Researchfish for Principal Investigators

Researchfish is an online survey that collects research outcomes for funders to help them track the impacts of their investments. Completing Researchfish is a condition of the grant and sanctions are applied for non-compliance, including preventing individual PIs from further applications and/or withholding payment for live grants. Further background information is available here.

Researchers are asked to provide updates annually during the period of the awards and usually for five years after their awards have finished.

Does this apply to me?

Yes - if you are a PI on a current or previous grant from:

  • RCUK (including AHRC, BBSRC EPSRC, ESRC, MRC, NERC, STFC)
  • British Heart Foundation (BHF)
  • Cancer Research UK (CRUK)
  • NIHR

What do I need to do?

As a Principal Investigator (PI) you are required to provide research outcomes information for each grant you hold. Your funder will contact you ahead of the submission period using the email address you have provided; for RCUK awards, this is the address that is listed in Je-S.

If you have not used Researchfish before, you will need to register - details are available in the personalised email you will receive. A response is expected for all current grants and those which have ended in the past five years.

Research outcomes information for each grant can be provided at any time and some PIs choose to update their grants regularly during the year. A submission period is the window in which PIs need to complete the outcomes information and press the red SUBMIT button (which is only visible during this period). Failure to do so could result in sanctions. Step-by-step guidance is available below.

When are the submission periods?

  • RCUK: 6-Feb-2017 to 4pm 16-Mar-2017
  • NIHR: March 2017
  • NC3Rs: 6-Feb-2017 to 16-Mar-2017
  • BHF: TBC
  • CRUK: Closed for 2016/17

Step-by-step guidance

We strongly recommend that you watch the short video, which will cover the basic overview of the PI Portfolio as well run through the creation, attribution and submission of outcomes and their respective awards.

  1. Click the link in the email sent by Researchfish to accept the invitation. If you do not have an account, you will be prompted to create one. If you can’t find the email then contact support@researchfish.com.
  2. Once logged-in, click 'View Portfolio' to add and edit outcomes for your awards. If you don't see a View portfolio option, try clicking on the link in the email again.
  3. Choose a relevant outcome type from the collapsible list on the left and click 'add new entry'. Complete the form and when ready, click 'add to portfolio'. Don’t add any confidential, sensitive or personal information since outcomes will be made public via Gateway to Research. If you have an ORCID ID, then connect it to Researchfish to use the outputs in your profile (further information).
  4. Details of your award(s) are listed on the right. Once outcomes have been added, attribute them to one or more awards by checking the box next to the outcome(s) and dragging it to award.
  5. Some funders require that 'Additional Questions' are completed for particular grants. These are found on the left. Once completed, they are automatically associated with the relevant grant(s).
  6. Submit each award to the funder during the annual submission period, using the red SUBMIT button. The date listed next to the funder is the final date of submission. Submission is not possible unless all mandatory information is completed. You can make changes and re-submit, which will overwrite the prior information.

Help and support

The answer to the most common questions are available in the FAQs:

Researchfish FAQs

  • For further help and guidance through the interfaces, adding outputs, submission process and reporting you can join one of their online weekly
    weekly webinars where you will have the opportunity to ask questions. 
  • Help with the most common problems is available from Researchfish directly. You can contact Researchfish by raising a support ticket, via a Live Chat (you can ask for a copy of your conversation), or email to support@researchfish.com.
  • For any other assistance, contact Anita Kerry in R&IS (0114 22 21400).

In addition, specific funders provide the following guidance: