Reporting in myPublications

myPublications has a number of default reports that enable those with appropriate access to generate statistics and export outputs, grants and professional activities. Special access is required to use the reporting and statistical tools in myPublications. If you have been given permission by your department to have this role then please email mypublications@sheffield.ac.uk to be given access.

Output statistics for an individual, group or department

You can view charts and statistics that give additional information about the activity of individuals, groups of individuals, or departments. 

Click on Group Statistics in the Reporting box under the Research Admin tab. You can report on an individual, a bespoke group of users, or a whole department.

  • Use the Select users section to add one or more individuals to be included in the report.
  • Use the Select groups section to report on an entire department or faculty.

Use the Select filters section to determine the data included in the report. Choose a time period, and whether to include non-current users (i.e. former staff) or non-academic staff. Finally, you should choose which citation source to use as a base for your statistics – we recommend using Scopus. Click Go to run the report. The results will be displayed below.

  • Total number of publications
  • Total number of publications per year: for the chosen group or individual, this table shows the total number of publications in each of the years within the chosen range.
  • Average publications per user by year: this chart shows the average number of publications per person in the chosen group for each year in the chosen date range. As academic fields will vary in their publication frequency, comparative use of this chart is most helpful when comparing an individual with their peer group, rather than comparing different groups. Make sure not to include non-academic users when you want to use this chart for analysis, otherwise the average will include all users of the system, including administrators and delegates.
  • Publications by citation count: this chart shows the number of publications for the group or individual against six ranges of citation count values. It only considers publications within a group, and is not affected by the inclusion of users without any publications.
  • Users' yearly publication rates vs. average: this chart show users' yearly publication rates versus the average publication rates
  • H-Index: shows the distribution of H-Index values for the chosen group of users, or an individual data point if an individual user is selected. For group statistics, hovering over a data point on the chart will bring up the name and H-Index of the relevant author.
  • Journals by frequency: shows the number of publications in each journal within the dataset. It also shows the impact factor of each journal title.
  • Authors by number of citations: ranked list of authors within the dataset and their number of citations.
  • Top cited publications: lists up to 200 publications from the dataset, in order of citation count for the publications.
Compare statistics across individuals and departments

You can use comparative statistics to compare either two different groups of users, or an individual with the overall performance of a group (the group can also include the individual in question). You can compare the average number of publications per year and the h-index.

Click on Comparative statistics in the Reporting box under the Research Admin tab. Use the Select users and Select groups sections to choose which users or groups should be included in the first set and second set of users. You can select any combination of individuals and groups for comparison.

Use the Select filters section to determine the data included in the report. Choose a time period, and whether to include non-current users (i.e. former staff) or non-academic staff. Finally, you should choose which citation source to use as a base for your statistics – we recommend using Scopus. Click Go to run the report. The results will be displayed below.

User reports

The Basic Reports in the Reporting box under the Research Admin tab, provide data on the use of the system:

  • Logins: shows the date and time when users first logged into the system and the total number of logins within a specified date range.
  • Claimed publication types: provides a count, for each user, of approved publications in each type. For journals, the report also includes a wide range of sub-categories sourced from the classifications used by the online databases. The report also includes the total number of publications, as well as H-Index and citation data.
  • Approved publication counts: a count for each user of the number of approved, declined and pending publications. This is useful in highlighting anyone who may need to be reminded to check their pending publications, or is having problems with their search terms (for example, users with hundreds of search results).
  • Publications summary: a very simple summary of publications data for a group and is ideal for checking a publication/user link is in place, or as a slightly more detailed basic count of publications in a group.
  • Delegates: a list of delegates who have been assigned rights by users in the group(s) chosen, in order to help manage their publications.
  • H-Index: the H-index per user and relevant source.

You can report on an individual, a bespoke group of users, or a whole department. Use the Select users section to add one or more individuals to be included in the report or the Select groups section to report on an entire department or faculty.

Use the Select filters section to determine the data included in the report. Choose a time period, and whether to include non-current users (i.e. former staff) or non-academic staff. Finally, you should choose which citation source to use as a base for your statistics – we recommend using Scopus.

In the Choose report: Users and usage section, select the type of report you would like to run (see above) and Get report. The report will be downloaded as an Excel file.

Data extract reports

Data extract reports provide data on outputs, grants, professional activities in Excel format for further analysis. Access them with Basic Reports in the Reporting box under the Research Admin tab. 

You can report on an individual, a bespoke group of users, or a whole department. Use the Select users section to add one or more individuals to be included in the report. Use the Select groups section to report on an entire department or faculty.

Use the Select filters section to determine the data included in the report. Choose a time period, and whether to include non-current users (i.e. former staff) or non-academic staff.

In the Choose report: Data extract section, select the type of activity you would like to run and choose a report format:

  • 'Simple' rows: one row for each output, grant or professional activity for each user linked to that element. This will also include user options such as whether a publication is visible or a favourite. If an output has two co-authors within the group(s) selected there will be two rows - one for each co-author.
  • Elements: gives information at the item level, and does not contain any information about users of the system, only the list of authors stored in any metadata associated with a publication. The report will include one row for each source from the same item.
  • Links with other objects: provides all the links between elements reported in the "Elements" report and users. So, if two users have co-authored a publication, then there will be two rows, one to show the link to each author.

Click Get report. The report will be downloaded as an Excel file.