Research degrees: After you apply
What happens next?
After we receive your application, we will create an applicant record for you. When this is ready we will send you an email containing your applicant and choice numbers. You should normally receive this email within two working days. We will then send your application to the academic department for consideration.
You can check the progress of your application at any time simply by logging back into your form.
If we need to contact you we will do so by email, so please make sure that you check the email account you used for your application, and that this account is set to trust messages coming from @shef.ac.uk and @sheffield.ac.uk addresses. If you change your email address, please let us know by emailing us at firstname.lastname@example.org, including your full name and applicant number. You may wish to add the following addresses to your address book to avoid important messages being marked as spam:
Waiting for a decision
It normally takes academic departments around six weeks to make decisions on research applications. Sometimes decisions can be delayed if the academic department requires further information from you. If this is the case, they will contact you to request it. You can then either send the information to them directly, or upload it to your online application.
If you have not received a decision on your application after eight weeks, we recommend that you contact the academic department directly. You can find their contact details via our Research Areas webpage:
When a decision has been made
When a decision has been made, this will appear in your online application, and we will also send you an email to confirm this.
If we have offered you a study place, we will provide you with an official electronic offer letter detailing any conditions and the amount payable for the tuition fees. The offer letter will be attached to our email and also available for you to download from your online application.
If we have not offered you a study place and you would like feedback on this decision, you should contact the academic department directly in writing. You can find their contact details via our Research Areas webpage.
If we make you an offer, it will be either Conditional or Unconditional.
A Conditional offer means that there are requirements that you need to meet before you can start the course, for example a certain English language score, or a minimum grade in your current studies.
An Unconditional offer means that there are no further requirements that you need to meet.
Please be aware that you will need to show us the original paper copies of your qualifications documents when you come to register at the University.
If we have made you a Conditional offer, the conditions will be stated in your offer letter. When you have met these conditions you should upload to your online application documents that prove this. When you have met all the conditions of your offer, we will provide you with a new, Unconditional offer letter.
Except where indicated in the offer letter, there are no specific deadlines for meeting the conditions of your offer. However make sure you leave enough time after meeting the conditions to make arrangements to start your course, for example if you need to arrange accommodation or a visa.
If you have any problems attaching documents to your online application, please contact us:
An Unconditional offer has no conditions. You just need to let us know whether or not you wish to accept or decline our offer of a study place.
Replying to your offer
In most cases you can accept or decline the offer of a study place via your online application. If you are not able to do this, please let us know your decision by emailing us at email@example.com.
Except where indicated in the offer letter, there are no specific deadlines for accepting an offer. However we encourage applicants to make a decision within three months of receiving an offer. Also, the sooner you accept an offer the sooner you will be able to make other arrangements (eg accommodation, visa).
Please note that you can accept only one Unconditional offer of a place. If you have been made Unconditional offers for more than one course, you will need to choose which course to accept. You should then decline the other offers.
If you accept an Unconditional offer, bring a printout of your Unconditional offer letter with you when you come to Sheffield, as you will need to show this to us when you register.
Withdrawing your application
If you wish to withdraw from the application process you should email the Admissions Service at firstname.lastname@example.org. We will then update your application record.
If you have been made an offer of a study place, and for unforeseen circumstances you cannot attend at the start of your course, you may ask to defer your place to the next admission point.
To request a deferral you should contact the academic department. Their contact details can be found via our Research Areas webpage. Please also note that a change of start date is at the discretion of the Admissions Selector. It is not automatically given and you may be asked to apply again.
You can defer your application a maximum of two times. If you want to defer for a third time we will ask you to re-apply.
Further information sent by the University
When you have accepted your Conditional or Unconditional offer you will be able to apply for accommodation. We will send you an email from April onwards to tell you how to apply online for accommodation. You can view the full range of accommodation available for postgraduates on our webpages:
Please note that you can only apply for accommodation once you have accepted an offer. If you are unsure about your current status, please log back in to your application.
If you will need a visa to study in the UK, you can find more information about when and how we will arrange your CAS number on our CAS Application webpages:
This page also includes links to further information about the visa application process.
Induction and Registration – Welcome to Sheffield Pack
If you have accepted your Unconditional offer you will be sent a Welcome to Sheffield pack about six weeks before the start date of your course. It contains information about Registration and student life in Sheffield. Please make sure you read this and complete all the relevant online steps before you arrive.
If you have not received your Welcome to Sheffield pack by four weeks before your course starts then please email us at email@example.com.
Frequently asked questions
You can find answers to hundreds of frequently asked questions via our Ask Sheffield service.