Resubmission and re-examination (Postgraduate students)

If a student has failed to attain the overall pass mark for a module then, as described in paragraph 3 in the section `Award of Degree´ above, "A candidate…may…be permitted by the Board on the recommendation of the Examiners to enter for a subsequent examination or submit a revised dissertation on one occasion only".

If a student has been awarded an overall module mark of between 0 and 39 for a module then

i). the Departmental Examinations Board will require the student to re-submit the failed work; or
ii). the Departmental Examinations Board, in consultation with the External Examiner, will require the student to undertake some other form of re-examination.

If for any module or modules the overall module mark or marks are fails of between 0 and 39, then there is NO possibility of the student being considered for a Pass overall on the programme of study and they will Fail the programme. If such a fail mark or marks have been awarded for the first attempt at the module or modules, then the student must resubmit work or be re-examined if they wish to attempt to redeem the failed module or modules. In order for the student to be considered for a Pass overall on the programme of study, the resubmission or re-examination must result in an overall module mark of 40 or above being awarded for the module or modules.

If a student has been awarded an overall module mark of between 40 and 49 for a module then

i). the Departmental Examinations Board may require the student to re-submit the failed work; or
ii). the Departmental Examinations Board, in consultation with the External Examiner, may require the student to undertake some other form of re-examination.

If for any module or modules the overall module mark or marks are fails of between 40 and 49, then as long as no more than thirty credits (Masters) or twenty credits (PGDiploma) worth of modules have been failed with such fail marks and taking into account the regulations for the degree, then the Examiners may in their discretion still consider the student for a Pass overall on the programme of study.

Decisions regarding the exercise of discretion in recommending the award of a degree are made by the Examiners at the External Examination Boards, which are held after the end of the academic session (usually in late October/early November). Whilst it is up to a student who has failed any modules to review their situation and decide which, if any, failed modules they will register to resubmit/be re-examined in, the Department advises students to register and resubmit/be re-examined in all modules that they have failed.

Procedures relating to Re-submission and Re-examination

1. After the Semester 2 Internal Examination Board (usually in mid-July) the Examinations and Records Secretary will send to any student who has failed one or more modules, a letter confirming this, together with instructions about how to apply online on the University Examinations Office website to officially register to resit modules.

2. The letter will include a deadline, some time in mid August, by which students must register online at the University Examinations Office website to resit modules(students should note that re-examination fees are payable in all cases of re-submission or re-examination). This deadline is set after the end of semester two so that students should know the results of all their taught modules and thus know how many credits in total they have been awarded up to that point.

3. The deadline for submission of all re-submitted or re-examined work (not including the dissertation or the assessed coursework for INF6340) will be in mid-September, and again the exact date will be given in the letter.

Students are advised to contact their tutor for the failed module well in advance of this deadline to discuss the form of re-submission or re-examination. It is expected that students will normally complete the work for re-submission or re-examination after 1st September 2008 and before the deadline stated here, but students wishing to re-submit work earlier in the academic year may do so. Procedures for handing in resubmitted work are those given in the "Resubmission and Re-Examination" section above. Whether work is re-submitted earlier in the year or by the deadline stated here, the Postgraduate Re-Assessment Form must be completed and a re-examination fee paid.

4. Where a fail mark is awarded for the assessed coursework required for the Research Methods and Dissertation Preparation modules (INF6340), any re-submitted or re-examined work must be submitted prior to the submission of the dissertation. Therefore the deadline for re-submission of all assessed work for INF6340 will normally be during August. Students should contact their dissertation supervisor at the earliest opportunity to discuss the deadline date.

5. Where the dissertation is awarded a fail mark, the student will be asked to re-submit the dissertation by the start of September. In such cases, an exact date and instructions about online application to officially to register to resit the dissertation module will be forwarded to the student after the Departmental External Examination Board has taken place, in late November.

6. Where re-submission or re-examination takes place, the overall module mark awarded cannot result in a mark any higher than 50, i.e. a bare pass.

7. Students taking COM modules should also note the following Department of Computer Science policy on MSc resits: "A candidate who fails an Examination for a module may be allowed to resit that Examination on the next occasion that the module is taught (this is usually one year later). Candidates may resit the Examination for a module only once, and a resit fee will be charged by the University. Overseas candidates who are unable to attend resit Examinations in Sheffield may take the Examination at their nearest British Council office. The candidate is responsible for making the necessary arrangements with the British Council Office and University Examinations Office, and is liable for the costs incurred".

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