Guidance for research students submitting material as part of their eThesis which has previously been submitted or published by them either with sole or joint authorship

The Use of Unfair Means in the Assessment Process

Double submission (or self plagiarism) is resubmitting previously submitted work on one or more occasions (without proper acknowledgement). This may take the form of copying either the whole piece of work or part of it. Normally credit will already have been given for this work.

Previous assignments and submissions should be referenced appropriately unless it is accepted practice within your department that the resubmission is an academic requirement. For example, some departments require a Literature Review to be submitted as part of the transfer report from MPhil to PhD registration. The Literature Review is then submitted in an identical or very similar format as part of your eThesis.

The plagiarism detection software Turnitin will identify any previous submission of text by you in the originality report. If the resubmission is accepted practice within your department, this match can be excluded from the results.

Copyright

Students should be aware that the University does not permit the submission of theses comprised solely of published papers.  Students may, however, include in their thesis some of their own work that has already been published, in part or in whole, but should take into consideration the copyright implications described below.

Publishing a paper in a journal or conference proceedings or chapter in a book may mean that you have signed a copyright transfer agreement, by which you transfer the copyright to the publisher. Some publishers allow you to retain certain rights, which might include reprinting the whole paper or part of the paper in a thesis. Make sure that you confirm this with the publisher at the time of publication or you will need to write for permission retrospectively before submitting the eThesis. You will need to document in your eThesis that you have permission from the publisher or have retained the right to publish the material. 

If the paper you wish to include has multiple authors, you will also need to obtain the permission of your co-authors before you can incorporate it in your eThesis.

Turnitin will identify any previous publication of the text in a journal or conference paper in the originality report. If the resubmission is accepted practice within your department and you have retained the right to publish the article and obtained permission from the publisher and any co-authors, this match can be excluded from the results.

If any of the above conditions cannot be met i.e. the publishers or a co-author does not give the necessary permission and/or resubmission of material is not accepted practice within your department, then you will need to rewrite the material in your own words and reference it appropriately.