All of the information you need to know for the Encore system can be found on this page. Policy information, opt-out information, recording request information
and Encore Reports are all on this page.
As a department administrator you will need to know about the Encore system, where to point staff and students for support and guides when using the system
as well as what the current known issues are and what to suggest to your staff members as a resolution. On these pages you will be able to find all of the essential information you need to know about copyright guidelines, the lecture capture policy, how the room works and what your staff members need to do in the room as well as how to support your students when using Encore.
Encore Meet-ups: The Encore Meet-ups were created to allow departmental technicians and administrators to get together and share good practice, gain knowledge about the Encore system and learn new ways of using the technology for teaching and learning.
Please sign up to the Google Group for the Encore Meet-ups to not miss out on any meetings or important updates.
|Information for Departments||
|How to Support Encore||The university is introducing an institutional wide campaign, that will run each year, to support students in their use of lecture capture. It is being introduced to ensure the university helps students understand that lecture captures are a supplement, there to help them get to grips with what has been covered in live sessions. In a focus group meeting, students clearly indicated that they did not know how to use captures effectively, and would welcome such support.
The campaign is based around a lecture capture guide, written as part of a collaborative piece of work across by staff from a number of institutions, including Sheffield (1). This guide forms the framework for a number of activities within the campaign.
These activities span academic departments and professional services, ensuring a joined up approach to supporting students.
As part of the campaign, we are asking that departments implement a number of basic action points. Information on what is needed can be found here:
1. Nordmann, E., Kuepper-Tezel, C.E., Robson, L., Phillipson, S., Lipan, G. and Mcgeorge, P. (2018). Lecture capture: Practical recommendations for students and lecturers. Pre-publication.
|Policy & Copyright Information||
Lecture Capture Policy
The University of Sheffield has an up-to-date Lecture Capture policy to go alongside the implementation of the system across the campus. The policy was created by the implementation group here at the university and below you will find the link to he document.
Here you can read the lecture capture policy for the University of Sheffield. If you need any further help and support in relation to the policy guidelines please do get in contact with the Encore team at firstname.lastname@example.org and we will be happy to help.
Introducing Encore across the university came with some requirements we had to meet prior to rolling out the service and one of those requirements was clear and concise guidelines for copyright guidelines and what should be considered prior to recording your teaching sessions with the Encore service.
Copyright is at the forefront of all planning and implementation when it comes to the lecture capture service being rolled out and below you will find the guidelines for copyright from the university.
If you have any further questions or require any further explanation please do contact email@example.com and the team will be happy to help.
Lecture capture has been introduced across the university campus, however, as a team we are aware that not all taught sessions are suitable to be recorded via the Encore system and so we have created an example opt-out form.
If you would like to use this form in your department please follow the instructions below, or alternatively contact the lecture capture team via the CICS Helpdesk and one the team will be in touch to help you set a form up.
Creating your opt-out form
1) Create a new form From a Template as shown below
2) Choose the Template lecture Capture Opt Out Form and tailor this for your department.
Encore Report for 2017/18 Academic Year
The Encore service has just completed its first academic year as a fully opt-out service which means tutors have to now opt-out of being recorded for their teaching events if needed. We have created a report to show the success of the past academic year, highlight the current reasons for tutors opting out of recordings, show how we will work to develop the service, and what the students think to the service and how they use it.
These are all important parts of reporting on the service and you can find all of the information you need to know in the below link to the document.
If you have any further queries or need any further clarification please contact the Encore Team at firstname.lastname@example.org
Encore Report for the 2018/19 Academic Year
As we come to the end of our second year of a fully opt-out service it is time to reflect on the past academic year with Encore lecture capture for staff and students. The below report shows you a variety of information around the use of the Encore lecture capture service, how many recordings have taken place per department, the average time users view the recordings for, as well as showing you the use of the active learning platform per department.
Please do take the time to look into your departmental specific data and contact the Encore team on email@example.com if you require any further explanation about any of the data.
Encore Enabled Rooms
Here is a full list of all Encore enabled rooms found across the University of Sheffield Campus. This list is kept up-to-date as we add more rooms, so ensure you check this list for all current Encore enabled rooms.
Enabled Rooms List
If there are any rooms that are not currently Encore enabled that you believe should be please get in contact with the Encore team via the CICS Helpdesk.