately following the University’s agreed recruitment processes, ensuring efficiency and effectiveness are maintained throughout.
Keeping up-to-date with changes to University recruitment practices and legislation (through engagement with the Recruitment and Selection Network) and disseminating information as required to recruiting managers.
Providing practical support and guidance to managers throughout the recruitment process. This includes explaining the recruitment process steps, providing up-to-date templates (for example, the About the Job and advert), and highlighting other sources of useful information (for example guidance on writing About the Jobs and the University Grade Profiles).
Managing vacancies on the e-Recruitment system. For example by:
Raising requisitions for approval
Adding requisitions to the HR tracking spreadsheet
Communicating with applicants (for example inviting them to interview or notifying them their application has been unsuccessful
Requesting the e-Recruitment role on behalf of panel members to ensure access to the relevant vacancies
Highlighting candidates that have applied under the Two Ticks scheme
Administering pre-employment health checks
Administering the redeployment process
Providing electronic copies of the bulk download of applications and attachments
Providing the shortlisting report which summarises the panels’ rankings and comments
Completing the Request to Appoint for the successful candidate
Using e-Recruitment to administer Change of Contracts such as extensions and change of hours
Training and advising staff on the use of e-Recruitment (for example the approval process and online shortlisting) and highlighting supporting materials on the HR web pages
Ensuring that eligibility to work checks are carried out at the interview stage
Ensuring that the recruiting manager implements a suitable induction plan
Sources of support
There are a number sources of support available to you. These include:
Support provided by Human Resources includes:
Your Faculty HR team who are there to provide advice and guidance on any aspect of recruitment in person, via phone or via email
The Recruitment and selection web pages contain a range of information, guidance and tools to support the recruitment process. You should ensure you are familiar with the content of these pages as they contain information that will be useful to you and recruiting managers
e-Recruitment training is available for new Recruiters; this can be arranged by completing the e-Recruitment Role Request Form. Bespoke training sessions on any area of recruitment can also be arranged. If there is an area of recruitment where you feel that training would be of use to you, other recruiters or recruiting managers in your department you should contact your Faculty HR team to discuss
Recruitment and Selection Network
The Talent attraction and Recruiters Network is a Google Community for University recruiters. Includes updates and announcements, best practice, a monthly newsletter and the opportunity to connect with recruiters across the University.
The email distribution list provides timely updates and announcement regarding recruitment processes, legislation etc. Sign up to the mailing list here.
Chair of Interview Panel
As lead representative of the University of Sheffield on the interview panel the role of the Chair is to ensure that:
fair and equitable practice is positively promoted throughout all selection action and sound decisions are made in the selection of candidates
selection action does not discriminate on grounds of gender, trans-gender status, race, disability, age, religion or belief, sexual orientation
selection action is conducted with integrity and any inappropriate behaviour is challenged
all selection action is undertaken in accordance with University policy.
Mandatory Recruitment & Selection training for Chairs of Interview Panels
Staff with responsibilities for chairing selection/interview panels must have completed the Mandatory Recruitment & Selection Training for Chairs of Interview Panels. Courses are delivered online in MOLE. To access the training, you need to sign into MUSE, and open MOLE. Once you have done this, in another window or tab of your browser, open the following link, and you should be able to enrol yourself.
Within e-Recruitment, all your recruitment and selection activity will be co-ordinated by your departmental Recruiter. They will ensure all vital details are recorded on the system, including interview/selection panel membership, decisions/outcomes etc. Recruiters will be able to advise you further on good practice interview/selection action in general, and specifically on who would be the most relevant trained colleague to invite to Chair the Interview/Selection Panel from within your department or Faculty, as appropriate.