Welfare Support & Extenuating Circumstances Information
This information is for undergraduate students and explains some of the welfare support that is available, along with the Department’s Extenuating Circumstances process.
The Department’s guidance for submitting Extenuating Circumstances can be found here: https://tinyurl.com/y6qfwna5
Please read this document carefully before submitting an EC request, particularly if your request is relating to term-time assessment e.g. homework, class tests as the process has changed for 2019/20. You now need to complete a Google Form, available here: https://tinyurl.com/y2g4a2e5, in order to request an extension, for no penalty to be applied to a late submission, or for an exemption.
Deadlines for submitting Extenuating Circumstances requests during formal exam periods
During the 3 formal examination periods (Semester 1, Semester 2 and August) we expect you to complete and submit a formal Extenuating Circumstances Form by a given deadline. Further information can be found in the guidance document listed above but the deadlines for submitting forms are also listed below.
*You should ensure you do not book any holidays during any of the exam periods, including the August resit period*
Exam Period: Monday 20th January - Saturday 8th February 2020
EC Deadline: Friday 24th January 2020 at 4pm
*For any circumstances/events that occur after this date and that affect exams in the remaining weeks of the exam period, requests should be submitted by Monday 10th February at 4pm.
Exam Period: Monday 25th May - Saturday 13th June 2020
EC Deadline: Friday 29th May 2020 at 4pm
*For any circumstances/events that occur after this date and that affect exams in the remaining weeks of the exam period, requests should be submitted by Wednesday 17th June at 4pm.
Exam Period: Monday 10th - Saturday 29th August 2020
EC Deadline: Friday 14th August 2020 at 4pm
*For any circumstances/events that occur after this date and that affect exams in the remaining weeks of the exam period, requests should be submitted by Monday 31st August at 4pm.
**If you submit an ECF after the deadline given you must also submit a statement explaining why it was not possible to meet the deadline. In deciding whether or not to accept a late submitted ECF the Department will also take into account this supporting statement.
***ECFs submitted after formal exam results have been released will not be accepted and students should look to submit an Academic Appeal, further information can be found here: https://www.sheffield.ac.uk/sss/sas/appeals-complaints-conduct.
Welfare and Wellbeing Support
Your Personal Tutor can offer pastoral support and advice but there are also three additional departmental contacts in relation to welfare, wellbeing and pastoral issues such as mental health issues, disabilities and long-term illnesses, financial issues, personal and family circumstances, support for LGBT+ students:
Professor David Mowbray - Senior Tutor
firstname.lastname@example.org / 0114 22 24561 / Office E19 (Hicks Building)
Dr Katherine Inskip - Student Support Tutor & Disability Liaison Officer (DLO)
email@example.com / 0114 22 24540 / Office E47 (Hicks Building)
Book an appointment here: https://tinyurl.com/yxpwq8bv
Key Support Services
Student Services Information Desk (SSiD)
Central Welfare and Guidance
Financial Support Team
Student Access to Mental Health Support (SAMHS)
Big White Wall
Disability and Dyslexia Support Service (DDSS)
301: Academic Skills Centre
Student Advice Centre