- Staff who drive as a substantial part of their role and Permit 19 drivers (as identified by their line manager and departmental safety officer) are required to attend a face to face driver medical every 3 years through the health surveillance programme.
- If a member of staff wishes to hire a vehicle for a one off occasion, they are required to sign a health declaration in each year that they make one of these requests. A full driver medical is not required in these instances. These drivers should make themselves aware of the guidance at http://www.sheffield.ac.uk/transportservices/drivertraining
- Staff may request access to a minibus as a one off in ad hoc situations. Drivers will need to obtain a permit 19 license and a health check to test their fitness to drive on that occasion is required. If the licence and health check is compliant they are allowed to drive a minibus under permit 19 on that occasion. The medical assessment is then undertaken every 5 years under the age of 45 & every 2 years thereafter. The onus is on the Department to monitor & ensure this compliance.
- The University does not hire out many mini buses as this is subcontracted to Sheffield City Council who usually provide buses with drivers.
For new members of staff who drive as a substantial part of their role and Permit 19 drivers, the departmental recruiter needs to highlight within the Health Assessment Questionnaire ensuring under 'applicant activities' that vocational driving is selected as being part of the role.
Once 'vocational driving' has been selected specific health and driving questions are asked to the individual relating to driving. The individuals completed questionnaire is then assessed by a Clinician. The certificate of 'fitness' which is issued highlights their fitness for the role which includes driving.
Once the 'fitness' certificate is issued the member of staff would need to be added to the Health Surveillance programme to ensure they are included on the next Health Surveillance due to take place. Health surveillance checks should then take place every 3 years or upon any significant change to their health that may affect their ability to drive. The onus is on the Department to monitor & ensure this compliance.