Scholarship information for departments

This page contains information on scholarships for departments, PGR administrators and supervisors.

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Separate information is available for scholarship award holders

Prospective students enquiring about scholarships can be directed to the postgraduate recruitment web pages where they can find information on University and Research Council scholarships, and a range of external funding opportunities.

Information for prospective students

Current students are not eligible to apply for University or Faculty scholarships. Exceptionally, they may be offered Research Council funding.

Some external funders do offer support to existing students.

Scholarship schemes open for applications from supervisors

Information on open calls and schemes

UK Research Council funded students

Eligibility for Research Council funding

  • UKRI guidance on EU and International eligibility criteria is available here.
  • Students are normally expected to have qualifications/experience equal to the standard of a good honours degree at a first or upper second class level from a UK academic research organisation. For some PhD studentships, a Masters course or equivalent research experience will be expected.

Please direct enquiries about student eligibility for UK Research Council funding to the PGR Scholarships Team. If necessary, we will contact the Research Councils for further clarification of specific cases.

Je-S

  • All Research Council funded students must be entered on Je-S within one month of their registration.
  • The Je-S record must be updated to reflect changes in duration of study, eg following a leave of absence, or funding.

Accurately maintaining Je-S is important because:

  • We are required to do so in the Conditions of Research Council Training Grants.
  • Je-S records are reviewed by the respective Research Council when applying for new Training Grants.
  • Finance has to submit a Final Expenditure Statement at the end of every grant, using the data in Je-S. It is therefore vital that information is up-to-date to ensure the appropriate claim is submitted.
  • The information is used for Researchfish (see below).

The records for Research Council funded students fall under the responsibility of academic departments.

Studentship records attached to a Research Grant (as opposed to a Training Grant) are the responsibility of the grant holder.

Download a quick guide to Je-S (PDF, 320KB) 

ResearchFish

  • Research Council funded students must update ResearchFish, at least annually, with details of their publications and updates on their project.
  • Student funding will be stopped for non-compliance.
  • In 2017/2018 only students in their third year or later will be required to report.
  • Information is periodically exported from Je-S to Research Fish and project details can only be amended in Je-S.

You can find more information about ResearchFish on our Google Site.

Advertising PhD projects

The University has institutional accounts with FindAPhD.com and Jobs.ac.uk. All single project advertisements are prepaid with no direct charge to departments.

FindAPhD

All single scholarship opportunities should be advertised via FindAPhD. Adverts will automatically be added to the University's PhD Project Directory. Contact your departmental PGR administrator to advertise on FindAPhD.

Download information on how to advertise with FindAPhD (PDF, 92KB)

Download the quick start guide to FindAPhD for administrators (PDF, 6MB)

Jobs.ac.uk

To advertise on the PhD section of Jobs.ac.uk please download and complete the template and email to the PGR Scholarships Team

Twitter

We have a successful Twitter feed for advertising new projects. Please email the PGR Scholarships Team with details of the project to be advertised.

Award letters

  • Award letters and payments for University Prize, Faculty, White Rose, Wolfson, British Library, A*Star, Cross Cutting/ Interdisciplinary, EPSRC DTP, AHRC and ESRC Scholarships are arranged by Research Services.
  • Departments should send award letters for all other scholarships (we can provide a template letter if required) and arrange payment by completing an Internal Funding Form.
  • If a student holding any of the scholarships administered by Research Services requires a letter confirming their award, they should email the PGR Scholarships Team including their name, registration number and type of scholarship, and letting us know whether they require a hard copy. We will normally be able to produce the letter within a few days.

Payment 

Payment dates

Maintenance payments are made on the following dates:

  • 1st of October for October, November and December. 
  • 1st of January for January, February and March.
  • 1st of April for April, May and June.
  • 1st of July for July, August and September.

The above dates apply to those students who register or re-register for 1 October. Payment dates may differ for cross-sessional students. Further information on payments is available on the Finance webpages.

To receive payment students must have a full registration status on the payment date.

It may take up to 3 working days from the dates above for money to be available in the student’s bank account. If they have not received an expected payment, or the amount differs from, they should contact the Income Office including their registration number with your query.

Payment rates

The standard Research Councils (UKRI) stipend for 2021-22 is £15,609 and all University Scholarships paid at this standard rate will be paid at the same level.

Part-time scholarships are normally paid at 50% of this rate. Some scholarships may have different stipend levels. This will be detailed the scholarship award letter.

Additional financial support

Students who have expenses for fieldwork or attending a conference

  • should check the terms of their scholarship to see if they can claim this from their RTSG or apply for additional funding
  • may be able to claim from the Learned Societies Fund
  • non-funded Social Sciences students can apply to the Social Sciences Faculty Research Support Scheme
  • some external funding bodies offer support for fieldwork, conferences and other expenses
  • academic departments may have knowledge of or access to other funding sources

 


Useful information

UKRI studentship awards:

  • 2018/19: £14,777 stipend, £4,260 fees
  • 2017/18: £14,553 stipend, £4,195 fees
  • 2016/17: £14,296 stipend, £4,120 fees
  • 2015/16: £14,057 stipend, £4,052 fees

Departmental international fee information is available on the SSiD website.


Who to contact

If you require any assistance with any aspect of scholarship administration, please contact pgr-scholarships@sheffield.ac.uk.

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