Information for Module Leaders, Lecturers and Markers
This section contains basic information relevant to teaching and assessing individual modules. If problems arise that are not covered here, please contact the course coordinators.
Penalties for student non-attendance at scheduled classes
Attendance sheets will be provided. They should be circulated in class and signed by each student. The sheets should be returned to the Administrator.
In case of frequent non-attendance of classes, the module leader should contact the Course Administrator. Every effort should be made to contact the student and identify reasons for non-attendance. Penalties for non-attendance of scheduled classes should only be used for extreme cases.
Part-time employment guidelines
University policy states that full-time students should not undertake paid employment in excess of 16hrs per week alongside their term-time studies.
Penalties for late submission of assessed work
All marked assignments submitted after the deadlines will incur late submission penalties, except in case where Special Dispensations have been granted.
Late submissions of assignments due for marking will be accepted for up to five working days after the deadline, but will be penalised as required by University regulations, by multiplying the mark obtained by 1 – (0.05 x n), where n is the number of working days late rounded up. For example, if a work due on Monday at 9.30 a.m. is submitted at 10.00 am (30 minutes late), it is recorded as being 1 working day late (n=1). If the work is given a mark of 58% before penalties, the final mark after applying the penalty will be 58 x (1 – (0.05 x 1)) = 55%. If the same work were submitted on the Wednesday at 10.30 a.m. (49 hours late), it would be recorded as being three working days late (n=3) and the final mark after applying penalty would be 58 x (1 – (0.05 x 3)) = 49%. Work that has not been submitted five working days after the deadline will receive a mark of zero.
Please note that although the Research Literature Review drafts are not marked, students will be penalised by a deduction of between 2 and 10 marks from the final mark if the drafts are submitted after the deadline or if they have not met with their supervisor to get feedback on the draft.
All assessed work will be marked by two members of staff. They will produce a single mark either by agreement (moderated marking) or by averaging their marks (double marking). The module leader will then produce the final mark by applying appropriate penalties to any piece of work that was submitted late or produced by unfair means.
The research project dissertation will be double-marked as explained in the previous paragraph, but in some cases (e.g. if the two marks differ by more than 6%) an experienced third marker may be asked to moderate the first two marks. Whenever this happens, the final moderated mark will be subject to approval of the external examiner. Students may be examined in a viva voce (oral) examination, carried out by one of the markers and the external examiner.
Special Dispensations (postponement of examination or coursework submission)
If an illness or other special circumstances prevents a student from attending classes or working for an assessment, they must inform the Course Administrator or the relevant Module Leader as soon as possible to explain the problem and request a Special Dispensation.
A Special Dispensation can take the form of 1) a postponement of the assessment or 2) a recommendation to the markers that special circumstances be taken in account when marking.
Postponement of a deadline or examination will only be granted unconditionally when the reason is medical and the Special Circumstances form bears the signature of a University Health Service Doctor. In any other circumstance, the decision to grant Special Circumstances is at the discretion of the Module Leader.
Module leaders cannot grant any extension of deadline exceeding ten working days. Within that limit, they can grant extensions for the entire period requested, a fraction thereof or no extension at all, based on the explanations and documentary evidence provided by the student.
Any request that exceeds the ten working days limit will be passed on to the Director or the Pro-Vice Chancellor of the Faculty, who are qualified to grant longer deadline extensions.
Request procedure: Requests for Special Dispensations must be made in writing to the Module Leader or the Course Administrator. Personal Tutors or supervisors are not habilitated to grant Special Dispensations.
The request must include a completed Special Circumstances form.
Requests for Special Dispensations should be made as soon as possible. Requests made at very short notice are unlikely to be granted unless the reason for the request only became apparent in that period. Requests made after the deadline or examination can only be granted if a student was unable to communicate with the Module Leader before the deadline (for example if they were in hospital).
Documentary evidence: The request should include any supporting documentary evidence that can support it or that has been requested by the module leader. This can be for example a doctor´s note in case of illness, a repair invoice or insurer´s note in case of loss or theft of personal computer etc.
Conditional Special Dispensations: If the documentary evidence is not yet available at the time of the request, students should explain what evidence they will have. A Special Dispensation may then be granted conditionally, subject to the student providing at a later date the evidence that is not yet available.
Please note that any late documentary evidence must be submitted to the Course Administrator no later than the Monday prior to the Exam Board in September. Failure to submit the evidence by this deadline will invalidate the Conditional Special Dispensation and the relevant marks will be penalised for late submission retroactively.
Resubmission of failed assessments (re-examinations)
Students will be allowed one opportunity to re-take any assessment that is given a mark below 50% at first submission. In order to be re-assessed for a failed module, a student will need to register with the University for a re-examination and will incur the payment of a re-examination fee. The circumstances of the re-examination, such as the assessment format, objectives, starting date and deadline for submission, will be determined by the module leader.
By University regulations, work submitted for a re-examination can only be awarded a maximum mark of 50%, equivalent to a bare pass, even if its quality exceeds the minimum requirement for a pass. Any student who achieves this 50% pass mark at a re-examination will be awarded the full credits for the re-assessed module; however, a student who obtains a mark lower than 50% at a re-examination will not be allowed any further-re-assessment for the same module. Please also note that students may be required to remain in attendance after the official end of the course in order to be re-assessed for failed modules.
Evaluation by students
In agreement with University regulations, students must be presented with the opportunity to provide anonymous feedback on the whole course and on each individual module or component. Areas on which feedback must be sought include the syllabus and delivery, but also assessment, marking, pastoral care and support. The student´s feedback will be collected anonymously by the Course Administrator. The results will be communicated to the relevant Module leader or course manager. Module leaders or course managers must then provide comment on the results of the evaluation, or answers to the points raised by the students. Both the students´ feedback and the module leader´ comments on their feedback will be communicated to the students. In addition, the feedback will be discussed by the course committee to inform decisions on course management and strategy.
Early in the course, students will appoint two class representatives who will provide a formal channel for staff/student communications.
The class representatives will consult the class to identify issues of concern to the students and will communicate with the Course Tutor any matter they wish to bring to the attention of staff. The Course Tutor will provide support and advice to the representatives to help them consult their peers (for example by making meeting rooms available).
During the academic year, the class representatives are expected to attend three meetings of the Course Committee (November/March/June) and two meetings of the Staff-Student Committee. The representatives will also be asked to meet the external examiner at the end of the academic year.