Attendance and Engagement: Guidelines for Students

Regular attendance at lectures and seminars is compulsory throughout the academic year. Records of attendance are taken at all classes. Students can be recorded as present, as authorised absent or as unauthorised absent.

If you have either a short term absence from classes (eg due to illness, personal problems etc) or an ongoing problem you should complete a Self-Certification Form or an Extenuating Circumstances Form.
You can collect the forms from the Departmental Office, SSiD or you can download them here - http://www.sheffield.ac.uk/ssid/forms/circs

The SSiD webpages also give advice and information on how to complete the form. Once completed the form should be returned to the philosophy departmental office. Your absence will then be recorded as authorised, and will not be taken as evidence of non-engagement with your studies.

Please note that records of attendance are kept by the department, that a summary of this information is recorded on student files at the end of each semester, that this information is used when writing references and that potential employers standardly ask about patterns of attendance when requesting references.

A student will automatically be counted as engaged with their studies on a module so long as
(i) they attend at least ⅔ of the classes (lectures, seminars) for a module
and
(ii) they hand in assessed coursework as required in time for deadlines (taking into account any extensions granted)
and
(iii) they attend any examination associated with the module, unless their absence has been authorised.

A student will automatically be counted as not engaged with their studies on a module if
(i) they miss more than ⅓ of the classes (lectures, seminars) for a module without authorisation or explanation
or
(ii) they fail to hand in a compulsory piece of coursework without authorisation or reasonable explanation
or
(iii) they fail to attend an examination without authorisation or reasonable explanation

The cases of students who are not automatically counted as engaged or as not engaged with their studies on a module will be considered via a departmental review process by the Departmental SAM Team. This will take place towards the end of the autumn and spring semesters, and will determine whether the student is recorded as Engaged or Not-Engaged at each of the biannual Attendance Check Points run by the University’s central administration (mid-February-mid-March for autumn semester; mid-June-mid-July for Spring semester).
Consideration will be given during that process to issues such as the following
• Are there a number of consecutive unauthorised absences?
• Is there a continuous period of unauthorised absence?
• Are there a number of sporadic unauthorised absences? If so, how many are there, and what is their frequency/timing?
• Is any non-attendance coupled with late submission/non-submission of coursework?
• Have any formal examinations been missed?
• Is lack of attendance/engagement impacting on learning/academic progress?

Any student who is counted as not-engaged with just one of their philosophy modules will normally be recorded as not-engaged overall at the appropriate University Attendance Check Point.

Any student who is counted as not-engaged with just one of their philosophy modules will normally be recorded as not-engaged overall at the appropriate University Attendance Check Point.

Attendance at tutorials for Level 1 students

Tutors will keep a register of attendance at tutorials. If, for any reason, you are absent from a meeting of a tutorial group, you should explain the absence to your tutor or the Director of 1st Year Studies as soon as possible, either by sending a note or an email message. Cases of unexplained non-attendance will be reported to the Director of 1st Year Studies.

Repeated failure to attend may result in disciplinary action being taken.

In particular, if a Level 1 student misses two tutorials without supplying any excuse or explanation, they will be reported to the Departmental Office. The Office will then issue an official warning notice, or "Yellow Card". If the student fails to respond after issue of a Yellow Card or is absent from any other tutorial meeting, then the department issues a "Red Card". A red-carded student who fails to provide an explanation for persistent non-attendance will be reported to the Faculty for unsatisfactory academic progress.

Please try to arrive on time for the start of each lecture/tutorial. Late arrival is both discourteous and disruptive of the learning of other students, and in most cases can easily be avoided.