Confirmation Review

What is the Confirmation Review

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Doctoral researchers  are required to undergo a Confirmation Review in order to confirm their registration as a doctoral student. The first year of the degree is considered a probationary year, pending successful completion of the Confirmation Review.

The Confirmation Review is intended to confirm whether or not the student and his/her research project have the potential for successful research at doctoral level. The Confirmation Review is also intended to ensure that the student has made satisfactory progress on the DDP, in line with the student’s needs identified via the Training Needs Analysis.

For more information about the Confirmation Review please read the Code of Practice

When you need to submit

You will be informed of when you need to submit your work for the Confirmation Review assessment. It will be approximately 10 months after your have registered. 

What you need to submit

1. Confirmation Review (Mini Thesis)

Word limit

Please aim to write 15,000 – 25,000 words not including your references.

Format
Theses should normally be ISO-A4 in size and should not normally exceed 12" x 10". Alternative formats may be permitted where there is good academic reason (for example where the thesis includes a design portfolio) and with the prior approval of the supervisor and Faculty.
Pages should be numbered consecutively throughout the thesis, including appendices. Students are advised to discuss with their supervisor whether or not photographs and/or diagrams which are not embodied in the text should be paginated.
Margins at the binding edge should be not less than 40mm and other margins not less than 20mm. Single spacing throughout the body of the text is acceptable and is essential for indented quotations and footnotes, but consideration must be given to legibility. Double or 1.5 spacing may be more easily readable for 11pt or 12pt text and is more commonly used.
Please submit a copy of your confirmation review in word format, pdf’s will not be accepted.

Turnitin
Log into MOLE. Under Organisations select MED Medical School Confirmation Review Submission. On the left hand side there are two sections DRAFT and FINAL. We have arranged for all students to have permission to upload and scan their confirmation review for plagiarism ONCE before you formally submit your documents. It is not essential for you to do this, but you may find it helpful for you and your supervisor, if you so wish, to look at the report that the system generates. You may also choose to amend your confirmation review before final submission. Please note that the draft submission will not create a record in the repository, and is for your information only. The report you formally submit will be submitted to the online repository for future reference. Please ensure that you submit to the correct Turnitin folder as submissions cannot be removed. Please see web pages for further information. 

2. Completed Confirmation Review Title Page (Download)

Complete and have this signed by your supervisor. Save as a PDF. This must be submitted with your confirmation review.

3. Evidence of your DDP

Complete Evidencing the DDP document. This is done on PebblePad. Find out how here

4. Thesis Plan

Only complete if you are an MD student ONLY. This is done on PebblePad. Find out how here 

How to submit

You need to submit everything as an attachment and email to medicine-pgr@sheffield.ac.uk
Your confirmation review will only be sent out to the examiners once all documents have been submitted.

What happens after you submit?

How to arrange your viva

1. Take a look at your examiners availability in Google calendar and find a time that suites you all. You will need 1 hour and a half time slot.
2. Contact your examiners, and if they have one their secretary, to confirm their availability and set the date and time and also the venue
3. Using Google calendar invite your examiners to your viva and also invite medicine-pgr@sheffield.ac.uk. The title of your viva is 'CR -your name'. Remember to add the room. Even if your examiners do not use Google calendar please make sure you invite medicine-pgr via google calendar so we can effectively keep track of your progress.

Preparation for your viva

Remember this is an opportunity to discuss your work with two people who are interested in your research and who can provide constructive feedback on your project.
Support
If you missed the bite-sized session on confirmation review then please take a look at the screencast.
The examiner’s departmental secretaries should be able to offer you support with the practical arrangements for your viva. If you have any other questions or concerns contact the PGR Team on medicine-pgr@sheffield.ac.uk

After the viva

Your examiners may inform you of the outcome of your viva, however this will need to be ratified by the Medical School Graduate Research Committee and so you will be informed about the result as soon as possible and you will normally receive feedback from your examiners within 1 week.
Please arrange a supervision meeting to discuss the outcome of the confirmation review as soon as possible so you can take forward any recommendations from the examiners.

Alternative confirmation review procedure

There is more than one way to confirm registration as a doctoral candidate. The usual procedure is described above. However, if your research has already been published in part, it may be possible to confirm registration via the second less usual way which is through the presentation of a portfolio of your publications and submitted papers. The portfolio should also include a brief introduction to your work which leads to your hypotheses, a plan for how you would present your thesis and a detailed plan of the future research which would be required to complete the thesis. If you are contemplating confirming registration via this alternative route, please discuss this with your departmental PGR lead in advance of submitting your work for consideration.

Regardless of the route you opt for, you need to provide evidence of your engagement with the Doctoral Development Programme by completing the Evidencing the DDP workbook (see above) and to participate in a transfer interview with two examiners who would assess your work, and your performance before making their recommendation.