Disclosure and Barring Service (DBS) check

All applicants for entry to Medicine are required to undergo a Disclosure and Barring Service (DBS) check. Admission to the course offered by the University of Sheffield Medical School is subject to the Rehabilitation of Offenders Act (1974) Section 4(2) (Exemption) Order 1975 and the Department of Health Circular HC (88)9 guidelines regarding child protection and police checks. Before being admitted on to this course, you will need to apply for 'an enhanced disclosure document' from the DBS.

Amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2013 mean that the University no longer requires applicants to declare all convictions or cautions because some are now classed as 'protected'.  To clarify further:

A caution will be 'protected' and should not be disclosed if:

It was received when the applicant was under 18 and the caution is more than 2 years old.

OR

It was received when the applicant was over 18 and the caution is more than 6 years old

UNLESS

It is for a listed offence such as violent/sexual offences (see link)

A conviction will be 'protected' and should not be disclosed if:

It was received when the applicant was under 18 and the conviction is more than 5 years and 6 months old

Or

It was received when the applicant was over 18 and the conviction is more than 11 years old

UNLESS

  • It is for a listed offence such as violent/sexual offences (see link)
  • A custodial sentence was imposed
  • The applicant has other convictions (in which case all convictions must be disclosed)

Please follow the link on the right to the DBS Website which provides a full list of offences that will never be filtered from a criminal record (i.e. not protected regardless of time).  Listed offences must always be declared as they include serious violent and sexual offences and other specified offences of relevance for posts concerned with safeguarding children and vulnerable adults.  Cautions and convictions received outside of the UK that meet the same criteria as above also do not need to be declared.  Guidance is also available from the University by following the link on the right.

On the UCAS form, you must tell us about non-protected criminal convictions, including spent sentences, cautions (including verbal cautions), reprimands and bind over-orders.

Offers

If you are made an offer of a place and you choose to firmly accept this offer, we will write to you a few weeks prior to the start of your course with details of how to arrange this.

Overseas applicants

If you are living overseas and have never been a resident of the UK, any offer of a place will be subject to the equivalent of a DBS check, normally a satisfactory check from your local police station (sometimes referred to as a Certificate of Good Conduct).

If you have lived overseas for a period of 3 months or more since the age of 16 and are now resident in the UK you will be required to provide both a DBS check and an overseas equivalent.

If you have any queries regarding the DBS check, please contact the Medical Admissions Office on 0114 222 5534/5533/5531.