Add new outputs to myPublications

There are several ways of adding outputs to your profile:

Methods of adding outputs to myPublications

Online data sources

myPublications searches leading online data sources (such as Scopus, Web of Science and PubMed) to gather and continuously update output information. Together these databases contain millions of outputs, in over 30,000 titles from over 5,000 publishers, and authored by hundreds of thousands of researchers around the globe.

myPublications uses two methods to search these database and identify your outputs:

1. ID-based searches

The increased adoption of author IDs for and by researchers has allowed us to introduce an innovative way to automate the claiming of both past and future publications. myPublications now scans the online data for a range of IDs - including ORCID, Scopus Author ID, Researcher ID and even your email address.

Update and control your IDs by selecting 'Automatic claiming' from the 'Manage box' under the 'Menu' tab. myPublications will show you all of the IDs that it finds. Click on the 'Yes', 'No' or 'Ignore' button beside each ID to update your search profile.

  • Yes: the two options when accepting an ID are (a) 'Auto claim publications' to claim all current and any future outputs with the ID; or (b) "Auto suggest publications" to have myPublications add them to your 'Pending' folder for later confirmation.
  • No: the two options when rejecting an ID are (a) 'Auto reject publications' to reject all current and future outputs with the ID (i.e. the ID belongs to a namesake); or (b) 'Ignore" this ID (see below).
  • Ignore: ignored IDs will not be offered again, but neither will the ID be used to reject publications.

i.e. if confirmed, myPublications will automatically claim all publications which include that ID and continue to do so for future outputs. Conversely, by declaring that an ID is not yours, then all outputs with that ID will be automatically rejected.

This same page can also be used to manually add IDs (e.g. your ORCID). Click on the database name and follow the on-screen instructions.

To change or remove an existing ID, just click on the name of the provider to see the options.

Automatic claiming

2. Name-based searches

The alternative to ID-based searches are the more traditional name-based searches. myPublications uses your name and affiliation to search the millions of outputs in the online data sources and return anything that it thinks may be a match. This method is less precise than ID-based searches and therefore requires you to confirm the results. It may also find records that are not yours (where you have a namesake) or miss records that have been published with a different name variant. You can help to control the accuracy of the results in your search settings.

You will be emailed when new outputs are found. You then need to go into your list of 'pending' publications to either accept or reject these outputs (or nominate a delegate to do this on your behalf). Accept or decline an output using the 'Claim as mine' and 'Reject (Not mine)' buttons. Save time by ticking the check-box next to multiple output titles, then use the 'Claim' and 'Reject' buttons at the top of the list. When claiming an output, you may be prompted to link it to a grant or deposit a manuscript in our open access repository. Searches run every two weeks and whenever you change your search settings.

New: you can disable name-based searches in your search settings if you are reasonably sure that most of your outputs are associated with Author IDs. This is particularly useful for researchers with common names. 

Add pending outputs

Claim outputs

Manually add outputs

Some outputs/disciplines are not covered by the online data sources. In this case, outputs need to be added manually. From the 'Publications' box on your home page, choose '+add', and then select the type of output.

Add manual output

The first step is to check whether the output already exists in myPublications (e.g. a co-author may have previously added it). If adding a book, then Google Books will also be searched. On the next screen, enter as much information as possible since this helps to ensure accuracy and improves linked web pages and reports. Help for each field is displayed in a box to the right. Be sure to click 'Save' before continuing. You may be prompted to link the output to a grant or deposit a manuscript in our open access repository.

Import outputs from other software

You can import outputs from other software, such as Reference Manager or EndNote. First, export from the other software in RIS or BibTeX format. From the 'Publications' box on your myPublications home page, choose '+add', and then 'perform a bulk upgrade'. Browse for the file you have saved, tick the appropriate file type, and then 'Upload'.

myPublications compares the new outputs with your current list (including any declined publications) as well as those of other users, and show you any matches. You then have one or more choices:

  • Import as new: create a new record based on your import, separate to the existing record.
  • Import as link: create a new record based on your import, but linked to an existing record in another user’s profile, without changing the details of the existing record.
  • Supplement Existing: add a manual record to the existing record and make this the preferred source.
  • Overwrite existing: overwrite an existing manual record with the new data.
  • Do not import: skip this record in the import file.

Wherever possible, we suggest that you choose 'Supplement Existing'. Do not choose 'Overwrite existing' since this could delete valuable data that another user has carefully added.