Researchfish for research students

Researchfish is an online survey that collects research outcomes for funders to help them track the impacts of their investments. Providing details of the outputs produced during your postdoctoral research is a condition of your scholarship funding. Research Councils apply sanctions on the University for non-compliance, preventing future students from benefitting from scholarship funding. Non-compliance may result in the University terminating your scholarship.

You will need to provide this information every year until three years after your studentship has finished.

Does this apply to me?

Yes, if your scholarship was funded by:

  • Arts and Humanities Research Council (AHRC)
  • Biotechnology & Biological Sciences Research Council (BBSRC)
  • Engineering & Physical Sciences Research Council (EPSRC)
  • Economic & Social Research Council (ESRC)
  • Medical Research Council (MRC)
  • Natural Environment Research Council (NERC)
  • Science & Technology Facilities Council (STFC)

Students who are in their first year of study at the time of the data collection period are excluded from the exercise.

What do I need to do?

You are required to provide research outcomes information for each scholarship that you hold. Your funder will contact you ahead of the submission period using your University email address. If you have not received an email, then you should first check your spam folder. If there is no invite, please visit https://www.researchfish.com/helpwiz and request an invitation. If you do not know your grant reference number, please contact pgr-scholarships@sheffield.ac.uk

If you have not used Researchfish before, you will need to register - details are available in the personalised email you will receive. A response is expected for all current students and those which have ended in the past three years.

Research outcomes information can be provided at any time and some students choose to update Researchfish regularly during the year. A submission period is the window in which students need to complete the outcomes information and press the red SUBMIT button (which is only visible during this period). This must be done between 6-Feb-2017 to 4pm 16-Mar-2017. Step-by-step guidance is available below.

Step-by-step guidance?

We strongly recommend that you watch the short video, which will cover the basic overview of the PI Portfolio as well run through the creation, attribution and submission of outcomes and their respective awards.

  1. Click the link in the email sent by Researchfish to accept the invitation. If you do not have an account, you will be prompted to create one. If you can't find the email then contact support@researchfish.com.
  2. Once logged-in, click 'View Portfolio' to add and edit outcomes for your awards. If you don't see a View portfolio option, try clicking on the link in the email again.
  3. Give your supervisor access by using the Research Team button on the right of your portfolio.
  4. Choose a relevant outcome type from the collapsible list on the left and click 'add new entry'. Complete the form and when ready, click 'add to portfolio'. Don’t add any confidential, sensitive or personal information since outcomes will be made public via Gateway to Research. If you have an ORCID ID, then connect it to Researchfish to use the outputs in your profile (further information).
  5. Details of your scholarship(s) are listed on the right. Once outcomes have been added, attribute them to one or more awards by checking the box next to the outcome(s) and dragging it to a scholarship.
  6. Some funders require that 'Additional Questions' are completed for particular scholarships. These are found on the left. Once completed, they are automatically associated with the relevant scholarships(s).
  7. Submit each award to the funder during the annual submission period, using the red SUBMIT button. The date listed next to the funder is the final date of submission. Submission is not possible unless all mandatory information is completed. You can make changes and re-submit, which will overwrite the prior information.

What do I do if I do not have any outcomes to report?

It's very common for most outcomes to occur towards the end of a project or after it has finished. Therefore, don't worry if you have nothing to report until towards the end of your PhD. Where there are no new outcomes to submit, you can indicate this by adding not applicable this year as an answer to the mandatory questions, and clicking the submit button in the usual manner.

Some of the scholarship details are incorrect?

The initial information in Researchfish is populated from a Je-S, another Research Council system used to manage research awards and studentships. Your record was created when you first registered at the University and includes your name, funding details, supervisor and project title.

It's important for students to inform their departmental PGR administrator if the information on Researchfish is incorrect, for example if the title of their project needs updating or if they are concerned that project information held on RCUK systems includes any confidential or sensitive information. Departmental PGR administrators can update the information in Je-S for students funded by BBSRC, EPSRC, MRC, NERC and STFC. Please contact pgr-scholarships@sheffield.ac.uk if you are AHRC or ESRC funded.

Help and support

The answer to the most common questions are available in the FAQs:

Researchfish FAQs

  • For further help and guidance through the interfaces, adding outputs, submission process and reporting you can join one of their online weekly webinars where you will have the opportunity to ask questions. 
  • Help with the most common problems is available from Researchfish directly. You can contact Researchfish by raising a support ticket, via Live Chat (you can ask for a copy of your conversation), or email to support@researchfish.com.
  • For any other assistance, contact Catherine Wynn in R&IS (0114 222 1417).